U.S.D. #338 Valley Falls
Board of Education Meeting
October 10, 2022
6:00 P.M.
Minutes
1. CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:00 P.M. in
the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark,
Jesica Clark, Georgia Hollis, John Hamon and Brenda Henson.
2. FACILITIES TOUR-The Board took a tour of the facilities beginning at the
football field/track.
3. ADOPTION OF AGENDA
Motion by Kimberly Kirkham second by Georgia Hollis to approve the
agenda as amended.
Yes 6 No 0
4. REVIEW BOARD NORMS
5. COMMENTS FROM PATRONS AND GUESTS
None.
6. CONSENT AGENDA
a. Approve Minutes of Previous Meetings.
b. Approve Treasurer’s Report and Approval of Warrants.
c. Receive Keystone Board Meeting Report.
d. Receive Site Council Minutes.
e. Receive Recreation Commission Minutes.
f. Approve resignations as follows: Monica Northcutt as Custodian; Dee
Heinen as Food Service Director; and Shay Smith, as Middle School Social
Studies Teacher.
g. Approve hiring as follows: Stacy Cervantez as Middle School Girls
Basketball Assistant Coach; and Sheena Eaton as a Teacher Aide.
h. The Board received a written report in the Board packet from Susan Grey
and Greg Morgan.
Motion by Aaron Sprang second by Jesica Clark to approve the consent
agenda as presented.
Yes 6 No 0
Old Business
7. Information Items
a. The Board received a Superintendent report regarding enrollment
numbers, ESSER III information, a bond update, post-secondary
effectiveness, STAR awards, league fees and official fees and National
Principals Month.
New Business
8. Information Items
a. Good new-Margo Ellerman and FCCLA students spoke to the Board.
b. The Board did not receive any written communications.
c. The Board received committee reports regarding Keystone, Economic
Development, the Foundation, and the Curriculum Coordinating Council.
9. Discussion Items
a. The Board received updates regarding the bond issue.
b. The Board discussed the Substitute Teacher Handbook.
c. The Board discussed an Addendum to Negotiated Agreement to add a
supplemental contract for the Middle School Cross County Head Coach
position.
d. The Board discussed the USD 338 Covid policy.
e. The Board discussed the member vacancy.
f. The Board discussed a day off of school, February 15, 2023, to host
NEKL Forensics.
g. The Board discussed discretionary days in Executive Session.
i. Motion by Georgia Hollis second by Aaron Sprang to go into
executive session beginning at 8:05 P.M. to discuss matters of non-elected
personnel that relates to performance and contracts for future potential
contracts pursuant to the exception relating to personnel under KOMA,
K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:10
P.M.
Yes 6 No 0
The Board meeting returned to open session at 8:12 P.M.
h. The Board discussed Administrative Contracts in Executive Session.
i. Motion by Georgia Hollis second by Jesica Clark to go into
executive session beginning at 8:12 P.M. to discuss matters of non-elected
personnel that relates to performance and contracts for future potential
contracts pursuant to the exception relating to personnel under KOMA,
K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:18
P.M.
Yes 6 No 0
The Board meeting returned to open session at 8:20 P.M.
i. The Board discussed ESSER III in Executive Session.
i. Motion by Georgia Hollis second by Kimberly Kirkham to go into
executive session beginning at 8:20 P.M. to discuss matters of non-elected
personnel that relates to performance and contracts for future potential
contracts pursuant to the exception relating to personnel under KOMA,
K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:25
P.M. The Board extended the executive session until 8:30 P.M. The
Board extended the executive session until 8:35 P.M.
Yes 6 No 0
The Board meeting returned to open session at 8:36 P.M.
j. Motion by Georgia Hollis second by Kimberly Kirkham to go into
executive session beginning at 8:36 P.M. to discuss matters relating to
a virtual student application pursuant to the exception relating to a student
matters under KOMA, K.S.A. 75-4319 et seq. The board will reconvene
in this room at 8:41 P.M. The Board extended the executive session until
8:50 P.M. The Board extended the executive session until 8:55 P.M. The
Board extended the executive session until 8:58 P.M. Greg Morgan
was asked to be present and stayed for the entire session.
Yes 6 No 0
The Board meeting returned to open session at 9:01 P.M.
10. ACTION ITEMS
a. Motion by Georgia Hollis second by Kimberly Kirkham to approve the
Substitute Teacher Handbook as presented.
Yes 6 No 0
b. Motion by Kimberly Kirkham second by Aaron Sprang to approve the
Addendum to the Negotiated Agreement to add a Middle School Cross
Country Head Coach at a salary of $1950.00.
Yes 6 No 0
c. Motion by Jesica Clark second by Aaron Sprang to remove Yolanda
Turecek and add Amber Miller to the Elementary Activity Account, the
High School Activity Account, the Self-Funded Health Insurance
Account, the District General Account and the Safe Deposit Box
authorized personnel.
Yes 6 No 0
d. Motion by Kimberly Kirkham second by Aaron Sprang to
approve the snow removal bid by Heinen Custom Operations.
Yes 6 No 0
e. Motion by Jesica Clark second by Aaron Sprang to approve
to discontinue the USD 338 Covid policy and to keep offering the testing
option.
Yes 6 No 0
f. No action was taken regarding Position #6 for the Board of Education.
g. No action was taken regarding a possible day off from school to hold the
NEKL Forensic Meet.
h. Motion by Georgia Hollis second by Kimberly Kirkham to approve the
awarding of discretionary leave as follows:
Dallas Clift 12 discretionary days
Yes 6 No 0
i. No action was taken regarding administrative contracts.
j. No action was taken regarding ESSER III funds.
k. Motion by Aaron Sprang second by Jesica Clark to decline the virtual
student application.
Yes 6 No 0
ADJOURNMENT
The meeting was adjourned by the President at 9:09 P.M.