U.S.D. #338 Valley Falls

Board of Education Meeting

June 12, 2023

6:30 P.M.

Minutes

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:34 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Jesica Clark, Jesse Nickelson, Georgia                   Hollis, John Hamon and Brenda Henson. 

                  Absent:  Kimberly Kirkham and Caleb Clark.  Jesica excused herself from the                               meeting at 8:37 P.M. and returned at 8:38 P.M.

     2.          ADOPTION OF AGENDA

Motion by Jesica Clark second by Aaron Sprang to approve the agenda as amended.

                          Yes    5                  No       0

      3.         BUDGET HEARING

      4.         REVIEW BOARD NORMS

5.         COMMENTS FROM PATRONS AND GUESTS

            None.

6.        CONSENT AGENDA

a.       Approve Minutes of Previous Meetings.

b.      Approve Treasurer’s Report and Approval of Warrants.

c.       Receive Keystone Board Meeting Report.

d.      Receive CCC Minutes-no meeting was held.

e.       Receive Site Council Minutes-no meeting was held.

f.        Receive Recreation Commission Minutes.

g.      Approve resignations as follows:  Paula Leidel as Elementary Teacher, and Brenda Henson as Board Clerk. 

h.      Approve hiring as follows:  Aaron Reed as K-12 Music Teacher; John Oakleaf as High School Math Teacher; Ally Pickerell as an Elementary Teacher; and Jamie Kester as the Art Aide.

i.        Approve the Supplemental Assignments for the 2023-2024 School Year.

j.        Approve the Classified Employees for the 2023-2024 School Year.

k.      The Board received a written report in the Board packet from Susan Grey and Greg Morgan.

Motion by Jesica Clark second by Jesse Nickelson to approve the consent agenda as amended.

Yes     5         No   0

Old Business

7.         Information Items

a.  The Board received a Superintendent’s Report regarding the bond, track,   bleachers, stadium, budget, and personnel.     

b.   The Board received a report from the principals regarding academic scores and the State Assessments.

New Business

8.       Information Items

          a.     The Board did not receive any written communication.

          b.     The Board received a report from John Hamon on the Keystone                                    Committee meeting; John Hamon on the Foundation Committee meeting;                          and no report was given on the Curriculum Coordinating Council.

9.       Discussion Items

          a.  The Board discussed the Board of Education goals.

         b.  The Board discussed the Superintendent evaluation.

          c.  The Board discussed the Employee Exit Survey.

          d.  The Board discussed virtual education.

          e.  The Board discussed fees and comparisons.

          f.   The Board discussed meal prices.

          g.   The Board discussed the KASB policy updates.

          h.   The Board discussed negotiations.

10.     ACTION ITEMS

a.   Motion by Georgia Hollis second by Jesica Clark to approve to close the Budget Hearing

      Yes      5          No       0

      Motion by Georgia Hollis second by Aaron Sprang to approve to amend the budget as published.

      Yes      5          No       0

b.  Motion by Aaron Sprang second by Jesse Nickelson to approve to amend the High School Handbook to add Item #8, School Dance Policy, to state that USD 338 Administration and the USD 338 School Board reserves the right to refuse to allow attendance of any participant to any school dance and to approve the remaining handbooks as presented, subject to change:

      i.          High School Handbook

      ii.         Elementary Handbook

      iii.        Middle School Handbook

      iv.        Faculty Handbook

      v.         Middle School/High School Student Activity Handbook

      vi.        Coaches Handbook

      Yes      5          No       0    

c.  Motion by Jesica Clark second by Aaron Sprang to approve the Health and Wellness Policy.

      Yes      5          No       0

d.  Motion by Jesica Clark second by Aaron Sprang to approve the purchase of security cameras from Bond funds from Tech Electronics.

      Yes      5          No       0

e.  Motion by Aaron Sprang second by Jesica Clark to approve the donation of up to $1000.00 from VFAA for internet service to the football field/track to include the multipurpose building and the press box.

      Yes      5          No       0

f.    Motion by Aaron Sprang second by Jesica Clark to approve students attending the FFA National Conference in Indianapolis, IN and to provide District support in the amount of $2,597.00 and to allow students to travel out of state.

      Yes      5          No       0

g.  Motion by Jesica Clark second by Georgia Hollis to approve the disposal of property as presented.

