U.S.D. #338 Valley Falls

Board of Education Special Meeting

July 18, 2022

6:30 P.M.

Unofficial Minutes

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

Present:  Donny Smith, Aaron Sprang, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, John Hamon and Brenda Henson.  Jesica Clark was present via phone. 

                  Absent:  Kimberly Kirkham.

     2.          ADOPTION OF AGENDA

Motion by Caleb Clark second by John Lederer to approve the agenda as presented.

                          Yes      6                No       0

      3.         REVIEW BOARD NORMS

4.         COMMENTS FROM PATRONS AND GUESTS

            None.

5.         ACTION ITEMS

a.       Motion by John Lederer second by Georgia Hollis to approve to change    

the salary for Courtney Coyle, Science Teacher, from Step 1, Column 1 to Step 0, Column 1.

Yes      6          No       0

b.  Motion by Caleb Clark second by Aaron Sprang to approve the 2022-23 dental care benefits renewal with Delta Dental of Kansas as presented.

      Yes      6          No       0    

c.       Motion by Aaron Sprang second by John Lederer to approve the 2022-23 District Fees as presented.

Yes      6          No       0

d.      Motion by Georgia Hollis second by Aaron Sprang to approve to hire Amanda Vanderharr as Middle School Volleyball Assistant Coach and to hire Deb Spade as Middle School Cross Country Coach.

Yes      6          No       0

      ADJOURNMENT

                        The meeting was adjourned by the President at 6:58 P.M.

U.S.D. #338 Valley Falls

Board of Education Meeting

July 11, 2022

6:30 P.M.

Unofficial Minutes

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, John Hamon and Brenda Henson. 

      2.         ADOPTION OF AGENDA

Motion by Georgia Hollis second by Aaron Sprang to approve the agenda as amended.

Yes    7           No   0        

3.     REVIEW BOARD NORMS

4.     COMMENTS BY PATRONS AND GUESTS

        None.

5.     CONSENT AGENDA

a.     Approve minutes of previous meetings.

b.     Approve treasurer’s report and approval of warrants.

c.     There was no Keystone Board meeting report. 

d.    There was no CCC Minutes.

e.     There was no Recreation Commission Minutes.

f.     Approve the destruction of 2016-2017 district old records.

g.     Approve the resignation of Chris Hansford as Middle School Football Assistant Coach.

h.     i.          Approve the hiring of Ara Carbonneau, Senior Class Sponsor ($850.00), National Honor Society ($704.00), Working Lunch ($900.00), and High School Spirit Assistant.

        ii.         Approve the hiring of Susan Savaria, Dramatics ($1,098.00) and Forensics ($1,800.00).

        iii.        Approve the hiring of Abigail Holliday-Gaschen, Assistant Dance Coach.

i.      Approve the column change for Shay Smith, Middle School Social Studies to Step 0, Column 6.

j.      Receive Principal’s Reports-none.

k.     Approve the sale of a laptop to Suzanne Stout in the amount of $150.00.

l.      Appointments and Designations.

        i.          Approve the designation of Brenda Henson as Clerk of the Board.

        ii.         Approve the designation of Brenda Lloyd as Deputy Clerk of the  Board.

        iii.        Approve the designation of Yolanda Turecek as District Treasurer.

        iv.        Approve the Valley Falls School District Organizational Chart.

        v.         Approve the appointment of John Hamon as the Food Service Representative.

        vi.        Approve the appointment of John Hamon as the Hearing Officer for Free and Reduced Priced Meal Application Appeals.

        vii.       Approve the appointment of Yolanda Turecek as the Freedom of Information Officer.

        viii.      Approve the appointment of John Hamon as the Compliance Coordinator for Federal Programs.

        ix.        Approve the designation of Brenda Henson as the KPERS Representative.

        x.         Approve to establish the mileage rate for reimbursement of private vehicles at .585 cents per mile.

        xi.        Approve to establish petty cash limits as follows:  Prek-8 is $500.00; high school is $1000.00; central office is $700.00

        xii.       Approve to establish the high school athletic start-up is $10,000; and middle school athletic start-up is $8,000.00.

        xiii.      Approve to adopt guidelines for activity funds and all school and gate receipts as follows:  each school secretary, clerk and treasurer will have a security bond; the Superintendent will sign all activity fund purchase orders; no reimbursements will be made to staff without a proper receipt; and all funds should be deposited at least once weekly.

        xiv.      Approve the appointment of Susan Grey as the official of activity funds for the Elementary and Greg Morgan for the High School.

        xv.       Approve Kendall Bank as the official depository for the school district funds.

        xvi.      Approved the authorization of early payment of bills-approval of the consent agenda would continue to allow Board Clerk to pay bills early which would result in a late fee if not paid and/or would result in a discount.

