MAY BOARD OF EDUCATION MINUTES

U.S.D. #338 Valley Falls

Board of Education Meeting

May 10, 2021

6:00 P.M.

 Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:04 P.M. in the east gym.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. 

                  Absent:  LaVerne Clark.

                  The meeting was called to order and then recessed for 15 minutes in order for the Board Members to attend the Retirement Reception.  The meeting resumed at 6:16 P.M.

 

2.          AWARD CEREMONY

 

                  a.  Retirements

                  b.  1 Year Recognition

                  c.  5 Year Pin Recognitions

                  d.  KSDE District Awards

                

3.          ADOPTION OF AGENDA

Motion by Thomas Welsh second by Sharon Sweeney to approve the agenda as amended.

                          Yes      6                No       0

 

4.         REVIEW BOARD NORMS

 

5.         REVIEW BOARD GOALS

 

6.         COMMENTS FROM PATRONS AND GUESTS

            Seth Cooper spoke regarding the track team.

    

7.        CONSENT AGENDA

a.       Approve Minutes of Previous Meetings.

b.      Approve Treasurer’s Report and Approval of Warrants.

c.       Receive Keystone Board Meeting Report.

d.      Receive Recreation Commission Minutes-no Minutes to report.

e.       Approve resignations as follows:  Lucas Schroeder as High School Science Teacher; Bryan Hirsch as the 2021 Summer Weights Coach; and Shaleya Nelson as the 5th Grade Elementary Teacher.

f.       Approve hiring as follows:  Cody Magee as the 2021 Summer Weights Coach; Suzanne Stout as the Instructional Specialist; Tyler Lockhart as part-time (summer only) custodian; Braylan Heineken as Summer School Para; and Tobi Adcock as Teacher Aide for the 2021-22 school year.

g.      The Board received a written report in the Board packet from Susan Grey and Greg Morgan.

 

Motion by Georgia Hollis second by Thomas Welsh to approve the consent agenda as amended.

Yes    6          No   0

 

Old Business

                                                                   

8.         Information Items

 

a.  The Board received a Parents as Teachers report from Cammie Braden and Chelsey Coppinger.     

b.   The Board did not receive any written communications.

c.   The Board received a Superintendent report regarding roof bids, ESSER funds spending for additional student counseling and focus on instruction; a health insurance update; Plan B for math and science courses; and Board elections.

 

9.       Discussion Items

 

          a.  The Board discussed next year COVID protocols.

                  i.  KDHE and Jefferson County Health Current Recommendations.

                  ii.  Present Survey Information

                              1.  Parent/Guardian Survey Results as of 5.5.21

                              2.  Staff Survey Results as of 5.5.21

          b.  The Board discussed the Program of Studies.

          c.  The Board discussed the Student Activity Handbook, the High School Student Handbook, the Middle School Student Handbook, the PreK-5 Student Handbook and the Faculty Handbook.

          d.  The Board discussed realigning Sub Committees for next year.

          e.  The Board did not discuss the future possibility of a Career and Tech Campus.

 

10.       ACTION ITEMS

 

a.   Motion by Sharon Sweeney second by Aaron Sprang to update the District COVID protocols as amended.

      Yes      6          No       0

 

b.   Motion by Georgia Hollis second by Sharon Sweeney to approve the mowing bid from Bryan Williams.

                        Yes      6          No       0

 

c.  Motion by Sharon Sweeney second by Thomas Welsh to accept the American Frontier Farm Credit Grant in the amount of $2000.00.

      Yes      6          No       0   

 

d.  Motion by Thomas Welsh second by Aaron Sprang to approve the Parents as Teachers contract as presented in the amount of $6000.00.

      Yes      6          No       0

 

e.  Motion by Thomas Welsh second by Kimberly Kirkham to accept Option 2 with regards to the Symmetry Gas Bill, as presented.

      Yes      6          No       0

 

f.    Motion by Georgia Hollis second by Sharon Sweeney to approve Piper Sandler as the consultant for the refinancing of the district bonds.

      Yes      6          No       0

 

g.  Motion by Sharon Sweeney second by Thomas Welsh to approve to request $31,234.60 in ESSER II reimbursements.

      Yes      6          No       0

 

h.   Motion by Thomas Welsh second by Kimberly Kirkham to allow FCCLA to attend the National Leadership Conference and Awards in Nashville, TN as presented.  Each student attending the Conference must have a COVID-19 shot or be tested for COVID-19 prior to leaving for the Conference. 

