U.S.D. # 338 Valley Falls
Board of Education Meeting
October 9, 2023
6:30 P.M.

Unofficial Minutes

1.                  CALL THE MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

Members Present:
Donny Smith, Caleb Clark, Kimberly Kirkham, Georgia Hollis, Jesica Clark, Jesse Nickelson.

Members Absent: 
Aaron Sprang

Staff Present:
John Hamon, Dayna Lloyd, Susan Grey, Greg Morgan, Seth Cooper, Cheryl Brosa, Cary Brosa, Ariel Hinman, Brittany Brown.

Visitors Present:
Edward Delao, Sheila Sears, Allison Thomas, Renay Myers, Ashley GrandPre, Katelyn Yates, Josiah Hefty, 3rd grade students and 3rd grade parents.

2.                 ADOPTION OF AGENDA
Motion by Jesica Clark, second by Caleb Clark to approve the Agenda as amended.
Yes 6         No 0

3.                 REVIEW OF BOARD NORMS

There were no comments from patrons and guests.

5.                  CONSENT AGENDA
a.       Approved Board of Education Minutes of previous meetings August 14 and September 11, 2023.
b.      Approved Treasurer’s Report and Approval of Warrants.
c.       Received Keystone’s Board Meeting Minutes
d.      Received Site Council Meeting Minutes
e.       There was no Recreation Commission Minutes.
f.        Approved Substitute Teacher Handbook
g.      There were no resignations.
h.      Approved hiring Margo Ellerman as MSGBB Assistant Coach
i.        Received Principal’s Reports from Susan Grey and Greg Morgan.

Motion by Kimberly Kirkham, second by Jesica Clark to approve the consent agenda as presented.

Yes 6         No 0

Old Business:
6.                  There was no old business.

New Business
7.                  Information Items
a.       Good News.
Third grade students recited and also presented in sign the Preamble to the Constitution.

b.      The Board received Superintendent’s report regarding enrollment numbers, Bond update, post- secondary effectiveness for USD 338 and the State, STAR awards from KSDE, October is National Principal Appreciation month, new graduation requirements for Class of 2028, teacher retention survey through Emporia State University, FACS class State recognition and reviewed Board Goals. 
The Board received information about Fastbridge testing from Susan Grey and Cheryl Brosa.
c.       The Board did not receive any written communications.
d.      Board Committee Reports                                                           
i.      The Board received a Keystone Learning update.                                                          
ii.      The Board did not receive an Economic Development update.
 iii.      The Board received a Foundation update.
 iv.      The Board received a Curriculum Coordinating Council update.

8.                  Discussion Items
a.       The Board received a Bond updated.
b.      The Board discussed Senior Citizen Pass for Out of District Patrons.
c.       The Board discussed the Open Enrollment timeline.
d.      The board discussed C Team Schedules and 3rd Coaches

 9.                  Action  Items
a.       Motion by Kimberly Kirkham, second by Jesica Clark to approve the High School Student Handbook as presented with the following revisions:  Staff and Sponsor updates with new names and page 6, activity date for students to be at school from 11:00 A.M. to 8:30 A.M. 
Yes 6               No 0

b.      No action was taken on Senior Citizen Pass for Out of District Patrons

c.       Motion by Jesica Clark, second by Caleb Clark to approve the open enrollment hearing on November 13, 2023 at 6:30pm in the school library.  The regular meeting will start at 6:35p.m. in the school library.
Yes 6               No 0

d.      Motion by Caleb Clark, second by Jesica Clark to approve the snow removal bid from Heinen Custom Operations as presented.
Yes 6               No 0


The meeting was adjourned by the President at 8:44 P.M.

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