AUGUST BOARD OF EDUCATION MINUTES


PREVIOUS MEETINGS

U.S.D. #338 Valley Falls

Board of Education Meeting

August 9, 2021

6:30 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark,  Sharon Sweeney, Dr. Volora Hanzlicek and Brenda Henson. 

                  Absent:  Thomas Welsh and Georgia Hollis.

 

     2.          ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Aaron Sprang to approve the agenda as amended.

                          Yes      5                No       0

 

      3.         REVIEW BOARD NORMS

 

4.         COMMENTS FROM PATRONS AND GUESTS

                 

5.        CONSENT AGENDA

a.       Approve Minutes of Previous Meetings.

b.      Approve Treasurer’s Report and Approval of Warrants.

c.       Receive Keystone Board Meeting Report.

d.      Receive Recreation Commission Minutes.

e.       Approve resignations as follows:  None. 

f.       Approve hiring as follows:  Bryan Hirsch, Lunchroom Supervisor; Nathaniel Steinlage, Lunchroom Supervisor; and John Deitrich as Head Girls Softball Coach; Shelby Denton as Aide; and Aleyna Grandpre as Part-time Custodian.  Rossen Vessar was added to the Consent Agenda and then removed to Action #9.h.i. 

g.      The Board received a written report in the Board packet from Susan Grey and Greg Morgan.

 

Motion by Aaron Sprang second by Sharon Sweeney to approve the consent agenda as amended.

Yes     5         No              0

 

Old Business

                                                                   

6.         Information Items

 

a.  The Board received no written communications.      

b.   The Board received a Superintendent report regarding a COVID update and an enrollment report.

 

New Business

 

7.       Information Items

 

          a.  Beverly Gossage and representatives with Health EZ spoke regarding the  district health insurance coverage.

       

8.       Discussion Items

          a.  The Board discussed the USD#338’s 2020-2021 Proposed Budget.

          b.  The Board discussed the new bond scope of projects.

 

9.       ACTION ITEMS

 

a.   Motion by Kimberly Kirkham second by Sharon Sweeney to approve to publish the USD #338 Notice of Hearing for the 2021-2022 Budget and to set the Budget Hearing for August 23, 2021, at 6:00P.M.

                        Yes      5          No       0

 

b.   Motion by Sharon Sweeney second by Aaron Sprang to approve the Bond Resolution as presented.

                        Yes      5          No       0

 

c.   Motion by Kimberly Kirkham second by Sharon Sweeney to approve to determine the number of years for the bond, if approved, as 20 years.

      Yes      4          No       1          (LaVerne Clark)

 

d.   Motion by Sharon Sweeney second by Kimberly Kirkham to approve the COVID Mitigation Plan as presented.

                        Yes      5          No       0

 

e.  Motion by Aaron Sprang second by Kimberly Kirkham to approve the 2021-2022 Procurement Plan as presented.

      Yes      5          No       0    

 

f.    Motion by Sharon Sweeney second by LaVerne Clark to approve Health EZ as the health insurance third party administrator for the 10/1/21 to 9/30/22 plan year.

      Yes      5          No       0

 

g.   Motion by Kimberly Kirkham second by Sharon Sweeney to go into  executive session beginning at 9:07 P.M. to discuss matters related to actions adversely or favorably affecting a student under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 9:17 P.M.  Mr. Morgan and Dr. Hanzlicek were present in the session.  The Board extended the executive session until 9:22 P.M.

                        Yes      5          No      0

 

                        The Board meeting returned to open session at 9:23 P.M.

 

                  i.  Motion by Sharon Sweeney second by Aaron Sprang to  approve to waive instructional fees of those meeting criteria and  grant the Superintendent to approve based on the criteria for the  remainder of the fiscal year 2022.

                                        Yes  5          No       0

 

                                  ii.   Motion by Sharon Sweeney second by LaVerne Clark to  approve the slate of out of district students as presented.

                      Yes  5          No       0

 

h.   Motion by Kimberly Kirkham second by Sharon Sweeney to go into  executive session beginning at 9:25 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for the FY21 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 9:30 P.M.  The Board extended the executive session until 9:35 P.M.

                        Yes      5          No      0

 

                        The Board meeting returned to open session at 9:35 P.M.

 

                        i.  Motion by Sharon Sweeney second by LaVerne Clark to hire Ross  Vessar for CLC Coordinator for the 2021-22 school year.

                            Yes  5          No       0

 

i.    Motion by Kimberly Kirkham second by Sharon Sweeney to go into  executive session beginning at 9:38 P.M. to discuss negotiations and contracts for the FY21 pursuant to the exception relating to negotiations and personnel under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 9:52 P.M.  The Board extended the executive session until 9:55 P.M.  The Board extended the executive session until 10:00 P.M.

