SEPTEMBER BOARD OF EDUCATION MINUTES

U.S.D. #338 Valley Falls
Board of Education Meeting
Revenue Neutral Rate Hearing
September 11, 2023
6:30 P.M.

Unofficial Minutes

1.                  CALL THE REVENUE NEUTRAL HEARING TO ORDER
The meeting for the Revenue Neutral Rate Hearing was called to order by President, Donny Smith, at 6:30 P.M. in the library. 

Members Present:  Donny Smith, Aaron Sprang, Caleb Clark, Kimberly Kirkham and Georgia Hollis.

Members Absent: Jesica Clark and Jesse Nickelson.

 Staff Present:  John Hamon, Dayna Lloyd, Greg Morgan, Susan Grey, Cheryl Brosa, Cary Brosa, and Melvin Lockhart.

 Visitors Present: Peyton Lockhart, Olivia Sprang, Grethen Hager, Isabella Thompson and Tori Freeborn.

 2.                  COMMENTS FROM PATRONS AND GUESTS
None.

3.                  ACTION ITEMS
a.       Motion by Georgia Hollis, seconded by Caleb Clark to approve the Resolution of Exceeding the 2023-2024 Revenue Neutral Rate by roll call vote as presented. 
Yes 5     No 0

 The Revenue Neutral Rate Hearing was closed at 6:34 P.M.

Resolution 9 11 2023

U.S.D. #338 Valley Falls

Board of Education Meeting
Budget Hearing
September 11, 2023
6:35 P.M.

Unofficial Minutes

1.      CALL THE BUDGET HEARING TO ORDER

The meeting for the Budget Hearing was called to order by President, Donny Smith, at 6:35 P.M. in the library. 

Members Present:  Donny Smith, Aaron Sprang, Caleb Clark, Kimberly Kirkham and Georgia Hollis.

Members Absent: Jesica Clark and Jesse Nickelson.

 Staff Present:  John Hamon, Dayna Lloyd, Greg Morgan, Susan Grey, Cheryl Brosa, Cary Brosa, and Melvin Lockhart.

 Visitors Present: Peyton Lockhart, Olivia Sprang, Grethen Hager, Isabella Thompson and Tori Freeborn.

2.      COMMENTS FROM PATRONS AND GUESTS
None.

3.      ACTION ITEMS
a.       Motion by Georgia Hollis, seconded by Aaron Sprang to approve, after reviewing and considering the State Assessment and Building Needs Assessments, the FY 2024 Budget as presented.
Yes 5     No 0
b.      Motion by Georgia Hollis, seconded by Aaron Sprang to adopt the LOB Resolution as presented.
Yes 5     No 0

The Budget Hearing was closed at 6:38 P.M.

Resolution No LOB 9-11-23



U.S.D. #338 Valley Falls
Board of Education Meeting
September 11, 2023
6:40 P.M.

Unofficial Minutes

1.      CALL THE MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:40 P.M. in the library. 

Members Present:  Donny Smith, Aaron Sprang, Caleb Clark, Kimberly Kirkham and Georgia Hollis.

Members Absent: Jesica Clark and Jesse Nickelson.

 Staff Present:  John Hamon, Dayna Lloyd, Greg Morgan, Susan Grey, Cheryl Brosa, Cary Brosa, and Melvin Lockhart.

 Visitors Present: Peyton Lockhart, Olivia Sprang, Grethen Hager, Isabella Thompson and Tori Freeborn.

2.      ADOPTION OF AGENDA
Motion by Georgia Hollis second by Aaron Sprang to approve the agenda as amended.
Yes    5                 No  0

3.      REVIEW BOARD NORMS

4.      COMMENTS BY PATRONS AND GUESTS
None.

5.      CONSENT AGENDA
a.   Approve Minutes of previous meetings for August 14 and September 5, 2023.
b.   Approve Treasurer’s Report and Approval of Warrants.
c.   Approve Social Worker Services through Keystone.
d.   Receive Keystone’s Board Meeting Minutes.
e.   There was no Site Council Meeting.
f.   There was no CCC meeting.
g.      Receive Recreation Commission Minutes and RNR Minutes.
h.      The Board Received a written report in the Board packet from Susan Grey and Greg Morgan.
i.        There were no resignations.
j.        Approve Hiring (Pending KBI and drug screen checks) as follows:  Abigail Gaschen–HS Lunch Room Supervisor, Chris Hansford–PDC Representative, Angie Tillery-MTSS/SIT, Haley Hisey-Middle School Volleyball Assistant Coach

 Motion by Kimberly Kirkham second by George Hollis to approve the consent agenda as presented.
Yes 5          No 0

                  Old Business:

6.      Information Items
The Board received Superintendent’s report regarding 5-year Capital Outlay Plan, REAP, enrollment numbers, Reality U, and review of Board of Education goals.

