U.S.D. #338 Valley Falls

Board of Education Meeting

October 10, 2022

6:00 P.M.

Minutes

1. CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:00 P.M. in

the library.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark,

Jesica Clark, Georgia Hollis, John Hamon and Brenda Henson.

2. FACILITIES TOUR-The Board took a tour of the facilities beginning at the

football field/track.

3. ADOPTION OF AGENDA

Motion by Kimberly Kirkham second by Georgia Hollis to approve the

agenda as amended.

Yes 6 No 0

4. REVIEW BOARD NORMS

5. COMMENTS FROM PATRONS AND GUESTS

None.

6. CONSENT AGENDA

a. Approve Minutes of Previous Meetings.

b. Approve Treasurer’s Report and Approval of Warrants.

c. Receive Keystone Board Meeting Report.

d. Receive Site Council Minutes.

e. Receive Recreation Commission Minutes.

f. Approve resignations as follows: Monica Northcutt as Custodian; Dee

Heinen as Food Service Director; and Shay Smith, as Middle School Social

Studies Teacher.

g. Approve hiring as follows: Stacy Cervantez as Middle School Girls

Basketball Assistant Coach; and Sheena Eaton as a Teacher Aide.

h. The Board received a written report in the Board packet from Susan Grey

and Greg Morgan.

Motion by Aaron Sprang second by Jesica Clark to approve the consent

agenda as presented.

Yes 6 No 0

Old Business

7. Information Items

a. The Board received a Superintendent report regarding enrollment

numbers, ESSER III information, a bond update, post-secondary

effectiveness, STAR awards, league fees and official fees and National

Principals Month.

New Business

8. Information Items

a. Good new-Margo Ellerman and FCCLA students spoke to the Board.

b. The Board did not receive any written communications.

c. The Board received committee reports regarding Keystone, Economic

Development, the Foundation, and the Curriculum Coordinating Council.

9. Discussion Items

a. The Board received updates regarding the bond issue.

b. The Board discussed the Substitute Teacher Handbook.

c. The Board discussed an Addendum to Negotiated Agreement to add a

supplemental contract for the Middle School Cross County Head Coach

position.

d. The Board discussed the USD 338 Covid policy.

e. The Board discussed the member vacancy.

f. The Board discussed a day off of school, February 15, 2023, to host

NEKL Forensics.

g. The Board discussed discretionary days in Executive Session.

i. Motion by Georgia Hollis second by Aaron Sprang to go into

executive session beginning at 8:05 P.M. to discuss matters of non-elected

personnel that relates to performance and contracts for future potential

contracts pursuant to the exception relating to personnel under KOMA,

K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:10

P.M.

Yes 6 No 0

The Board meeting returned to open session at 8:12 P.M.

h. The Board discussed Administrative Contracts in Executive Session.

i. Motion by Georgia Hollis second by Jesica Clark to go into

executive session beginning at 8:12 P.M. to discuss matters of non-elected

personnel that relates to performance and contracts for future potential

contracts pursuant to the exception relating to personnel under KOMA,

K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:18

P.M.

Yes 6 No 0

The Board meeting returned to open session at 8:20 P.M.

i. The Board discussed ESSER III in Executive Session.

i. Motion by Georgia Hollis second by Kimberly Kirkham to go into

executive session beginning at 8:20 P.M. to discuss matters of non-elected

personnel that relates to performance and contracts for future potential

contracts pursuant to the exception relating to personnel under KOMA,

K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:25

P.M. The Board extended the executive session until 8:30 P.M. The

Board extended the executive session until 8:35 P.M.

Yes 6 No 0

The Board meeting returned to open session at 8:36 P.M.

j. Motion by Georgia Hollis second by Kimberly Kirkham to go into

executive session beginning at 8:36 P.M. to discuss matters relating to

a virtual student application pursuant to the exception relating to a student

matters under KOMA, K.S.A. 75-4319 et seq. The board will reconvene

in this room at 8:41 P.M. The Board extended the executive session until

8:50 P.M. The Board extended the executive session until 8:55 P.M. The

Board extended the executive session until 8:58 P.M. Greg Morgan

was asked to be present and stayed for the entire session.

Yes 6 No 0

The Board meeting returned to open session at 9:01 P.M.

10. ACTION ITEMS

a. Motion by Georgia Hollis second by Kimberly Kirkham to approve the

Substitute Teacher Handbook as presented.

Yes 6 No 0

b. Motion by Kimberly Kirkham second by Aaron Sprang to approve the

Addendum to the Negotiated Agreement to add a Middle School Cross

Country Head Coach at a salary of $1950.00.

Yes 6 No 0

c. Motion by Jesica Clark second by Aaron Sprang to remove Yolanda

Turecek and add Amber Miller to the Elementary Activity Account, the

High School Activity Account, the Self-Funded Health Insurance

Account, the District General Account and the Safe Deposit Box

authorized personnel.

Yes 6 No 0

d. Motion by Kimberly Kirkham second by Aaron Sprang to

approve the snow removal bid by Heinen Custom Operations.

Yes 6 No 0

e. Motion by Jesica Clark second by Aaron Sprang to approve

to discontinue the USD 338 Covid policy and to keep offering the testing

option.

Yes 6 No 0

f. No action was taken regarding Position #6 for the Board of Education.

g. No action was taken regarding a possible day off from school to hold the

NEKL Forensic Meet.

h. Motion by Georgia Hollis second by Kimberly Kirkham to approve the

awarding of discretionary leave as follows:

Dallas Clift 12 discretionary days

Yes 6 No 0

i. No action was taken regarding administrative contracts.

j. No action was taken regarding ESSER III funds.

k. Motion by Aaron Sprang second by Jesica Clark to decline the virtual

student application.

Yes 6 No 0

ADJOURNMENT

The meeting was adjourned by the President at 9:09 P.M.