APRIL BOARD OF EDUCATION MINUTES

Previous Meetings

U.S.D. #338 Valley Falls

Board of Education Meeting

April 10, 2023

6:30 P.M.

Minutes

CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, Georgia Hollis, John Hamon and Brenda Henson.

Absent: Jesse Nickelson.

2. ADOPTION OF AGENDA

Motion by Georgia Hollis second by Jesica Clark to approve the agenda as amended.

Yes 6 No 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

None.

5. CONSENT AGENDA

Approve Minutes of Previous Meetings.
Approve Treasurer’s Report and Approval of Warrants.
Receive Keystone Board Meeting Report.
Receive Recreation Commission Minutes.
Receive Site Council Minutes-no meeting took place.
Receive CCC Minutes-no meeting took place.
Receive Health/Wellness Committee Minutes.
Approve resignations as follows: Mary Constant-Douthit as K-12 Art Teacher; Ara Carbonneau as High School Social Studies Teacher; Megan Turner as High School Cheerleading Sponsor; Amanda Voss, Elementary Teacher Aide; and Courtney Diaz, Middle School Science.
Approve hiring as follows: Patty Bendure, Julie Craft, Tina Roberts, Carly Henson and Ashley GrandPre as Summer Custodial Staff.
The Board received a written report in the Board packet from Susan Grey and Greg Morgan.

Motion by Georgia Hollis second by Jesica Clark to approve the consent agenda as presented.

Yes 6 No 0

Old Business

6. Information Items

a. The Board received a Superintendent report regarding:

i. A bond update regarding the track, the greenhouse, the Pre-K, the multi-purpose room; and a budget vs. actual snapshot.

ii. A district goals update regarding development and maintenance of a capital outlay plan; open and increase enrollment; and seeking ways to improve the financial position of the district.

iii. A five-year capital outlay plan.

iv. Reality U and current job openings.

New Business

7. Information Items

a. Written Communications-None.

8. Discussion Items

a. Scheduling of classes for next school year and SPARKS time.

9. ACTION ITEMS

a. Motion by Georgia Hollis second by Kimberly Kirkham to approve to appoint Maddox Gomez as the District Treasurer.

Yes 6 No 0

b. Motion by Aaron Sprang second by Kimberly Kirkham to approve to appoint Maddox Gomez to the Elementary Activity Account, the High School Activity Account, the Self-Funded Health Insurance Account, the District General Account and the Safe Deposit Box as authorized personnel.

Yes 6 No 0

c. Motion by Aaron Sprang second by Jesica Clark to approve May 10th as the last day of school for seniors.

Yes 6 No 0

d. Motion by Aaron Sprang second by Georgia Hollis to approve to provide transportation for the high school band trip to Worlds of Fun and allow students to travel out of state.

Yes 6 No 0

e. Motion by Georgia Hollis second by Jesica Clark to approve to republish the budget and to set the hearing date of May 8, 2023, at 6:30 P.M.

Yes 6 No 0

f. Motion by Georgia Hollis second by Kimberly Kirkham to conduct summer school in 2023.

Yes 6 No 0

g. Motion by Jesica Clark second by Georgia Hollis to approve the KASB 2023-2024 Membership Option 1 and the Legal Assistance Contract.

Yes 6 No 0

h. No action was taken regarding hiring a District Auditor.

i. Motion by Jesica Clark second by Aaron Sprang to approve the 2023-2024 Jefferson County Health Department Nurse Services.

Yes 6 No 0

j. Motion by Georgia Hollis second by Jesica Clark to go into executive session beginning at 7:56 P.M. to discuss matters of negotiations and contracts for the 2023-2024 school year pursuant to the exception relating to negotiations under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:06 P.M. The Board extended the executive session until 8:16 P.M. The Board extended the executive session until 8:21 P.M. The Board extended the executive session until 8:26 P.M.

Yes 6 No 0

The Board meeting returned to open session at 8:27 P.M.

ADJOURNMENT

The meeting was adjourned by the President at 8:27 P.M.

U.S.D. #338 Valley Falls

Board of Education Meeting

April 11, 2022

6:30 P.M.

Unofficial Minutes

1. CALL MEETING TO ORDER

The meeting was called to order by Vice-President, Georgia Hollis, at 6:31 P.M. in the library.

Present: Aaron Sprang, Kimberly Kirkham, Jesica Clark, John Lederer, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson.

Absent: Donny Smith and Caleb Clark.

2. ADOPTION OF AGENDA

Motion by Kimberly Kirkham second by Jesica Clark to approve the agenda as amended.

