FEBRUARY BOARD OF EDUCATION MINUTES

U.S.D. #338 Valley Falls

Board of Education Meeting

February 8, 2021

6:30 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson.   

                

2.          ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Thomas Welsh to approve the agenda as amended.

                          Yes      7                No       0

 

3.         REVIEW BOARD NORMS

 

4.         REVIEW BOARD GOALS

 

5.         COMMENTS FROM PATRONS AND GUESTS

           

            Heather Allen and Kendra Norris spoke regarding After Prom.  Matt Turecek, Denver Bonnel, Nathan Heinen, Tom Funk and Jim Phillips introduced themselves and some spoke representing the Valley Falls FFA Alumni Club regarding the FFA program.

 

6.        CONSENT AGENDA

a.       Approve Minutes of Previous Meetings.

b.      Approve Treasurer’s Report and Approval of Warrants.

c.       Receive Keystone Board Meeting Report.

d.      Receive Site Council Minutes.

e.       Receive Recreation Commission Minutes.

f.       Receive Health and Wellness Minutes.

g.      Approve resignations as follows:  Stacy Cervantez as the 2021-22 High School PDC Chair; Cameron Hall as the 2021-22 High School Social Studies Teacher and Head Baseball Coach; and Kenneth Maxwell as Custodian. 

h.      Approve hiring as follows:  Stacy Cervantez as the 2021-22 High School Athletic Director.

i.        The Board received a written report in the Board packet from Susan Grey and Greg Morgan. 

 

Motion by Aaron Sprang second by Sharon Sweeney to approve the consent agenda as amended.

Yes      7                     No   0

 

Old Business

                                                                   

7.         Information Items

 

a.  The Board received good news from Margo Ellerman and Heidi Gibbens about the middle school and FCCLA.        

b.   The Board did not receive any written communications.

c.   The Board received a Superintendent report regarding the State COVID updates; funding for summer school and ESSER funds; accreditation             model and district process; the policy of calendar adoption, and the draft schedule process including pathway courses in the future.

 

8.       Discussion Items

 

          a.  The Board discussed the Health and Wellness Committee Policy and Goals.

          b.  The Board discussed the calendar events for spring, such as:  the elementary working document; Winter Royalty and Prom; and possible rapid tests for entry into Prom.

          c.  The Board discussed placement of the Ag Program and the Art Program for next year.  The Board Members took a tour of the yellow metal building and the middle school/high school resource room.

          d.  The Board discussed finances as follows:

                  i.  Budget and current expenditures and projections for fiscal year 2021.

                  1.  A SPARKS funding update.

                  2.  Discussion on ESSER funds.

                  3.  Summer School.

                  4.  5 year Capital Improvement Plan.

                  5.  Ag/Art Program costs.

                  6.  Virtual Program for fiscal year 2022.

          e.  The Board discussed Policy DJFA and aggregate wording such as multiple agreements exceeding a total of $10,000.00 per vendor.

 

9.       ACTION ITEMS

 

a.   Motion by Sharon Sweeney second by Kimberly Kirkham to approve to provide $1000.00 to the middle school petty cash account to support district activities.

                        Yes      7          No       0

 

b.  Motion by Sharon Sweeney second by Aaron Sprang to approve to remove Thomas Welsh and add Donny Smith to the District General Account and the Self-Funded Insurance Account as a signor.

      Yes      7          No       0

 

c.  Motion by Thomas Welsh second by Sharon Sweeney to approve the KASB Policy updates as presented.

      Yes      7          No       0

 

d.   Motion by Georgia Hollis second by Kimberly Kirkham to approve to adjust the adult meal prices to increase lunch to $4.35 and breakfast to $2.50 retroactive to January 7, 2021.

      Yes      7          No       0

 

e.   Motion by Sharon Sweeney second by Aaron Sprang to approve the Valley Falls Athletic Association Agreement for Baseball and Softball Fields in the amount of $3000.00.

      Yes      5          No       0          (Donny Smith and Thomas Welsh stepped out of the meeting at 9:45PM and returned at 9:46PM).

 

f.    Motion by Kimberly Kirkham second by Sharon Sweeney to go into executive session beginning at 9:56 P.M. to discuss matters related to actions adversely or favorably affecting a student pursuant to KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 10:04 P.M.  Susan Grey and Dr. Volora Hanzlicek were included in the executive session. 

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 10:05 P.M.