                  New Business

7.      Information Items
a.       The Board did not receive any written communications.
b.      The Board received a Board Committee Report from the Foundation.  There were no updates for Keystone, Economic Development, and Curriculum Coordinator Council.

8.      Discussion Items
a.    The Board discussed Negotiations.
b.    The Board reviewed the Classified Handbook.
c.    The Board received a Bond Update.
d.    The Board discussed open enrollment for 2024-2025.
e.    The Board discussed the purchase of a vehicle. 

9.      Executive Session
a.       Motion by Georgia Hollis second by Caleb Clark to go into executive session beginning at 7:46 P.M. to discuss matters relating to a student and pursuant to the exception relating to negotiations under KOMA, K.S.A. 75-4319 et seq., to include John Hamon, Susan Grey and Greg Morgan.  The Board reconvened in the Library at 7:50 P.M. 
Yes      5          No       0

The Board meeting returned to open session at 7:51 P.M.

b.    Motion by Georgia Hollis second by Caleb Clark to go into executive session beginning at 7:51 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for future potential contracts pursuant to the exception relating to negotiations under KOMA, K.S.A. 75-4319 et seq., to include John Hamon.  The Board will reconvene in the Library at 8:00 P.M. 
Yes        5          No       0

The Board extended the executive session until 8:03 P.M. 

The Board meeting returned to open session at 8:04 P.M. 

10.    ACTION ITEMS
a.   Motion by Georgia Hollis second by Aaron Sprang to approve the Negotiated Agreement as presented.
Yes    5            No   0
b.   Motion by Georgia Hollis, second by Kimberly Kirkham to adopt the LOB  Resolution as presented.
Yes   5             No 0
c.  Motion by Caleb Clark, second by Kimberly Kirkham to approve the Classified  Handbook as presented.
Yes   5             No   0
d.  Motion by Aaron Sprang, second by Georgia Hollis to approve Administrator salaries with a $2,600 raise for each Administrator. 
Yes   5             No   0
e.   Motion by Georgia Hollis, second by Aaron Sprang to accept the Interlocal  Agreement with JCN for a Spanish Teacher.
Yes   5               No   0
f.  Motion by Kimberly Kirkham, second by Georgia Hollis to waive instructional fees of those meeting criteria and to grant the Superintendent to approve them based on criteria for the remainder of the fiscal year 2024.
Yes   5                No   0
g.  Motion by Aaron Sprang, second by Kimberly Kirkham to approve out of district students.
Yes   5                 No   0
h.  Motion by Kimberly Kirkham, second by Georgia Hollis to approve to seek bids for snow removal.
Yes   5                 No   0
i.  Motion by Georgia Hollis, second by Aaron Sprang to remove any mention of Covid in student handbooks.
Yes   5                  No   0 
j.  Motion by Georgia Hollis, second by Caleb Clark to approve Dayna Lloyd to be an  authorized officer on the Visa Accounts.       
Yes   5                   No   0
k.  Motion by Kimberly Kirkham, second by Georgia Hollis to purchase a 10 passenger  van not to exceed $58,000.
Yes   5            No   0

ADJOURNMENT

The meeting was adjourned by the President at 8:10 P.M.

U.S.D. #338 Valley Falls
Board of Education Special Meeting
September 5, 2023
5:00 P.M.

