JULY BOARD OF EDUCATION MINUTES

U.S.D. #338 Valley Falls

Board of Education Meeting

July 12, 2021

6:30 P.M.

Unofficial Minutes

 

1.      CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek, and Brenda Henson. 

Absent:

 

      2.    ADOPTION OF AGENDA

 

Motion by Sharon Sweeney second by Kimberly Kirkham to approve the agenda as presented.

Yes     7          No              0

 

3.     REVIEW BOARD NORMS

 

4.     COMMENTS BY PATRONS AND GUESTS

 

        None.

 

5.     CONSENT AGENDA

 

a.     Approve minutes of previous meetings.

b.     Approve treasurer’s report and approval of warrants.

c.     Receive Keystone Board meeting report.  It was not available until approved by the Keystone Board per their new policy.

d.    Recreation Commission Minutes were provided at the meeting.

f.     Approve the destruction of 2015-2016 district old records.

g.     i.          Approve the designation of Brenda Henson as Clerk of the Board.

        ii.         Approve the designation of Brenda Lloyd as Deputy Clerk of the Board.

        iii.        Approve the designation of Cyrena Burghart as the District Treasurer.

        iv.        Approve the Valley Falls School District Organizational Chart.

        v.         Approve the appointment of Dr. Volora Hanzlicek as the Food Service Representative.

        vi.        Approve the appointment of Dr. Volora Hanzlicek as the Hearing Officer for Free and Reduced Priced Meal Application Appeals.

        vii.       Approve the appointment of Cyrena Burghart as the Freedom of Information Officer.

        viii.      Approve the appointment of Dr. Volora Hanzlicek as the Compliance Coordinator for Federal Programs.

        ix.        Approve the designation of Brenda Henson as the KPERS Representative.

        x.         Approve to establish the mileage rate for reimbursement of private vehicles at .56 cents per mile.

        xi.        Approve to establish petty cash limits as follows:  prek-8 is $500.00; high school is $1000.00; central office is $700.00

  •         xii.       Approve to establish the high school athletic start-up is $10,000;  and middle school athletic start-up is $8000.00.

        xiii.      Approve to adopt guidelines for activity funds and all school and  gate receipts as follows:  each school secretary, clerk and treasurer will have a security bond; the Superintendent will sign all activity fund purchase orders; no reimbursements will be made to staff without a proper receipt; and all funds should be deposited at least once weekly.

        xiv.      Approve the appointment of Susan Grey as the official of activity funds for the Elementary and Greg Morgan for the High School.

  •         xv.       Approve Kendall Bank as the official depository for the school district funds and review signatures on file.

        xvi.      Approved the authorization of early payment of bills-approval of the consent agenda would continue to allow Board Clerk to pay bills early which would result in a late fee if not paid and/or would result in a discount.

        xvii.     Approve to adopt the 1,116 hour calendar.

        xviii.    Approve to designate Susan Grey, Elementary and Greg Morgan,  High School, as the truancy officer for the 2021-22 school year.

        xix.      Approve to designate the Valley Falls Vindicator as the official newspaper for school notices.

        xx.       Approve to designate Dr. Volora Hanzlicek as the compliance coordinator for Federal Anti-Discrimination Laws Including Title VI, Title VII and Title IX, and Section 504 (ADA).

        xxi.      Approve to designate Susan Grey as the coordinator for the homeless children.

        xxii.     Approve the insurance companies for the 2021-22 school year as follows:  KASB sponsored student accident insurance; 2021-2022                                     KSHSAA catastrophe insurance; KASB for workman’s compensation insurance; EMC for building and vehicle insurance; and Delta Dental for dental insurance.

        xxiii.    Approve Susan Grey and Greg Morgan as the District Hearing Officers.

     

g.  Approve to accept the Schools for Quality Education quote.

                  h.   Adopt the Resolution Waiver for Generally Accepted Accounting Principles as presented.

                  i.    Approve the Board Meeting dates for 2021-22 to be the 2nd Monday of each month with the exception of March 7, 2022, which will change due                                    to spring break.

j.    Approve to encumber the remaining Symmetry billed amount in fiscal year 2020-21 in Contingency Reserve.

k.   Approve to accept the resignation of:  Shanna Wilson, Elementary Teacher ($500.00 penalty);  Tobi Adcock, Aide.     

l.    Approve the hiring of:  Brandon Hetherington, Bus Driver-$15.20/hr.;  Carly Larson, Elementary Teacher and High School Spirit Coach; Amanda Voss, ESSER Aide, Level II, Step 1; Amanda Vanderharr, ESSER Aide,  Level IV, Step1; Wyatt Hofstra, Sophomore Class Sponsor; Stacy Cervantez, Building PDC Chairperson; and Jennie Cox, Dance Coach.

 

Motion by Sharon Sweeney second by Aaron Sprang to approve the consent agenda as presented.

