DECEMBER BOARD OF EDUCATION MINUTES

U.S.D. #338 Valley Falls

Board of Education Meeting

December 13, 2021

6:30 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark,  Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and  Brenda Henson. 

                

     2.          ADOPTION OF AGENDA

Motion by Georgia Hollis second by Sharon Sweeney to approve the agenda as amended.

                          Yes      7                No       0

 

      3.         REVIEW BOARD NORMS

 

4.         COMMENTS FROM PATRONS AND GUESTS

            Amber Neiberger spoke regarding Covid-19 and close contacts.

    

5.        CONSENT AGENDA

a.       Approve Minutes of Previous Meetings.

b.      Approve Treasurer’s Report and Approval of Warrants.

c.       Receive Keystone Board Meeting Report.

d.      Receive Site Council Minutes.

e.       Receive CCC Minutes.

f.       Receive Recreation Commission Minutes.  They have not met since the last Board Meeting.

g.      Approve hiring as follows:  None.

h.      Adjust the contract of Dallas Brown to add vacation and discretionary leave beginning January 1, 2022.

i.        Approve resignations as follows:  Cyrena Burghart as District Office, Administrative Assistant effective July 1, 2022; and Dr. Volora Hanzlicek as Superintendent effective June 30, 2022.

j.        The Board received a written report in the Board packet from Susan Grey and Greg Morgan.

 

Motion by Aaron Sprang second by Kimberly Kirkham to approve the consent agenda as presented.

Yes     7         No   0

 

Old Business

                                                                   

6.         ACTION ITEMS

 

a.   Motion by Kimberly Kirkham second by Sharon Sweeney to approve the Resolution 12.13.2021 authorizing and distributing the issuance, sale and delivery of the bond as presented.

                        Yes      7          No       0

 

b.  Motion by Sharon Sweeney second by Aaron Sprang to approve the 2020-21 internal audit presented by Sean Gordon.

      Yes      7          No       0

 

7.       Discussion Items

 

a.   The Board received good news from the middle school.

b.   The Board received a Superintendent report regarding Kansas STAR Recognition.

 

New Business

 

8.       Information Items

 

          a.  The Board received a thank you note from the elementary staff.

       

9.       Discussion Items

 

          a.  The Board discussed the 5 year Capital Outlay Plan.

                  i.  The Board discussed a District electronic sign.

 

          b.  The Board discussed the bond with Audree Aguilera, City Administrator,  and received updates on the bond.

 

10.  ACTION ITEMS

 

a.   Motion by Kimberly Kirkham second by Sharon Sweeney to approve the recommended companies to interview for the At-Risk Construction Manager which are:  Kearney & Son, Coonrod & Associates, and Loyd Builders.

                        Yes      7          No       0

 

b.  Motion by LaVerne Clark second by Thomas Welsh to approve to reappoint Bond Committee Members for the December 22nd interviews by removing LaVerne Clark and adding Caleb Clark.

      Yes      7          No       0    

 

c.  Motion by Sharon Sweeney second by Aaron Sprang to begin a conversation with Energy Solutions Professionals regarding the HVAC systems.

      Yes      7          No       0

 

d.   Motion by Thomas Welsh second by Sharon Sweeney to approve the Health Insurance Self-Funded Contracts/Documents as presented.

      Yes      7          No       0

 

e.   Motion by Thomas Welsh second by Kimberly Kirkham to accept the Patterson Family Foundation Grant of $6,015.00 to be deposited into the Gifts and Grants Account (picnic tables and outside classroom area).

      Yes      7          No       0

 

f.    Motion by Aaron Sprang second by Thomas Welsh to issue a District check to the High School Athletic Account in the amount of $5000.00.

      Yes      7          No       0

 

g.   Motion by Sharon Sweeney second by LaVerne Clark to change COVID protocols as follows: to treat all students, regardless of vaccination status to include “non susceptible” vaccinated persons to be tested every day after exposure for 10 days and to wear a mask for 10 days and for the newly seated Board to revisit future decisions regarding COVID protocols at the January, 2022, Board Meeting.

      Yes      7          No       0

 

      Motion by Kimberly Kirkham and Thomas Welsh to allow bus drivers to remove their masks once all students have vacated the bus at their personal discretion.

      Yes      7          No       0

 

h.   Motion by Thomas Welsh second by Aaron Sprang to approve hiring Kansas Association of School Boards to help with the new Superintendent search.

      Yes      7          No       0

 

i.   Motion by Kimberly Kirkham second by Thomas Welsh to go into      executive session beginning at 8:13 P.M. to discuss waivers for remote learning of students as it relates to actions adversely or favorably affecting a student under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 8:23 P.M.  Greg Morgan and Dr. Volora Hanzlicek were invited to attend the executive session. 

      Yes      7          No      0

 

                        The Board meeting returned to open session at 8:23 P.M.

 

                  i.  Motion by Thomas Welsh second by Aaron Sprang to waive the remote hours for the students listed for November discussed in executive session.

                      Yes     7       No       0

 

                  ii. Motion by Sharon Sweeney second by Georgia Hollis to accept the out-of-district student discussed in executive session.

                      Yes     7       No       0

 

j.    Motion by Kimberly Kirkham second by Thomas Welsh to go into executive session beginning at 8:25 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for future school years pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 8:40 P.M.  Greg Morgan, Susan Grey and Dr. Volora Hanzlicek were invited to attend the executive session.

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 8:40 P.M.

 

k.   Motion by Kimberly Kirkham second by Aaron Sprang to go into executive session beginning at 8:40 P.M. to discuss matters of non-elected personnel that relates to performance and contracts to evaluate the Superintendent pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 8:50 P.M.  The Board extended the executive session until 8:55 P.M.  Dr. Volora Hanzlicek was invited to attend the executive session and left the executive session at 8:46 P.M.

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 8:56 P.M.

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 8:56 P.M.

Previous Meetings