Yes 5 No 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

None.

5. CONSENT AGENDA

a. Approve Minutes of Previous Meetings.

b. Approve the Treasurer’s Report and Approval of Warrants.

c. Receive Keystone Board Meeting Report.

d. Receive Recreation Commission Minutes.

e. Approve resignations as follows: Mallory Jepson as Middle School Volleyball Assistant Coach; Danielle Slimmer as PreK Teacher; Cheryl Brosa and Laura Reich as Lead Teacher Supplementals.

f. Approve hiring as follows: Brittney Ebersole as Ag Teacher for the 2022-23 school year at step 0, BS column; Jeffrey Hale as Elementary PE Teacher for the 2022-23 at step 0, MS column; Monica Northcutt as Custodian at step 4, column 2; and Megan Turner as Head High School Cheer Coach; and Mattie Ritz as High School Lead Teacher Supplement.

g. Approve adding Yolanda Turecek to the General Bank Account signature card.

h. The Board received a written report in the Board packet from Susan Grey and Greg Morgan.

Motion by Aaron Sprang second by Kimberly Kirkham to approve the consent agenda as amended.

Yes 5 No 0

Old Business

6. Information Items

a. The Board received a Superintendent report regarding a bond update; curriculum progress; the HVAC in the high school; and The Policy Institute.

New Business

7. Information Items

a. The Board received good news from the FCCLA students.

b. The Board received a thank you note from Susan Grey and the family of Joanne Stanley.

c. The Board received Board Committee reports from Keystone, Economic Development, the Foundation, and the Curriculum Coordinating Council.

8. Discussion Items

a. The Board discussed the Teacher Retention Survey and USD #338 results.

9. ACTION ITEMS

a. Motion by Kimberly Kirkham second by Jesica Clark to approve the last day of school for seniors as May 11, 2022.

Yes 5 No 0

b. Motion by Aaron Sprang second by Kimberly Kirkham to approve to conduct summer school in 2022.

Yes 5 No 0

c. Motion by Aaron Sprang second by Jesica Clark to approve the mowing bid from Kearney Lawn Service LLC as presented.

Yes 5 No 0

d. Motion by Kimberly Kirkham second by Aaron Sprang to approve the KASB 2022-2023 Membership and Legal Assistance Fund invoices, Option 1.

Yes 5 No 0

e. Motion by Aaron Sprang second by Kimberly Kirkham to approve to hire Gordon CPA for the internal audit as presented.

Yes 5 No 0

f. Motion by Aaron Sprang second by Kimberly Kirkham to approve the 2022-2023 Jefferson County Health Department Nurse Services agreement as presented.

Yes 5 No 0

g. Motion by Kimberly Kirkham second by Aaron Sprang to approve to republish the budget and to set a hearing on the 9th day of May, 2022, at 6:30 P.M.

Yes 5 No 0

h. Motion by Aaron Sprang second by Jesica Clark to approve to purchase band instruments as presented.

Yes 5 No 0

i. Motion by Aaron Sprang second by Kimberly Kirkham to approve the position of a half time Instructional Interventionist Director (old Title I) and to remove Item 8 and on Item 9 to add in collaboration with administration on the job description.

Yes 5 No 0

j. Motion by John Lederer second by Aaron Sprang to approve to add a Middle School Cross Country program.

Yes 5 No 0

k. Motion by Jesica Clark second by Aaron Sprang to go into executive session beginning at 7:44 P.M. to discuss matters relating to a student and early graduation pursuant to the exception relating to matters relating to a student under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:00 P.M. Dr. Hanzlicek and Mr. Morgan were present in the Executive Session. The Board extended the executive session until 8:05 P.M. The Board extended the executive session until 8:10 P.M.

Yes 5 No 0

The Board meeting returned to open session at 8:11 P.M.

i. No action was taken with regard to remote hours for students.

ii. Motion by Jesica Clark second by John Lederer to approve the early

graduation request as discussed in the Executive Session.

Yes 4 No 1 (Aaron Sprang voted opposed.)

l. Motion by Kimberly Kirkham second by Jesica Clark to go into executive session beginning at 8:15 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for the 2022-23 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:25 P.M.

Yes 5 No 0

The Board meeting returned to open session at 8:29 P.M.

i. Motion by Kimberly Kirkham second by John Lederer to hire Shelby Denton as the school year 2022-23 High School Science Teacher.

Yes 5 No 0

ADJOURNMENT

The meeting was adjourned by the Vice-President at 8:31 P.M.