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FEBRUARY BOARD OF EDUCATION MINUTES
U.S.D. #338 Valley Falls
Board of Education Meeting
February 13, 2023
6:30 P.M.
Minutes
CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the music room.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, Jesse Nickelson, Georgia Hollis, John Hamon and Brenda Henson.
2. ADOPTION OF AGENDA
Motion by Georgia Hollis second by Kimberly Kirkham to approve the agenda as amended.
Yes 7 No 0
3. REVIEW BOARD NORMS
4. COMMENTS FROM PATRONS AND GUESTS
Taygen Pannell spoke regarding the 8th grade class Worlds of Fun trip on May 12th.
5. CONSENT AGENDA
Approve Minutes of Previous Meetings.
Approve Treasurer’s Report and Approval of Warrants.
Receive Keystone Board Meeting Report.
Receive Site Council Minutes.
Receive CCC Minutes-no meeting.
Receive Recreation Commission Minutes.
Approve resignations as follows: Deb Case as 4th Grade Teacher and Jackie DeLong and Megan Turner as Middle School Cheer Sponsors.
Approve hiring as follows: Maddox Gomez as District Office Administrative Assistant.
The Board received a written report in the Board packet from Susan Grey and Greg Morgan.
Motion by Aaron Sprang second by Jesica Clark to approve the consent agenda as amended.
Yes 7 No 0
6. a. The Board received no written communications.
b. The Board received a Superintendent report regarding a bond update, the KESA OVT report, and the District Website and Social Media Survey.
7. Discussion Items
a. Cheryl Brosa spoke regarding district goals such as maintaining aligned district curriculum and enhanced effective instructional strategies and social/emotional/physical support.
b. The Board discussed the donation of the field turf from VFAA.
c. The Board discussed the digital district wide sign southwest of the high school.
8. ACTION ITEMS
a. Motion by Georgia Hollis second by Aaron Sprang to approve to accept the donation of the Class of 2016 funds in the amount of $606.79 to be put toward outstanding lunch balances.
Yes 7 No 0
b. Motion by Kimberly Kirkham second by Jesica Clark to approve the VFAA Field Agreement as presented.
Yes 6 No 0 (Donny Smith left the meeting 7:57 P.M. and returned at 7:58 P.M.)
c. Motion by Jesica Clark second by Caleb Clark to approve the 3rd Grade Omaha Zoo Trip.
Yes 7 No 0
d. Motion by Jesica Clark second by Jesse Nickelson to approve the 8th Grade Worlds of Fun Trip on May 12th.
Yes 7 No 0
e. Motion by Kimberly Kirkham second by Jesica Clark to approve to advertise for the summer groundskeeping (mowing).
Yes 7 No 0
f. Motion by Kimberly Kirkham second by Aaron Sprang to approve the quote from Von Lintel not to exceed $70,000.00 to repair and refinish the west and east gym.
Yes 7 No 0
g. Motion by Jesica Clark second by Kimberly Kirkham to approve the Draft 4 version of the 2023-2024 school calendar.
Yes 7 No 0
h. Motion by Georgia Hollis second by Jesica Clark to go into executive session beginning at 8:28 P.M. to discuss matters of non-elected personnel that relates to performance and contracts pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:45 P.M. The Board extended the executive session until 8:55 P.M. The Board extended the executive session until 9:00 P.M. The Board extended the executive session until 9:05 P.M. The Board extended the executive session until 9:10 P.M. The Board extended the executive session until 9:15 P.M. The Board extended the executive session until 9:20 P.M.
Yes 7 No 0
The Board meeting returned to open session at 9:21 P.M.
i. Motion by Aaron Sprang second by Kimberly Kirkham to extend the principals’ contracts for one year for the 2024-25 school year.
Yes 7 No 0
i. Motion by Georgia Hollis second by Jesica Clark to go into executive session beginning at 9:22 P.M. to discuss matters of non-elected personnel that relates to contracts pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 9:35 P.M. John Hamon, Greg Morgan and Susan Grey were asked to be present for the session. The Board extended the executive session until 9:40 P.M. The Board extended the executive session until 9:45 P.M. The Board extended the executive session until 9:50 P.M. The Board extended the executive session until 9:55 P.M. The Board extended the executive session until 10:00 P.M. The Board extended the executive session until 10:05 P.M. The Board extended the executive session until 10:15 P.M.
Yes 7 No 0
The Board meeting returned to open session at 10:16 P.M.
ADJOURNMENT
The meeting was adjourned by the President at 10:16 P.M.