  Yes    7                      No   0

 

Old Business             

6.        Information Items

 

a.   The Board received a thank you note from FCCLA members.

b.   The Board received a Superintendent’s report from Dr. Hanzlicek regarding health insurance, budget closeout, TORSH and schedules.

 

                  New Business          

     7.          Information Items

                 a.  An ESP Presentation/Report was given by two ESP representatives.

 

     8.         DISCUSSION ITEMS

 

a.   The Board discussed the KASB June, 2021, policy updates.

b.   The Board discussed the American Rescue Safe Return Plan (COVID protocols).

c.  The Board discussed the continued bond conversation and the track, high school HVAC and early childhood facility.

 

     9.        ACTION ITEMS

 

           a.    Motion by LaVerne Clark second by Aaron Sprang to approve the Activity Handbook as amended to have a no-cut policy.

                  Yes      4          No       3       (Thomas Welsh, Sharon Sweeney and Donny  Smith)

 

           b.    Motion by Sharon Sweeney second by Kimberly Kirkham to approve the Amberwell Sports Medicine Contract as presented.

                  Yes      7          No       0

 

           c.    Motion by Sharon Sweeney second by Georgia Hollis to approve the General Obligation Refunding Bonds Resolution 7-12-21 as presented.

                  Yes      7          No       0

 

           d.    No action was taken with regards to the Revenue Neutral Rate documentation.

                             

           e.    Motion by Sharon Sweeney second by Aaron Sprang to approve the  school attorney as Kansas Association of School Boards’ attorneys.

                  Yes      7          No       0

 

           f.     Motion by Aaron Sprang second by Sharon Sweeney to approve the 2021-22 enrollment fees as presented.

                  Yes      7          No       0

 

                 g.  EXECUTIVE SESSION

                                   

          No action was taken with regard to an Executive Session.

 

                 h.    Motion by Georgia Hollis second by Kimberly Kirkham to approve a Special Meeting on July 14, 2021, at 5:30 PM to discuss a possible bond                             in November and purchasing property with possible action; the budget; health insurance; and bond and capital improvement.

                        Yes      6          No       1          (LaVerne abstained)

 

           ADJOURNMENT

 

                 The meeting was adjourned by the President at 9:53 P.M.

               

U.S.D. #338 Valley Falls

Board of Education Special Meeting

July 14, 2021

5:30 P.M.

 Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 5:30 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. 

                

     2.          ADOPTION OF AGENDA

Motion by Thomas Welsh second by Sharon Sweeney to approve the agenda as presented.

                          Yes      7                No       0

 

      3.         REVIEW BOARD NORMS

 

4.         COMMENTS FROM PATRONS AND GUESTS

            Paul Heinen spoke regarding free enterprise and a day care facility.

            Andy Conser spoke regarding the possible purchase of Linnwood Park.

            Joe Heinen spoke regarding the purchase of property.

            Jerry Heinen spoke regarding appreciating Board Members service to the school, but worried about the purchasing of Linnwood Park and concern over                          a senior living facility being available for residents of Valley Falls.

 

5.        Old Business

                                                                   

           Discussion Items

 

          a.  There was no current update for the Board regarding the health insurance options for next school year.

          b.  The Board discussed the closing of the current budget year and the beginning balances for next school year.

          c.  The Board discussed the possible purchase of property, the track, an addition and a locker room building.

          d.  The Board discussed possible bond and capital outlay projects.

          e.  The Board discussed an early childhood facility and discussions with an architect.

 

6.       ACTION ITEMS

 

a.   Motion by Sharon Sweeney second by Georgia Hollis to approve to set a meeting for Friday, July 30, 2021, at 6:00 P.M. to continue bond and capital improvement discussions.

                        Yes      7          No       0

 

b.   No action was taken regarding an Executive Session.

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 8:15 P.M.

U.S.D. #338 Valley Falls

Board of Education Special Meeting

July 30, 2021

6:00 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:00 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark,  Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and                               Brenda Henson. 

                

     2.          ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Thomas Welsh to approve the agenda as presented.

                          Yes      7                No       0

 

      3.         REVIEW BOARD NORMS

 

4.         COMMENTS FROM PATRONS AND GUESTS

            Lucy Thomas spoke regarding the bond.

    

5.        Old Business

                                                                   

           Discussion Items

 

a.  The Board discussed Capital Outlay Projects/Expenses such as classrooms, a kitchen, the commons, a greenhouse, HVAC in the high school, the fire alarm, intercom and the track.           

b.   The Board discussed a possible Bond Election and related capital projects.

 

6.       ACTION ITEMS

 

a.   Motion by Sharon Sweeney second by Georgia Hollis to approve to move forward with a November bond election and to hire HTK Architect to work through the scope of work items.

                        Yes      6          No       1          (LaVerne Clark)

 

b.  Motion by Sharon Sweeney second by Thomas Welsh to approve to set a special meeting for August 12, 2021, at 6:00 P.M.

      Yes      7          No          

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 8:48 P.M.


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