                        Yes      5          No      0

 

                        The Board meeting returned to open session at 10:00 P.M.

 

                        i.          Motion by Sharon Sweeney second by Kimberly Kirkham to approve the Negotiated Agreement with changes as presented.

                                    Yes      5          No       0

 

                        ii.         Motion by Sharon Sweeney second by Aaron Sprang to approve the administrative contract changes as follows:

 

                                    To add $2200 to the superintendent base and to add $1700 to the principals’ base salaries.  To provide a stipend of $3500 to Greg  Morgan for teaching Chemistry for the 2021-22 school year.  Also,   administrators taking the district group health insurance will be expected to pay $100 per month for his/her monthly premium during the 2021-2022 school year.  This payment will be deducted from his/her check during payroll. 

                  Yes      5          No       0

 

      iii.        Motion by Sharon Sweeney second by Aaron Sprang to approve the classified salary increases and the Classified Handbook changes as    follows:

                 

  •                   To approve the Classified Handbook to include a .90 per hour raise for all district custodians, secretaries, cooks, instructional aides,     and a step down for those employees that were contracted during the 2020-21 school year.  In addition to providing an increase of     $1.00 for the Tech Director and $1.20 on the base for each column of the transportation salary schedule.  Also to include a step for each bus driver who was employed during the 2020-21 school year.  The updated Classified Handbook also states that employees taking the district group health insurance will be expected to pay $100 per month for his/her monthly premium during the 2021-2022 school year.  This payment will be deducted from his/her check during payroll and also any changes to the Classified Handbook as presented.

                  Yes      5          No       0

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 10:03 P.M.

U.S.D. #338 Valley Falls

Board of Education Special Meeting

August 23, 2021

6:00 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by Vice-President, Kimberly Kirkham, at 6:00 P.M. in the library.

                  Present:  Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh,  Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. 

                  Absent:  Donny Smith

                

     2.          ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Thomas Welsh to approve the agenda as presented.

                          Yes      6                No       0

 

      3.         REVIEW BOARD NORMS

 

4.         COMMENTS FROM PATRONS AND GUESTS

            None.  

 

5.        BUDGET HEARING

           Dr. Hanzlicek spoke regarding the budget document.

 

6.       ACTION ITEMS

 

a.   Motion by Aaron Sprang second by Sharon Sweeney to approve the Budget for fiscal year 2022 as presented with one adjustment, changing the bond and interest expenditures from $256,406.00 as published to $255,976.00.

                        Yes      6          No       0

 

ADJOURNMENT

 

                  The meeting was adjourned by the Vice-President at 6:12 P.M.

U.S.D. #338 Valley Falls

Special Board of Education Meeting

August 31, 2021

6:00 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:00 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark,  Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and                               Brenda Lloyd. 

                

     2.          ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Thomas Welsh to approve the agenda as presented.

                          Yes      7                No       0

 

      3.         REVIEW BOARD NORMS

 

4.         COMMENTS FROM PATRONS AND GUESTS

            None.

 

5.        New Business

 

           Discussion Items

 

          The Board revisited the District COVID plans as it relates to:

          a.  Isolation and protocols;

          b.  Modified quarantine; and

          c.  KDHE grant and mask mandate for quarantine students.

 

         ACTION ITEMS

 

6.   Motion by Sharon Sweeney second by Georgia Hollis to approve the Mask Mandate Gating Criteria as presented.

                        Yes      3          No       4  (LaVerne Clark, Aaron Sprang, Donny Smith and Thomas Welsh)

 

7.  Motion by Georgia Hollis second by Sharon Sweeney to approve to accept the KDHE Grant to become a COVID Testing Site as presented.

      Yes      6          No       1  (LaVerne Clark)    

 

8.   Motion by Georgia Hollis second by Aaron Sprang to approve contracting with the Jefferson County Health Department for an additional school nursing service (reimbursed through the KDHE Grant/$18.00 an hour for 24 hours a week, for 30 weeks a year).

      Yes      6          No       1  (LaVerne Clark)

 

9.   No action was taken regarding the possible approval of authorizing

      the Superintendent to offer a 16 hour a week, $18.00 an hour, 30 week a year position to the person hired by Jefferson County Health Department as the District School Nurse for COVID related paperwork funded by ESSER.

 

10. Motion by Georgia Hollis second by Sharon Sweeney to approve a Valley Falls Pharmacy sponsored vaccination clinic as presented.

      Yes      5          No       2  (LaVerne Clark and Thomas Welsh)

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 8:06 P.M.