U.S.D. #338 Valley Falls
Board of Education Special Meeting
February 27, 2022
6:00 P.M.
Unofficial Minutes
1. CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:00 P.M. in the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis and Brenda Henson.
2. ADOPTION OF AGENDA
Motion by Georgia Hollis second by Jesica Clark to approve the agenda as presented.
Yes 7 No 0
3. REVIEW BOARD NORMS
4. COMMENTS FROM PATRONS AND GUESTS
None.
New Business
ACTION ITEMS
5. Motion by Kimberly Kirkham second by Aaron Sprang to hire John Hamon as the Superintendent of USD 338 Valley Falls beginning July 1, 2022. The contract will be for the 2022-23 and 2023-24 fiscal years.
Yes 7 No 0
6. Motion by Jesica Clark second by Kimberly Kirkham to authorize the Board President to approve the Superintendent’s contract as presented for the 2022-23 and 2023-24 fiscal years.
Yes 7 No 0
ADJOURNMENT
The meeting was adjourned by the President at 6:02 P.M.
U.S.D. #338 Valley Falls
Board of Education Special Meeting
February 26, 2022
6:00 P.M.
Unofficial Minutes
1. CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:05 P.M. in the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis and Brenda Henson. John and Caleb were present via a cell phone conference.
2. ADOPTION OF AGENDA
Motion by Kimberly Kirkham second by Jesica Clark to approve the agenda as presented.
Yes 7 No 0
3. REVIEW BOARD NORMS
4. COMMENTS FROM PATRONS AND GUESTS
None.
New Business
ACTION ITEMS
5. Motion by Georgia Hollis second by Jesica Clark to go into executive session beginning at 6:09 P.M. to discuss matters of non-elected personnel that relates to a new superintendent candidate interview pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 6:30 P.M. Brenda Henson left at 6:25 P.M. The Board extended the executive session until 6:40 P.M.
Yes 7 No 0
The Board meeting returned to open session at 6:41 P.M.
ADJOURNMENT
The meeting was adjourned by the President at 6:41 P.M.
U.S.D. #338 Valley Falls
Board of Education Special Meeting
February 25, 2022
5:30 P.M.
Unofficial Minutes
1. CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 5:30 P.M. in the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, Susan Grey, Greg Morgan, John Hamon and Brenda Henson.
2. ADOPTION OF AGENDA
Motion by Kimberly Kirkham second by Jesica Clark to approve the agenda as presented.
Yes 7 No 0
3. REVIEW BOARD NORMS
4. COMMENTS FROM PATRONS AND GUESTS
None.
Old Business
ACTION ITEMS
5. Motion by Georgia Hollis second by Kimberly Kirkham to go into executive session beginning at 6:00 P.M. to discuss matters of non-elected personnel that relates to a new superintendent candidate interview pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 7:30 P.M. John Hamon was present in the executive session. Susan Grey, Greg Morgan and Brenda Henson left the meeting at 6:00 P.M. The Board extended the executive session until 7:45 P.M. The Board extended the executive session until 7:55 P.M. The Board extended the executive session until 8:05 P.M. John Hamon left the meeting at 8:05 P.M. The Board extended the executive session until 8:25 P.M. The Board extended the executive session until 8:45 P.M. The Board extended the executive session until 9:00 P.M. The Board extended the executive session until 9:15 P.M. The Board extended the executive session until 9:30 P.M. The Board extended the executive session until 9:45 P.M.
Yes 7 No 0
The Board meeting returned to open session at 9:45 P.M.
ADJOURNMENT
The meeting was adjourned by the President at 9:54 P.M.
U.S.D. #338 Valley Falls
Board of Education Special Meeting
February 24, 2022
5:30 P.M.
Unofficial Minutes
1. CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 5:32 P.M. in the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, Susan Grey, Greg Morgan, Shane Clark and Brenda Henson.
2. ADOPTION OF AGENDA
Motion by Aaron Sprang second by Kimberly Kirkham to approve the agenda as presented.
Yes 7 No 0
3. REVIEW BOARD NORMS
4. COMMENTS FROM PATRONS AND GUESTS
None.
Old Business
ACTION ITEMS
5. Motion by Georgia Hollis second by Jesica Clark to go into executive session beginning at 6:00 P.M. to discuss matters of non-elected personnel that relates to a new superintendent candidate interview pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 7:30 P.M. Shane Clark was present in the executive session. Susan Grey, Greg Morgan and Mr. Clark’s wife left the meeting at 5:59 P.M. Brenda Henson left the meeting at 6:00 P.M. Shane Clark left the meeting at 7:30 P.M. The Board extended the executive session until 7:45 P.M. The Board extended the executive session until 7:50 P.M. The Board extended the executive session until 7:55 P.M.
