DECEMBER BOARD OF EDUCATION MINUTES

U.S.D. #338 VALLEY FALLS

BOARD OF EDUCATION MEETING

DECEMBER 14, 2020

6:30 P.M.

UNOFFICIAL MINUTES

1.CALL MEETING TO ORDER

THE MEETING WAS CALLED TO ORDER BY PRESIDENT, THOMAS WELSH, AT 6:30 P.M. IN THE LIBRARY.

PRESENT: DONNY SMITH, AARON SPRANG, KIMBERLY KIRKHAM, LAVERNE CLARK, THOMAS WELSH, SHARON SWEENEY, GEORGIA HOLLIS, DR. VOLORA HANZLICEK AND BRENDA HENSON.

2. ADOPTION OF AGENDA

MOTION BY SHARON SWEENEY SECOND BY DONNY SMITH TO APPROVE THE AGENDA AS AMENDED TO ADD 6.C.I. AND TO MOVE ACTION ITEM 8A. TO FOLLOW THE CONSENT AGENDA.

YES 7 NO 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

NONE.

5. CONSENT AGENDA

A.APPROVE MINUTES OF PREVIOUS MEETINGS.

B.APPROVE TREASURER’S REPORT AND APPROVAL OF WARRANTS.

C.RECEIVE KEYSTONE BOARD MEETING REPORT.

D.RECEIVE CURRICULUM COORDINATING COUNCIL MINUTES.

E.RECEIVE SITE COUNCIL MINUTES.

F.RECEIVE RECREATION COMMISSION MINUTES.

G.RECEIVE CTE ADVISORY COUNCIL MINUTES.

H.RECEIVE FOUNDATION BOARD MINUTES.

I.RECEIVE SCHOOL AND COMMUNITY COMMITTEE MINUTES.

J.APPROVE RESIGNATIONS AS FOLLOWS: JARROD SIMON AS MIDDLE SCHOOL BOYS ASSISTANT BASKETBALL COACH AND SENIOR CLASS SPONSOR.

K.APPROVE HIRING AS FOLLOWS: NONE.

L.THE BOARD RECEIVED A WRITTEN REPORT IN THE BOARD PACKET FROM SUSAN GREY AND GREG MORGAN.

MOTION BY SHARON SWEENEY SECOND BY AARON SPRANG TO APPROVE THE CONSENT AGENDA AS PRESENTED.

YES 7 NO 0

OLD BUSINESS

6. INFORMATION ITEMS

A. THE BOARD RECEIVED A PRESENTATION OF VETERANS DAY CLASSROOM ACTIVITIES.

B. THE BOARD RECEIVED THANK YOU NOTES FROM PAULA LEIDEL, FROM TEACHERS AND STAFF, MADISON WHITE, KEYSTONE AND KAYDIE BRANDL.

C. THE BOARD RECEIVED A SUPERINTENDENT REPORT REGARDING COVID UPDATES, FASTBRIDGE AND A GLIMPSE OF THE NEW WEBSITE.

III. BOARD TRAINING OPTION.

NEW BUSINESS

7. DISCUSSION ITEMS

A. THE BOARD DISCUSSED AN EXPLANATION OF PROTOCOLS FOR MAKING DECISIONS REGARDING:

I. VETERANS DAY

II. FUTURE EVENTS SUCH AS KING AND QUEEN OF COURTS, GRANDPARENTS DAY AND PROM.

B. EARLY OUTS (WEDNESDAY)

8. ACTION ITEMS

A. MOTION BY SHARON SWEENEY SECOND BY GEORGIA HOLLIS TO APPROVE

2019-2020 AUDIT REPORT.

YES 7 NO 0

B. MOTION BY DONNY SMITH SECOND BY SHARON SWEENEY TO APPROVE AN ADJUSTMENT TO THE REMOTE LEARNER POLICY AS AMENDED AS FOLLOWS: ANY STUDENT WHO IS CURRENTLY REMOTE BY SIGNED AGREEMENT AND NOT MEETING THAT AGREED UPON CRITERIA COULD LOSE REMOTE PRIVILEGE.

YES 7 NO 0

C. MOTION BY DONNY SMITH SECOND BY LAVERNE CLARK TO APPROVE THE CALENDAR ADJUSTMENT FOR CHRISTMAS BREAK TO PROVIDE JANUARY 5 AND 6, 2021, AS TEACHER IN-SERVICE DAYS; WITH STUDENTS TO RETURN JANUARY 7, 2021, AND TO PROVIDE FULL-TIME, YEAR ROUND, CLASSIFIED STAFF WITH 4 HOURS OF DISTRICT PAID LEAVE FOR CHRISTMAS EVE.