Unofficial Minutes

1.                  CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 5:00 P.M in the Music Room.

Members Present: 
Donny Smith, Aaron Sprang, Caleb Clark, Jesica Clark, Georgia Hollis, Kimberly Kirkham, Jesse Nickelson by phone at 5:01

Members Absent:
None

Staff Present: 
John Hamon, Dayna Lloyd, Cheryl Brosa

 Visitors Present:
Beverly Gossage

 2.                  ADOPTION OF AGENDA
Motion by Jesica Clark second by Kimberly Kirkham to approve the agenda as presented.
Yes    6            No   0

3.                  REVIEW BOARD NORMS

4.                  COMMENTS BY PATRONS AND GUESTS
Beverly Gossage spoke regarding health insurance quotes.

5.                  DISCUSSION
a.        The Board discussed health insurance quotes.

6.                  EXECUTIVE SESSION
Motion by Jesica Clark second by Kimberly Kirkham to go into executive session beginning at 5:39 P.M. to discuss negotiations and contracts for the FY24 school year pursuant to the exception relating to negotiations under KOMA, K.S.A 75-4319 et seq. to include John Hamon. 

The Board meeting returned to open session at 5:46 P.M.

 7.                 ACTION ITEMS
a.        Motion by Jesica Clark second by Georgia Hollis to approve the Health Insurance Quote from Blue Cross Blue Shield of Kansas, Alternate 3 fully insured plan for USD 338 for the 2023-2024 school year.
Yes    7            No   0

ADJOURNMENT

The meeting was adjourned by the President at 5:47 P.M.



U.S.D. #338 Valley Falls Board of Education Meeting September 12, 2022 6:30 P.M.

UNOFFICIAL Minutes

  1. CALL THE REVENUE NEUTRAL RATE HEARING TO ORDER

    The meeting for the Revenue Neutral Tax Rate Hearing was called to order by President, Donny Smith, at 6:31 P.M. in the library.
    Present: Donny Smith, Caleb Clark, Jesica Clark, Georgia Hollis, John Hamon and Brenda Henson. Jesica Clark was present via phone.

    Absent: John Lederer, Aaron Sprang and Kimberly Kirkham.

  2. COMMENTS FROM PATRONS AND GUESTS

    None.

  3. ACTION ITEMS

a. Motion by Caleb Clark second by Georgia Hollis to approve the Resolution of Exceeding the Revenue Neutral Tax Rate for the 2022-23 School Year as presented.
Yes 4 No 0

The RNR Hearing was closed at 6:33 P.M.

  1. CALL THE BUDGET HEARING TO ORDER

    The meeting for the Budget Hearing was called to order by President, Donny Smith, at 6:35 P.M. in the library.
    Present: Donny Smith, Caleb Clark, Jesica Clark, Georgia Hollis, John Hamon and Brenda Henson. Jesica Clark was present via phone.

    Absent: John Lederer, Aaron Sprang and Kimberly Kirkham.

  2. COMMENTS FROM PATRONS AND GUESTS

    None.

  3. ACTION ITEMS

a. Motion by Caleb Clark second by Georgia Hollis to approve, after reviewing and considering the State Assessment and Building Needs Assessments, the 2022-23 Budget as presented.
Yes 4 No 0

The Budget Hearing was closed at 6:36 P.M.

1. CALL THE MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:40 P.M. in the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, Georgia Hollis, John Hamon and Brenda Henson. Kim arrived at 6:53 P.M. and Aaron arrived at 6:56 P.M.

  1. ADOPTION OF AGENDA

    Motion by Georgia Hollis second by Caleb Clark to approve the agenda as amended.
    Yes4 No0

  2. REVIEW BOARD NORMS

  3. COMMENTS FROM PATRONS AND GUESTS

    None.

  4. GOOD NEWS-No news was presented to the Board.

  5. CONSENT AGENDA

    1. Approve Minutes of Previous Meetings.

    2. Approve Treasurer’s Report and Approval of Warrants.

    3. Approve ES/MS Petty Cash in the amount of $500.00.

    4. Approve to sell Dragon Gear.

    5. Receive Keystone Board Meeting Report.

    6. Receive Site Council Minutes.

    7. Receive CCC Minutes.

    8. Receive Recreation Commission Minutes.

    9. The Board received a written report in the Board packet from Susan Grey

      and Greg Morgan.

    10. Approve the resignation of Jeri Clark to become the Recreation

      Commission Director and the resignation of Michelle Gerety; and appoint

      Daysha Pannel and Paula Long to the Recreation Commission Board.