Yes 7 No 0
The Board meeting returned to open session at 7:55 P.M.
ADJOURNMENT
The meeting was adjourned by the President at 7:55 P.M.
U.S.D. #338 Valley Falls
Board of Education Special Meeting
February 23, 2022
5:30 P.M.
Unofficial Minutes
1. CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 5:30 P.M. in the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, Susan Grey, Greg Morgan, Rebecca Kramer and Brenda Henson.
2. ADOPTION OF AGENDA
Motion by Georgia Hollis second by Aaron Sprang to approve the agenda as presented.
Yes 7 No 0
3. REVIEW BOARD NORMS
4. COMMENTS FROM PATRONS AND GUESTS
None.
Old Business
ACTION ITEMS
5. Motion by Georgia Hollis second by Aaron Sprang to go into executive session beginning at 6:02 P.M. to discuss matters of non-elected personnel that relates to a new superintendent candidate interview pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 7:02 P.M. The Board extended the executive session until 7:15 P.M. The Board extended the executive session until 7:30 P.M. The Board extended the executive session until 7:40 P.M. The Board extended the executive session until 8:00 P.M. The Board extended the executive session until 8:05 P.M. Susan Grey and Greg Morgan left the meeting at 6:00 P.M. Brenda Henson left the meeting at 6:02 P.M. Rebecca Kramer was asked to stay for the Executive Session. Rebecca left the meeting at 7:45 P.M.
Yes 7 No 0
The Board meeting returned to open session at 8:10 P.M.
ADJOURNMENT
The meeting was adjourned by the President at 8:10 P.M.
U.S.D. #338 Valley Falls
Board of Education Special Meeting
February 16, 2022
6:00 P.M.
Unofficial Minutes
1. CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:00 P.M. in the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, and Brenda Henson.
2. ADOPTION OF AGENDA
Motion by Georgia Hollis second by Aaron Sprang to approve the agenda as presented.
Yes 7 No 0
3. REVIEW BOARD NORMS
4. COMMENTS FROM PATRONS AND GUESTS
None.
Old Business
ACTION ITEMS
5. Motion by Georgia Hollis second by Kimberly Kirkham to go into executive session beginning at 6:01 P.M. to discuss matters of non-elected personnel that relates to new superintendent candidates for the FY22 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 7:00 P.M. The Board extended the executive session until 7:30 P.M. Dr. Britten Hart and Brenda Henson were in attendance at this time. Brenda Henson left at 7:06 P.M. The Board extended the executive session until 8:00 P.M. The Board extended the executive session until 8:15 P.M. Dr. Hart left the meeting at 8:05 P.M. The Board extended the executive session until 8:30 P.M.
Yes 7 No 0
The Board meeting returned to open session at 8:30 P.M.
ADJOURNMENT
The meeting was adjourned by the President at 8:40 P.M.
U.S.D. #338 Valley Falls
Board of Education Meeting
February 14, 2022
6:30 P.M.
Unofficial Minutes
1. CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson.
2. ADOPTION OF AGENDA
Motion by Caleb Clark second by Jesica Clark to approve the agenda as amended.
Yes 7 No 0
3. REVIEW BOARD NORMS
4. COMMENTS FROM PATRONS AND GUESTS
Seth Cooper spoke regarding track.
5. CONSENT AGENDA
a. Approve Minutes of Previous Meetings with the correction of John Lederer being appointed as the Economic Development Committee Board Representative instead of Kimberly Kirkham in the January 10, 2022, Minutes.
b. Approve Treasurer’s Report and Approval of Warrants.
c. Receive Keystone Board Meeting Report.
d. Receive CCC Minutes.
e. Receive Recreation Commission Minutes.
f. Approve resignation as follows: Nate Steinlage as High School Math Teacher.
g. Approve hiring as follows: None.
h. The Board received a written report in the Board packet from Susan Grey and Greg Morgan.
Motion by Georgia Hollis second by Kimberly Kirkham to approve the consent agenda as presented.
Yes 7 No 0
Old Business
6. Information Items
a. The Board received a presentation from the 5th Grade Class regarding the selection of a state fruit.
b. The Board received a Superintendent report regarding a bond update, the track, remote hours vs. snow days, a legislative update and capital outlay projected expenditures.
