MARCH BOARD OF EDUCATION MINUTES

U.S.D. #338 Valley Falls

Board of Education Meeting

March 15, 2021

6:30 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:31 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. 

                

     2.          ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Kimberly Kirkham to approve the agenda as amended.

                          Yes      7                No       0

 

      3.         REVIEW BOARD NORMS

 

      4.         REVIEW BOARD GOALS

 

5.         COMMENTS FROM PATRONS AND GUESTS

            None.

 

6.        CONSENT AGENDA

a.       Approved Minutes of Previous Meetings.

b.      Approved Treasurer’s Report and Approval of Warrants.

c.       Received Keystone Board Meeting Report.

d.      Received Site Council Minutes.

e.       Received Recreation Commission Minutes.

f.       Approved resignations as follows:  Stacy Cervantez as Middle School Assistant Volleyball Coach; Danielle Slimmer as Dance Coach; Sawyer Havenstein as PE Teacher and Coach; Jarrod Simon as the High School Business Teacher; and Regan Jacobsen as Elementary Teacher. 

g.      Approved hiring as follows:  Jason Claycamp as Assistant Middle School Track Coach and Bryan Hirsch as High School Social Studies Teacher.

h.      The Board received a written report in the Board packet from Susan Grey and Greg Morgan. 

 

Motion by Aaron Sprang second by Kimberly Kirkham to approve the consent agenda as amended.

Yes      7                     No   0

                                                                   

7.         Information Items

 

a.  The Board received good news from the High School Graphic Design Class and students from Stacy McGuire’s class presented regarding the 100th day of school.   

b.   The Board did not receive any written communications.

c.   The Board received a Superintendent report regarding an ESSER update;   budget for fiscal year 2022; health insurance; schedules for fiscal year 2022 update; and staff recognition.

 

8.       Discussion Items

 

          a.  The Board discussed the Wellness Plan goals including reimbursement for deductibles for yearly wellness checks once a year.

 

          b.  Pricing for Edgenuity.

 

          c.  Course adjustments for fiscal year 2022.

 

9.       ACTION ITEMS

 

a.   Motion by Kimberly Kirkham second by Aaron Sprang to approve to seek bids for summer mowing.

                        Yes      7          No       0

 

b.   No action was taken and no vote was conducted with regard to the Capital Outlay Plan that was presented.

 

                        i.   No action was taken and no vote was conducted with regard to updates to the Capital Outlay Plan that was presented.

 

                       ii.   Motion by Sharon Sweeney second by Aaron Sprang to approve to seek bids for the bus barn approach.

                                   Yes 6          No       1    (LaVerne Clark)

 

                            iii.  Motion by Kimberly Kirkham second by Sharon Sweeney to approve to seek roof bids for a silicone coating over the existing elementary school roof.

                                   Yes 7          No       0

 

                       c.    Motion by Sharon Sweeney second by Georgia Hollis to accept the Patterson Family Foundation Grant for Summer School.

                              Yes      7          No       0

 

                       d.    Motion by Sharon Sweeney second by Kimberly Kirkham to approve hiring Gordon CPA for the district internal audit for fiscal year 2021.                               Yes      7          No       0

 

                      e.     Motion by Sharon Sweeney second by LaVerne Clark to approve the Navigating Change Policy Adjustments for spring as presented.

                              Yes      7          No       0

 

                      f.      Motion by Georgia Hollis second by Sharon Sweeney to approve the EMC Property Insurance policy as is.

                              Yes      7          No       0

 

                      g.     Motion by LaVerne Clark second by Sharon Sweeney to approve to waive the activity fee for fiscal year 2021 for students not involved in activities dependant on the parent’s request for reimbursement and whether or not outstanding balances have been paid.

                              Yes      7          No       0

 

                      h.     Motion by Aaron Sprang second by Kimberly Kirkham to set a Special Board Meeting for a budget work session on March 24, 2021, at 6:30 P.M.