YES 7 NO 0

D. MOTION BY DONNY SMITH SECOND BY SHARON SWEENEY TO GO INTO EXECUTIVE SESSION BEGINNING AT 8:05 P.M. TO DISCUSS MATTERS RELATED TO ACTIONS ADVERSELY OR FAVORABLY AFFECTING A STUDENT PURSUANT TO KOMA, K.S.A. 75-4319 ET SEQ. THE BOARD WILL RECONVENE IN THIS ROOM AT 8:15 P.M.

YES 7 NO 0

THE BOARD MEETING RETURNED TO OPEN SESSION AT 8:17 P.M.

I. MOTION BY SHARON SWEENEY SECOND BY AARON SPRANG TO APPROVE TO AUTHORIZE DR. HANZLICEK TO ACCEPT OR DENY REQUESTS PER DISCUSSION IN EXECUTIVE SESSION.

YES 6 NO 1 (LAVERNE CLARK VOTED NO.)

E. MOTION BY DONNY SMITH SECOND BY SHARON SWEENEY TO APPROVE THE STRATEGIC PLAN AS AMENDED.

YES 7 NO 0

F. MOTION BY DONNY SMITH SECOND BY SHARON SWEENEY TO GO INTO EXECUTIVE SESSION BEGINNING AT 8:20 P.M. TO DISCUSS MATTERS OF NON-ELECTED PERSONNEL THAT RELATES TO PERFORMANCE AND CONTRACTS FOR THE FY21 SCHOOL YEAR PURSUANT TO THE EXCEPTION RELATING TO PERSONNEL UNDER KOMA, K.S.A. 75-4319 ET SEQ. THE BOARD WILL RECONVENE IN THIS ROOM AT 8:45 P.M. THE BOARD EXTENDED THE EXECUTIVE SESSION UNTIL 9:00 P.M. THE BOARD EXTENDED THE EXECUTIVE SESSION UNTIL 9:05 P.M. THE BOARD EXTENDED THE EXECUTIVE SESSION UNTIL 9:10 P.M. THE BOARD EXTENDED THE EXECUTIVE SESSION UNTIL 9:15 P.M.

YES 7 NO 0

THE BOARD MEETING RETURNED TO OPEN SESSION AT 9:16 P.M.

I. MOTION BY DONNY SMITH SECOND BY AARON SPRANG TO APPROVE THE UNPAID, WITH NO BENEFITS, LONG-TERM LEAVE REQUEST OF JARROD SIMON BEGINNING JANUARY 4, 2021, TO MAY 21, 2021, WITH THE REQUIREMENT TO NOTIFY DR. HANZLICEK BY FEBRUARY 15, 2021, WHETHER HE WILL RETURN TO HIS TEACHING POSITION FOR THE 2021- 22 SCHOOL YEAR.

YES 6 NO 1 (LAVERNE CLARK VOTED NO.)

II. MOTION BY SHARON SWEENEY SECOND BY AARON SPRANG TO APPROVE TO HIRE BROOKS GLASSEL AS THE MIDDLE SCHOOL ASSISTANT BASKETBALL COACH FOR THE 2020-21 SCHOOL YEAR.

YES 5 NO 2 (LAVERNE CLARK VOTED NO AND DONNY SMITH ABSTAINED.)

III. MOTION BY SHARON SWEENEY SECOND BY LAVERNE CLARK TO AUTHORIZE DR. HANZLICEK TO OFFER A TEACHER CONTRACT FOR THE NEW AGRICULTURE PROGRAM PER DISCUSSION IN THE EXECUTIVE SESSION FOR THE 2021-2022 SCHOOL YEAR WITH UP TO A MAXIMUM OF 10 EXTENDED DAYS WITH A SUPPLEMENTAL OF $3,000.00.

YES 7 NO 0

G. MOTION BY DONNY SMITH SECOND BY SHARON SWEENEY TO GO INTO EXECUTIVE SESSION BEGINNING AT 9:23 P.M. TO DISCUSS MATTERS OF NON- ELECTED PERSONNEL THAT RELATES TO PERFORMANCE (SUPERINTENDENT’S EVALUATION) PURSUANT TO THE EXCEPTION RELATING TO PERSONNEL UNDER KOMA, K.S.A. 75-4319 ET SEQ. THE BOARD WILL RECONVENE IN THIS ROOM AT 9:43 P.M. THE BOARD EXTENDED THE EXECUTIVE SESSION UNTIL 9:53 P.M. THE BOARD EXTENDED THE EXECUTIVE SESSION UNTIL 10:00 P.M.

YES 7 NO 0

THE BOARD MEETING RETURNED TO OPEN SESSION AT 10:00 P.M.

H. ADJOURNMENT

THE MEETING WAS ADJOURNED BY THE PRESIDENT AT 10:01 P.M. 

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