New Business
7. Information Items
a. The Board did not receive any written communications.
8. Discussion Items
a. The Board discussed the Mission Statement and norms.
b. The Board discussed the Strategic Plan.
c. The Board discussed the 2022-2023 School Year Calendar.
9. ACTION ITEMS
a. No action was taken with regard to the District Busing Policy.
b. No action was taken with regard to the access road between Fisher and Willow Streets.
c. Motion by Aaron Sprang second by Kimberly Kirkham to approve to solicite bids for a new or used van.
Yes 7 No 0
d. Motion by Kimberly Kirkham second by Aaron Sprang to approve the VFAA Field Agreement as presented.
Yes 6 No 0
(Donny Smith left the meeting at 7:54 P.M. and returned at 7:57 P.M.)
e. Motion by Aaron Sprang second by Jesica Clark to approve the 3rd Grade Class going to the Omaha Zoo.
Yes 7 No 0
f. Motion by Kimberly Kirkham second by Jesica Clark to approve the 8th Grade Class going to Worlds of Fun and for the use of a school bus and a day out of school.
Yes 7 No 0
g. Motion by Aaron Sprang second by Caleb Clark to approve the Addendum to the Middle School Discipline Policy as presented.
Yes 7 No 0
h. Motion by Kimberly Kirkham second by Georgia Hollis to approve to advertise for bids for summer grounds keeping (mowing).
Yes 7 No 0
i. Motion by Georgia Hollis second by Aaron Sprang to approve the KASB Policy Updates as presented.
Yes 7 No 0
j. Motion by Donny Smith second by Jesica Clark to approve that if a student has met all conditions to attend school per district policy, they may remove his/her mask while on the field of play or involved in strenuous activity. When the student is off the field of play, the student must re-apply their mask.
Yes 7 No 0
k. Motion by Georgia Hollis second by Jesica Clark to change the District Fever Policy that a student must remain free of fever for 24 hours prior to returning to school for consistency between protocols.
Yes 7 No 0
l. No action was taken with regard to the pole vault.
m. Motion by Georgia Hollis second by Aaron Sprang to approve the fire alarm project as presented.
Yes 7 No 0
n. Motion by Aaron Sprang second by Kimberly Kirkham to approve the purchase of teacher laptops with the use of REAP and capital outlay funds as presented.
Yes 7 No 0
o. Motion by Jesica Clark second by Kimberly Kirkham to reinstate the try-out or cut policy for the spirit squad. If an injured student has been on the spirit squad for two years, they are considered a veteran member of the squad and can forego tryouts if the injury doesn’t allow them to try out.
Yes 6 No 1 (Aaron Sprang)
(Aaron Sprang left at 9:25 P.M. and returned at 9:27 P.M.)
p. Motion by Georgia Hollis second by Jesica Clark to go into executive session beginning at 9:35 P.M. to discuss matters of non-elected personnel that relates to performance and contracts to discuss the future potential superintendent contract pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 9:50 P.M. Dr. Hanzlicek was not present.
Yes 7 No 0
The Board meeting returned to open session at 9:50 P.M.
q. Motion by Georgia Hollis second by Kimberly Kirkham to go into executive session beginning at 9:52 P.M. to discuss matters relating to a student and remote hours pursuant to the exception relating to matters relating to a student under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 9:56 P.M. Dr. Hanzlicek was present in the Executive Session.
Yes 7 No 0
The Board meeting returned to open session at 9:57 P.M.
i. Motion by Aaron Sprang second by Kimberly Kirkham to approve to waive remote hours for the students listed in the Executive Session for January.
Yes 7 No 0
ADJOURNMENT
The meeting was adjourned by the President at 9:58 P.M.
U.S.D. #338 Valley Falls
Board of Education Special Meeting
February 3, 2022
6:30 P.M.
Unofficial Minutes
1. CALL MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.
Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, Georgia Hollis and Brenda Henson. Kim left at 8:17 P.M.
Absent: John Lederer.
2. ADOPTION OF AGENDA
Motion by Kimberly Kirkham second by Jesica Clark to approve the agenda as presented.
Yes 6 No 0
3. REVIEW BOARD NORMS
4. COMMENTS FROM PATRONS AND GUESTS
Nancy Gatzemeyer spoke regarding sports banners.
New Business
Discussion
5. Dr. Britton Hart, KASB, and the Board discussed the Superintendent Search Characteristic Forum results and future scheduling for Superintendent Search events.
ADJOURNMENT
The meeting was adjourned by the President at 8:20 P.M.