                              Yes      7          No       0

 

                      i.      Motion by LaVerne Clark second by Thomas Welsh to accept the donation of a trophy case from BNSF.

                              Yes      7          No       0

 

                      j.      The item was tabled regarding DJFA Purchasing Authority Policy.

 

                      k.     The item was tabled regarding the Strategic Plan ranking of priorities.

 

                      l.      Motion by Kimberly Kirkham second by Thomas Welsh to go into executive session beginning at 9:18 P.M. to discuss matters of negotiation items pursuant to the exception relating to negotiations under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 9:33 P.M.  The Board extended the executive session until 9:38 P.M. 

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 9:40 P.M.

 

m.     Motion by Kimberly Kirkham second by Aaron Sprang to go into executive session beginning at 9:41 P.M. to discuss matters of non-elected             personnel that relates to performance and contracts pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The      board will reconvene in this room at 10:00 P.M.  Dr. Volora Hanzlicek, Susan Grey and Greg Morgan were included in the session.

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 10:02 P.M.

 

                  n.   Motion by Sharon Sweeney second by Kimberly Kirkham to approve to hire Jordan Glassel as the 2021-2022 Business Teacher.

                        Yes      7          No      0

 

  1.   o.    Motion by Kimberly Kirkham second by Sharon Sweeney to go into executive session beginning at 10:03 P.M. to discuss matters of a student          request as it relates to actions adversely or favorably affecting a student under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this            room at 10:08 P.M.   Dr. Volora Hanzlicek and Greg Morgan were included in the session.

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 10:08 P.M.

 

                  p.   Motion by Kimberly Kirkham second by Thomas Welsh to approve a student’s attendance at Highland Community College in Atchison, KS, in                              the 2021-2022 school year.

                        Yes      7          No       0

 

                        q.   Motion by Sharon Sweeney second by Aaron Sprang to approve the internet contract with EM3 as presented.

                              Yes      7          No       0

 

                  r.    Motion by Sharon Sweeney second by Kimberly Kirkham to approve to hire Misty Eaton and accept the resignation of Misty Eaton as a full-time custodian.

                        Yes      7          No       0

 

                  s.    ADJOURNMENT

 

                       The meeting was adjourned by the President at 10:12 P.M.

U.S.D. #338 Valley Falls

Board of Education Special Meeting

March 24, 2021

6:30 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson.  Sharon arrived at 6:31 P.M. 

                

     2.          ADOPTION OF AGENDA

Motion by Kimberly Kirkham second by Aaron Sprang to approve the agenda as presented.

                          Yes     7                 No       0

 

      3.         REVIEW BOARD NORMS

      4.         REVIEW BOARD GOALS

 

5.         COMMENTS FROM PATRONS AND GUESTS

 

6.        CONSENT AGENDA

a.       Approve the retirement of Susan Voelker as Bus Driver, effective May 31, 2021.

b.      Approve the resignation of Deb Spade of extra duties as NHS Advisor, Service Learning Coordinator and High School Lead Teacher.

c.       Approve the resignation of Madeline Woolsey as High School Language Arts Teacher.

 

Motion by Georgia Hollis second by Sharon Sweeney to approve the consent agenda as presented.

     Yes         7            No   0

                                                                   

7.         Discussion Items

 

            a.  The Board conducted a budget work session.  

 

8.       ACTION ITEMS

 

a.   Motion by Sharon Sweeney second by Aaron Sprang to approve to seek bids for a new hot/cold meal serving line as presented.

                        Yes      7          No       0         

 

b.  Motion by Kimberly Kirkham second by Sharon Sweeney to go into executive session beginning at 8:21 P.M. to discuss matters of negotiation items for fiscal year 2022 pursuant to the exception relating to negotiations under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 8:36 P.M.  The Board extended the executive session until 8:50 P.M.  The Board extended the executive session until 9:00 P.M. 

 

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 9:00 P.M.

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 9:00 P.M.

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