SEPTEMBER BOARD OF EDUCATION MINUTES

U.S.D. #338 VALLEY FALLS

BOARD OF EDUCATION MEETING

SEPTEMBER 14, 2020

6:30 P.M.

UNOFFICIAL MINUTES

1.CALL MEETING TO ORDER

THE MEETING WAS CALLED TO ORDER BY PRESIDENT, THOMAS WELSH, AT 6:30 P.M. IN THE LIBRARY.

PRESENT: DONNY SMITH, AARON SPRANG, KIMBERLY KIRKHAM, LAVERNE CLARK, THOMAS WELSH, SHARON SWEENEY, GEORGIA HOLLIS, DR. VOLORA HANZLICEK AND BRENDA HENSON.

2. ADOPTION OF AGENDA

MOTION BY SHARON SWEENEY SECOND BY AARON SPRANG TO APPROVE THE AGENDA AS PRESENTED.

YES 7 NO 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

BRAYLAN HEINEKEN AND JESICA CLARK SPOKE REGARDING HOMECOMING ACTIVITIES. HEATHER CLARK SPOKE REGARDING THE RECREATION COMMISSION’S BASKETBALL AND VOLLEYBALL LEAGUES AND GYM USAGE.

5. CONSENT AGENDA

A.APPROVE MINUTES OF PREVIOUS MEETINGS.

B.APPROVE TREASURER’S REPORT AND APPROVAL OF WARRANTS.

C.RECEIVE KEYSTONE BOARD MEETING REPORT.

D.RECEIVE RECREATION COMMISSION MINUTES.

E.APPROVE RESIGNATIONS AS FOLLOWS: DEB WADE AS CUSTODIAN AND KYLE GLISSMAN AS MAINTENANCE/CUSTODIAN.

F.APPROVE HIRING AS FOLLOWS: DEBBIE MARTIN AS CLC COORDINATOR AT $12.50/HR.; KENNETH MAXWELL AS CUSTODIAN AT $12.00/HR. WITH A 60 DAY PROBATIONARY PERIOD; AND MICHAEL RICE AS CUSTODIAN AT $12.00/HR. WITH A 60 DAY PROBATIONARY PERIOD.

G.THE BOARD RECEIVED A WRITTEN REPORT IN THE BOARD PACKET FROM SUSAN GREY AND GREG MORGAN.

MOTION BY DONNY SMITH SECOND BY LAVERNE CLARK TO APPROVE THE CONSENT AGENDA AS PRESENTED.

YES 7 NO 0

OLD BUSINESS

6. INFORMATION ITEMS

A. THE BOARD RECEIVED A THANK YOU NOTE FROM THE MILLARD WINTER FAMILY AND THE BOARD RECEIVED A THANK YOU NOTE FROM THE USD 338 STAFF.

B. THE BOARD RECEIVED CASH BALANCE COMPARISONS.

C. THE BOARD RECEIVED A SUPERINTENDENT REPORT REGARDING A COVID-19 UPDATE WITH REGARD TO LUNCH, TRANSPORTATION AND THERMOMETERS; SIXTH GRADE TRANSITION; AND MITIGATION PROCEDURES REGARDING GENERAL ACTIVITIES AND SENDING HOME PROCEDURES.

NEW BUSINESS

7. DISCUSSION ITEMS

A. THE BOARD DISCUSSED THE BUDGET AND ENROLLMENT NUMBERS AND COVID-19 RELATED EXPENDITURES.

B. THE BOARD DISCUSSED FALL SPORTS TRAVEL.

C. THE BOARD DISCUSSED THE STRATEGIC PLAN REGARDING UPDATING AND ADDRESSING GOALS.

8. ACTION ITEMS

A. NO ACTION WAS TAKEN WITH REGARD TO THE AG PROGRAM PATHWAYS.

B. NO ACTION WAS TAKEN WITH REGARD TO THE HIRING OF AN AGRICULTURAL TEACHER FOR THE 2021-2022 SCHOOL YEAR.

C. MOTION BY DONNY SMITH SECOND BY SHARON SWEENEY TO APPROVE TO ACCEPT THE CREDIT OF $26,103.00 FROM ENERGY SOLUTION PROFESSIONALS AND APPLY IT TOWARD THE LEASE PURCHASE AGREEMENT.

YES 7 NO 0

D. MOTION BY DONNY SMITH SECOND BY AARON SPRANG TO APPROVE A THE CREATION OF A SPECIAL BANK ACCOUNT FOR BLUE CROSS BLUE SHIELD PREMIUMS AND CLAIMS AND TO LIST THE FOLLOWING SIGNORS AND UPDATE SIGNORS ON THE GENERAL DISTRICT BANK ACCOUNT: TOM WELSH, CYRENA BURGHART, CARY BROSA, WENDY GIBBENS AND JORDAN HALE.

YES 7 NO 0

E. MOTION BY DONNY SMITH SECOND BY KIMBERLY KIRKHAM TO APPROVE TO APPOINT MICHELLE GERETY TO THE VALLEY FALLS RECREATION COMMISSION.

YES 7 NO 0

F. EXECUTIVE SESSION

MOTION BY DONNY SMITH SECOND BY SHARON SWEENEY TO GO INTO EXECUTIVE SESSION BEGINNING AT 9:13 P.M. TO DISCUSS MATTERS RELATED TO ACTIONS ADVERSELY OR FAVORABLY AFFECTING STUDENTS UNDER KOMA, K.S.A. 75-4319 ET SEQ. WITH DR. HANZLICEK. THE BOARD WILL RECONVENE IN THIS ROOM AT 9:25 P.M.

YES 7 NO 0

RETURN TO OPEN SESSION

THE BOARD MEETING RETURNED TO OPEN SESSION AT 9:26 P.M.

I. MOTION BY DONNY SMITH SECOND BY SHARON SWEENEY TO WAIVE INSTRUCTIONAL FEES OF THOSE MEETING CRITERIA AND TO GRANT THE SUPERINTENDENT TO APPROVE THEM BASED ON CRITERIA FOR THE REMAINDER OF FISCAL YEAR 2021.

YES 7 NO 0

II. MOTION BY DONNY SMITH SECOND BY KIMBERLY KIRKHAM TO APPROVE THE OUT OF DISTRICT STUDENTS AS PRESENTED.

YES 7 NO 0

G. MOTION BY DONNY SMITH SECOND BY SHARON SWEENEY TO GO INTO EXECUTIVE SESSION BEGINNING AT 9:27 P.M. TO DISCUSS PERSONNEL MATTERS OF NON-ELECTED PERSONNEL THAT RELATE TO PERFORMANCE AND CONTRACTS PURSUANT TO THE EXCEPTION RELATING TO PERSONNEL UNDER KOMA, K.S.A. 75-4319 ET SEQ WITH DR. HANZLICEK. THE BOARD WILL RECONVENE IN THIS ROOM AT 9:32 P.M. THE BOARD EXTENDED THE EXECUTIVE SESSION UNTIL 9:40 P.M. THE BOARD EXTENDED THE EXECUTIVE SESSION UNTIL 9:47 P.M.

YES 7 NO 0

RETURN TO OPEN SESSION

THE BOARD MEETING RETURNED TO OPEN SESSION AT 9:47 P.M.

ADJOURNMENT

THE MEETING WAS ADJOURNED BY THE PRESIDENT AT 9:47 P.M. 

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