SEPTEMBER BOARD OF EDUCATION MINUTES

U.S.D. #338 Valley Falls

Board of Education Meeting

September 13, 2021

6:30 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

                  Present:  Donny Smith, Kimberly Kirkham, LaVerne Clark, Thomas Welsh,  Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Lloyd.

                  Absent:  Aaron Sprang.

                

     2.          ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Kimberly Kirkham to approve the agenda as amended.

                          Yes      6                No       0

 

      3.         REVIEW BOARD NORMS

 

4.        COMMENTS FROM PATRONS AND GUESTS

           The Board received a written comment from the Recreation Commission via Donny Smith.

                 

5.        CONSENT AGENDA

a.       Approve Minutes of Previous Meetings.

b.      Approve Treasurer’s Report and Approval of Warrants, including approval of the settlement to pay Symmetry $4,010.37 for the remaining February, 2021, billing.

c.       Receive Keystone Board Meeting Report.

d.      Receive CCC Minutes.

e.       Receive Recreation Commission Minutes.

i.   Budget Hearing

ii.  Regular Meeting

f.       Approve resignations as follows: 

g.      Approve hiring as follows:  Stacy Richerson as CLC Coordinator at pay Level IV, Step 5; Danny Heuertz as Custodial Level II, Step 2; and Tiffany Sieve as a permanent 2021-22 long term substitute due to COVID (continuing in 2022-23 with favorable evaluations).

h.      The Board received a written report in the Board packet from Susan Grey and Greg Morgan.

i.        The Board approved the Recreation Commission Board Members as presented.

 

Motion by Georgia Hollis second by Sharon Sweeney to approve the consent agenda as amended.

Yes     6         No   0

 

Old Business

                                                                   

6.         Information Items

 

a.  The Board received a Superintendent report regarding fall sports numbers;  COVID communication page; ESSER I (CARES), II and III; and building        security changes.

 

aa.  The Board discussed determining a scope of work for the track and the consensus was to do a 7 lane track and from the savings, pay for a fence.

 

ab. Motion by Thomas Welsh second by Sharon Sweeney to determine the construction delivery method to be a construction manager at risk.

      Yes      5          No 1  (LaVerne Clark abstained)

 

New Business

 

7.       Information Items

 

          a.  The Board received written communications discussed in Comments from Patrons and Guests.

        

8.       Discussion Items

         a.  The Board discussed the update to Student Activity Handbook.

          b.  The Board discussed the Coaches Manual 2020-21.

          c.  The Board did not conducted an annual facility tour, but decided to wait until the February meeting, when new Board of Education members are in          place.

          d.  The Board discussed a bond update.

 

9.  ACTION ITEMS

 

a.   Motion by Thomas Welsh second by Sharon Sweeney to approve the football classification of 11 man beginning next fall for the next two years.

                        Yes      5          No       1  (LaVerne Clark)

 

b.  Motion by Sharon Sweeney second by Kimberly Kirkham to approve the opening of a third middle school volleyball coaching position.

      Yes      6          No       0    

 

c.  Motion by Sharon Sweeney second by Kimberly Kirkham to give the Superintendent authorization to hire a third middle school girls’ basketball coach, if numbers warrant.

      Yes      6          No       0

 

d.   Motion by Sharon Sweeney second by LaVerne Clark to approve the overnight trip requests as presented.

      Yes      6          No       0

 

e.   Motion by Thomas Welsh second by Sharon Sweeney to approve the KASB June 2021 Policy Updates as presented.

      Yes      6          No       0

 

f.    Motion by Thomas Welsh second by Sharon Sweeney to approve to seek bids for snow removal.

      Yes      6          No       0

 

g.   Motion by Sharon Sweeney second by Thomas Welsh to accept the Interlocal Agreement with JCN for a Spanish Teacher.

      Yes      6          No       0

 

h.   Motion by Sharon Sweeney second by Georgia Hollis to approve the Section 125 update as presented.

      Yes      6          No       0

 

i.    Motion by Sharon Sweeney second by LaVerne Clark to approve the 2021-22 KASB Legal Assistance Fund in the amount of $2,300.

      Yes      6          No       0

 

j.    Motion by Thomas Welsh second by Sharon Sweeney to grant the Superintendent the authority to execute a contract with KASB Energy Management Program.

      Yes      6          No       0

 

ja.  Motion by Sharon Sweeney second by Georgia Hollis to approve the contract with Medservices to be paid from ESSER III funds only.

      Yes      5          No       1  (LaVerne Clark abstained)

 

k.   Motion by Kimberly Kirkham second by LaVerne Clark to go into executive session beginning at 9:39 P.M. to discuss matters of a student as it relates to actions adversely or favorable affecting a student under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 9:45 P.M. 

                        Yes      6          No      0

 

                        The Board meeting returned to open session at 9:46 P.M.

 

                        i.  Motion by Kimberly Kirkham second by Sharon Sweeney to approve the remote hours for students as presented in executive session due to                               extraordinary circumstances.

          Yes  6          No       0

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 9:48 P.M.

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