 

g.   Motion by Kimberly Kirkham second by Sharon Sweeney to go into executive session beginning at 10:06 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for the FY21 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 10:25 P.M.  The Board extended the executive session until 10:30 P.M.  The Board extended the executive session until 10:42 P.M.    The Board extended the executive session until 10:45 P.M.  Dr. Volora Hanzlicek was included in the executive session for Part 1 and 2.  She left the session at 10:32 P.M.

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 10:46 P.M.

 

  i.  Motion by Sharon Sweeney second by Georgia Hollis to approve to split the Assistant High School Baseball Coach                                           position between Frank Magee and Wyatt Hofstra for 2020-21.

                                        Yes     4       No       3   (Donny Smith and Thomas Welsh voted no.  LaVerne Clark abstained from the vote.)

 

                                  ii.   Motion by Sharon Sweeney second by Aaron Sprang to approve to extend the Principals’ contracts through the 2022-23 school year.

                                        Yes  6          No       1   (LaVerne Clark abstained from the vote.)

           

                                 iii.   Motion by Sharon Sweeney second by Georgia Hollis to approve to extend the Superintendent’s contract though 2022-23                                 or June 30, 2023.

                                         Yes 6         No       1   (LaVerne Clark abstained from the vote.)

 

h.   Motion by Kimberly Kirkham second by Sharon Sweeney to go into executive session beginning at 10:50 P.M. to discuss matters of negotiations items for the fiscal year 2022 pursuant to the exception relating to negotiations under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 10:56 P.M.  The Board extended the executive session until 11:01 P.M.  Dr. Volora Hanzlicek was included in the executive session.

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 11:01 P.M.

 

i.    ADJOURNMENT

 

                    The meeting was adjourned by the President at 11:02 P.M.

U.S.D. #338 Valley Falls

Special Board of Education Meeting

February 10, 2021

6:30 P.M.

 

Unofficial Minutes

 

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:31 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. 

                

     2.          ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Aaron Sprang to approve the agenda as presented.

                          Yes      7                No       0

 

      3.         REVIEW BOARD NORMS

 

      4.         REVIEW BOARD GOALS

 

5.         COMMENTS FROM PATRONS AND GUESTS

           

Seth Cooper spoke regarding the continuation of live streaming Board of Education meetings.  Braylan Heineken spoke regarding selecting a date for Prom.

 

6.        ACTION ITEMS

 

a.   Motion by Sharon Sweeney second by LaVerne Clark to approve the transportation request and allow After Prom to use two buses to transport   students for After Prom to Meriden.

      Yes      7          No       0

 

b.   Motion by Sharon Sweeney second by LaVerne Clark to approve the spending of ESSER funds in the amount of $45,750.56 to go back to Capital Outlay as a reimbursement.

                        Yes      7          No       0

 

c.  The item was tabled regarding the possibility of the District providing summer school in 2021 until after parent-teacher conferences.       

 

d.   Motion by LaVerne Clark second by Thomas Welsh to approve Option 2 as presented.

      Yes      7          No       0

 

e.   Motion by Sharon Sweeney second by Aaron Sprang to approve the Greenbush virtual partnership program for $3500.00 per student and for the District to use its own Chromebooks.

      Yes      7          No       0

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 7:17 P.M.

U.S.D. #338 Valley Falls

Special Board of Education Meeting

February 10, 2021

7:27 P.M.

 

Unofficial Minutes

 Meeting Waiver

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 7:27 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson.   

                

2.          ADOPTION OF AGENDA

Motion by LaVerne Clark second by Aaron Sprang to approve the agenda as presented.

                          Yes      7                No       0

 

3.         REVIEW BOARD NORMS

 

4.         REVIEW BOARD GOALS

 

5.         COMMENTS FROM PATRONS AND GUESTS

           

            Dayna Lloyd spoke regarding information provided by Betsy Doughramaji. Braylan Heineken, RheaAnn Parker, Reagan Sample, Kenzie Nellis, Carson Clark, Caymun Farrell spoke regarding the date of prom and conflicts with changing the date.

 

6.        ACTION ITEMS

 

a.   Motion by LaVerne Clark second by Sharon Sweeney to approve to hold Prom on April 24, 2021.

                        Yes      7          No       0

 

b.  Motion by Kimberly Kirkham second by LaVerne Clark to go into executive session beginning at 7:33 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for the FY21 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 7:40 P.M.  The Board extended the executive session until 7:43 P.M.  Dr. Volora Hanzlicek was included in the executive session. 

                        Yes      7          No      0

 

                        The Board meeting returned to open session at 7:45 P.M.

 

      ADJOURNMENT

 

                        The meeting was adjourned by the President at 7:45 P.M.

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