    11. Receive resignation: None.

    12. Approve hiring as follows: Misty Burton/Kozanecki as a Teacher Aide;

      Seth Cooper as Middle School Volleyball Assistant Coach; Angie Seymour as PreK-6 Technology; Riley Kearney as High School Football Assistant Coach; and Amber Miller as Central Office Administrative Assistant.

    Motion by Caleb Clark second by Georgia Hollis to approve the consent agenda as presented.
    Yes4 No0

    Old Business

  6. Information Items

a. The Board received a Superintendent report regarding the Funding Survey for ESSER III, professional development, a Covid update and website postings.

New Business

8.

9.

Information Items

  1. The Board received a thank you note from Brenda Lloyd.

  2. The Board received no committee reports.

Discussion Items

a. The Board discussed the Classified Handbook.
b. Tom Brown discussed bond updates with the Board.
c. The Board discussed the updated Capital Outlay 5 year plan.
d. The Board discussed the information that is posted to the website.
e. The Board discussed the District, High School and Elementary Building

Needs Assessments.

  1. The Board discussed Wednesday activities with Stacy Cervantez.

  2. The Board discussed powerlifting with Stacy Cervantez.

  3. The Board discussed extra duty pay with Stacy Cervantez.

  4. The Board discussed the current and proposed COVID policy.

10. Executive Session

  1. Motion by Georgia Hollis second by Aaron Sprang to go into
    executive session beginning at 8:30 P.M. to discuss matters relating to
    a student waiver for graduation requirements, a waiver of instructional fees and an approval of out of district students pursuant to the exception relating to a student matters under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:55 P.M. The Board extended the executive session until 9:00 P.M. The Board extended the executive session until 9:05 P.M. Stacy Cervantez, Greg Morgan, Susan Grey and John Hamon were asked to be present and Stacy, Greg and Susan left the executive session at 8:55 P.M.
    Yes 6 No 0

    The Board meeting returned to open session at 9:01 P.M.

  2. Motion by Georgia Hollis second by Kimberly Kirkham to go into executive session beginning at 9:01 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for future potential contracts, exit interviews and administrative salaries, pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The

board will reconvene in this room at 9:12 P.M. The Board extended the executive session until 9:15 P.M.
Yes 6 No 0

The Board meeting returned to open session at 9:15 P.M.

11. ACTION ITEMS

  1. Motion by Georgia Hollis second by Aaron Sprang to approve to the Classified Handbook as presented.
    Yes 6 No 0

  2. Motion by Georgia Hollis second by Aaron Sprang to approve administrator salaries as presented:
    Susan Grey, $85,750.00; $50.00/mo. employee deduction for health insurance; and District paid dues up to $600.00.

    Greg Morgan, $72,700.00; $50.00/mo. employee deduction for health insurance; and District paid dues up to $600.00.
    Yes 6 No 0

  3. Motion by Kimberly Kirkham second by Aaron Sprang to accept to resignation of John Lederer from the USD 338 Board of Education. Yes 6 No 0

  4. Motion by Georgia Hollis second by Aaron Sprang to accept the Board Vacancy Resolution as presented.
    Yes 6 No 0

  5. Motion by Aaron Sprang second by Georgia Hollis to accept the Interlocal Agreement with JCN for a Spanish Teacher as presented.
    Yes 6 No 0

  6. Motion by Caleb Clark second by Georgia Hollis to remove all stipulations on Wednesday night practices.
    Yes 6 No 0

  7. Motion by Georgia Hollis second by Kimberly Kirkham to waive instructional fees as presented by staff.
    Yes 6 No 0

  8. Motion by Georgia Hollis second by Kimberly Kirkham to approve enrollment of the out of district students currently attending classes in our district.
    Yes 6 No 0

  1. Motion by Kimberly Kirkham second by Aaron Sprang to approve to seek bids for snow removal.
    Yes 6 No 0

  1. Motion by Georgia Hollis second by Aaron Sprang to approve the student waiver of the minimum 25 hour graduation requirements for the senior student reviewed in Executive Session contingent upon the student passing all assigned classes for the 2022-23 school year.

    Yes 6 No 0

    ADJOURNMENT

    The meeting was adjourned by the President at 9:25 P.M.

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