        xvii.     Approve to adopt the 1,116 hour calendar.

        xviii.    Approve to designate Susan Grey, Elementary and Greg Morgan, High School, as the truancy officer for the 2022-23 school year.

        xix.      Approve to designate the Valley Falls Vindicator as the official newspaper for school notices.

        xx.       Approve to designate John Hamon as the compliance coordinator for Federal Anti-Discrimination Laws Including Title VI, Title VII and Title IX, and Section 504 (ADA).

        xxi.      Approve to designate Susan Grey as the coordinator for the homeless children.

        xxii.     Approve the insurance companies for the 2022-23 school year as follows:  Student Accident Insurance- Student Assurance Services; KSHSAA catastrophe insurance; KASB Workers’ Compensation Insurance.

        xxiii.    Approve Susan Grey and Greg Morgan as the District Hearing Officers.

m. Approve to accept the Schools for Quality Education quote when it is received.

                  n.   Adopt the Resolution Waiver for Generally Accepted Accounting Principles as presented.

                  o.   Approve the Board Meeting dates for 2022-23 to be the 2nd Monday of each month with the exception of March 6, 2023, which will change due to spring break.

Motion by Georgia Hollis second by John Lederer to approve the consent agenda as presented.

  Yes    7                      No   0

Old Business             

6.         Information Items

a.   The Board received a Superintendent’s report from John Hamon regarding a bond update, budget closeout and negotiations.

                  New Business          

     7.          Information Items

a.    The Board received a thank you note from FCCLA, Carolyn Elias and family and Volora Hanzlicek.

                  b.    The Board received Board Committee Reports from Keystone, Economic Development, the Foundation, and the Curriculum Coordinating Council.

     8.         Discussion Items

                 a.    The Board discussed the June, 2022, updated KASB policies and forms.

                 b.    The Board discussed meal prices for 2022-23.

                 c.    The Board discussed power lifting as a school sponsored sport, league teams and baseball/softball teams in the league with Stacy Cervantez.

     9.         ACTION ITEMS

           a.    Motion by Kimberly Kirkham second by Caleb Clark to approve the science textbooks and resources purchase recommendation of a 3 year option not to exceed $33,000.00.

                  Yes      7          No       0

           b.    Motion by Aaron Sprang second by Kimberly Kirkham to approve John Hamon to be an authorized officer on the Visa Account.

                  Yes      7          No       0         

           c.    Motion by Georgia Hollis second by John Lederer to approve the Elementary PreK-5, Middle School 6-8, High School 9-12, Middle School/High School Student Activity, Faculty and Coaches Handbooks as presented.

                  Yes      7          No       0

           d.    Motion by Kimberly Kirkham second by Aaron Sprang to approve the June, 2022, updated KASB policies and forms as presented.                                                 Yes      7          No       0

           e.    Motion by Georgia Hollis second by Jesica Clark to approve the following authorized signors on the Kendall Bank accounts:

                  Elementary Activity Account:  Susan Grey, Brenda Lloyd, Brenda Henson, Cary Brosa and Yolanda Turecek.

                  High School Activity Account:  Brenda Henson, Greg Morgan, Stacy Cervantez, Yolanda Turecek.

                  Self-Funded Insurance Account:  Donny Smith, Yolanda Turecek, Cary Brosa, Wendy Gibbens and Jordan Hale.

                  District General Account:  Donny Smith, Yolanda Turecek, Cary Brosa, Wendy Gibbens and Jordan Hale.

                  District Safe Deposit Authorized Personnel:  John Hamon, Yolanda Turecek and Brenda Henson.

                  Yes      7          No       0

           f.     Motion by Aaron Sprang second by Kimberly Kirkham to approve the student meal prices with no changes.       

                  Yes      7          No       0

                 ADJOURNMENT

                 The meeting was adjourned by the President at 7:48 P.M.

U.S.D. #338 Valley Falls

Board of Education Special Meeting

July 7, 2022

6:00 P.M.

Unofficial Minutes

1. CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:00 P.M. in the library.

      Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, Jesica Clark, John Lederer, Georgia Hollis, John Hamon and Brenda Henson.  

      Absent:  Caleb Clark.

      Jesica Clark and Georgia Hollis left the meeting at 7:47 P.M.  Jesica returned at 7:48 P.M.  Georgia returned at 7:49 P.M.

          2.       ADOPTION OF AGENDA

Motion by Kimberly Kirkham second by Jesica Clark to approve the agenda as presented.

      Yes      6             No  0

      3.       REVIEW BOARD NORMS

4.       COMMENTS FROM PATRONS AND GUESTS

      None.     

      New Business

5.         Discussion Items

        The Board discussed 2022-23 goals and expectations with Dr. Britton Hart from KASB.

ADJOURNMENT

The meeting was adjourned by the President at 8:43 P.M.