      Yes      6          No       0

 

i.    Motion by Kimberly Kirkham second by Aaron Sprang to accept the bus barn approach bid from Fuemmeler Flatwork as presented.

      Yes      6          No       0

 

j.    Motion by Sharon Sweeney second by Kimberly Kirkham to hire 4 students (high school or graduating seniors) for summer custodian help at 32 hours per week.

      Yes      6          No       0

 

k.   Motion by Kimberly Kirkham second by Sharon Sweeney to approve the purchase of motorization of the east bank of the east gym bleachers by Heartland Seating in the amount of $17,495.00.

      Yes      6          No       0

 

l.    Motion by Kimberly Kirkham second by Thomas Welsh to go into executive session beginning at 7:45 P.M. to discuss matters of negotiation items pursuant to the exception relating to negotiations under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 7:51 P.M. 

                        Yes      6          No      0

 

                        The Board meeting returned to open session at 7:54 P.M.

 

                  i.  Motion by Kimberly Kirkham second by Aaron Sprang to approve to pay $28.00 per hour to summer school certified staff for the FY21 only.

                      Yes  6          No       0

 

m.              Motion by Kimberly Kirkham second by Sharon Sweeney to go into executive session beginning at 7:55 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for the FY21 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 8:05 P.M.  The Board Members went to the library and were back in the gym at 8:03 P.M. 

                        Yes      6          No      0

 

                        The Board meeting returned to open session at 8:03 P.M.

 

      i.          Motion by Kimberly Kirkham second by Sharon Sweeney to approve to hire Luke Burns as the High School Baseball Coach in the amount of $2300.00; Bryan Hirsch as Assistant Baseball Coach in the amount of $1800.00; and Wyatt Hofstra as Assistant Baseball Coach in the amount of $1000.00.

                  Yes      6          No       0

 

n.   Motion by Kimberly Kirkham second by Sharon Sweeney to go into executive session beginning at 8:10 P.M. to discuss the possible purchase of real estate under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 8:45 P.M.  The Board extended the executive session until 9:00 P.M.  The Board extended the executive session until 9:05 P.M.  The Board extended the executive session until 9:10 P.M.  The Board Members went to the library and were back in the gym at 9:12 P.M.

                        Yes      6          No      0

 

                        The Board meeting returned to open session at 9:12 P.M.

 

o.   Motion by Aaron Sprang second by Sharon Sweeney to set a Special Board Meeting for an Executive Session on May 17, 2021, at 7:00 P.M. in the library.

      Yes      6          No       0

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 9:12 P.M.

U.S.D. #338 Valley Falls

Board of Education Special Meeting

May 17, 2021

7:00 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 7:00 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. 

                

2.          ADOPTION OF AGENDA

Motion by Kimberly Kirkham second by Sharon Sweeney to approve the agenda as presented.

                          Yes      7                No       0

 

3.         REVIEW BOARD NORMS

 

4.         REVIEW BOARD GOALS

 

5.         COMMENTS FROM PATRONS AND GUESTS

                 

6.        CONSENT AGENDA

a.       Approve resignations as follows:  Suzanne Stout and High School Math Teacher, Sophomore Class Sponsor and High School Lunch Duty.

b.      Approve hiring as follows:  Megan Turner as Co-Head Middle School Cheer and Jackie DeLong as Co-Head Middle School Cheer.

 

Motion by Sharon Sweeney second by Aaron Sprang to approve the consent agenda as presented.

Yes    7          No   0

                                                                   

7.       ACTION ITEMS

 

a.   Motion by Sharon Sweeney second by Kimberly Kirkham to approve to rescind Action Item 10mi. from the 5/10/21 Board of Education Meeting and approve to hire Luke Burns as the High School Baseball Coach in the amount of $2250.00; Bryan Hirsch as Assistant Baseball Coach in the amount of $1750.00; and Wyatt Hofstra as Assistant Baseball Coach in the amount of $900.00.

                        Yes      7          No       0

 

b.   Motion by Kimberly Kirkham second by Thomas Welsh to go into executive session beginning at 7:05 P.M. to discuss the possible purchase of real estate under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 8:00 P.M.  The Board extended the executive session until 8:15 P.M.  The Board extended the executive session until 8:20 P.M.  The Board extended the executive session until 8:26 P.M.  The Board extended the executive session until 8:30 P.M.  Dr. Hanzlicek, Ms. Grey, Mr. Morgan and Dustin Avy from Piper Sandler were invited into the Executive Session.  Mr. Morgan did not attend the Executive Session.

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 8:31 P.M.

 

      i.  No action was taken out of executive session.

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 8:31 P.M.

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