      Yes      5          No       0

h.  Motion by Jesica Clark second by Aaron Sprang to approve the PreK calendar for the 2023-2024 school year.

      Yes      5          No       0

i.    Motion by Donny Smith second by Aaron Sprang to authorize the Superintendent to make transfers or take other action as allowed by law in order to close out the district budget for the FY 22-23 and send a report for such actions to be reported at the regular July Board Meeting.

      Yes      5          No       0

j.    Motion by Georgia Hollis second by Jesse Nickelson to hire Sami Clark as a Teacher Aide.

      Yes      4          No       0

k.   Motion by Georgia Hollis second by Aaron Sprang to go into               executive session beginning at 8:38 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for the 2023-24 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at (no time given).  John Hamon left the meeting at 8:40 P.M. and returned to the meeting at 9:05 P.M.

                        Yes      5          No      0

                        The Board meeting returned to open session at 10:11 P.M.

      ADJOURNMENT

                        The meeting was adjourned by the President at 10:11 P.M.U.S.D. #338 Valley Falls

Board of Education Meeting

June 13, 2022

6:30 P.M.

Unofficial Minutes

1.                  CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:34 P.M. in the library.

                  Present:  Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, Dr. Volora Hanzlicek and                                     Yolanda Turecek. 

                  Absent:

1a. Motion by Kimberly Kirkham second by Jesica Clark to approve Yolanda Turecek as Temporary Board Clerk for the Board Meeting. .

                          Yes 7                     No  0  

     2.          ADOPTION OF AGENDA

Motion by Georgia Hollis second by Caleb Clark to approve the agenda as amended.

                          Yes  7                    No  0  

      3.         REVIEW BOARD NORMS

4.         COMMENTS FROM PATRONS AND GUESTS

5.        CONSENT AGENDA

a.       Approve Minutes of Previous Meetings.

b.      Approve Treasurer’s Report and Approval of Warrants.

c.       Receive Keystone Board Meeting Report.

d.      Receive CCC Minutes.

e.       Receive Recreation Commission Minutes.

f.       Approve resignations as follows:  Bryan Hirsch as High School Social Studies Teacher, High School Assistant Baseball, Senior Class Sponsor, Service Learning, Working Lunch Supplemental; Rachel Day as Drama Coach and Forensics Coach; and Jason Claycamp as Middle School Social Studies Teacher, Middle School Assistant Girls Basketball Coach and Middle School Head Track Coach.

g.        Motion by Kimberly Kirkham second by Jesica Clark to add an executive session to discuss matters of non-elected personnel that relates to performance and contracts for the 2022-23 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. and move item 5gi - xi for action after executive session.

                        Yes 7       No   0

h.      The Board received a written report in the Board packet from Susan Grey and Greg Morgan.

Motion by Jesica Clark second by Caleb Clark to approve the consent agenda without g.

Yes 7              No   0

Old Business

6.         Information Items

a.  The Board received a Superintendent report regarding a bond and budget update.

New Business

7.       Information Items

          a.  There was no news from the District and there was no written communications.

          b.  The Board received committee reports regarding Keystone, Economic Development, the Foundation and the Curriculum Coordinating Council.

8.       Discussion Items

          a.  The Board discussed memorandums of understanding for PTO and Rec Commission.

          b.  The Board discussed School Safety.

          c.  The Board discussed the handbooks for Elementary PreK-5, Middle School 6-8, High School 9-12, Student Activity, Faculty and Coaches.

9.       ACTION ITEMS

a.   Motion by Jesica Clark second by Georgia Hollis to approve the color of the multipurpose building of slate grey.

      Yes 7   No 0

b.   Motion by Georgia Hollis second by Aaron Sprang to approve the District curriculum as presented.

      Yes 7   No    0

c.   Motion by Kimberly Kirkham second by Georgia Hollis to approve to Parents as Teachers (PAT), 1 Unit for 2022-23 as presented.

                        Yes 7               No 0   

d.  Motion by Georgia Hollis second by Caleb Clark to approve the transfer of funds to the High School Activity Fund in the amount of $8,903.24.    Yes 7               No 0        

e.   Motion by Aaron Sprang second by Kimberly Kirkham to approve the renewal of the current English textbooks for 3 years for an amount up to $20,000.00.

      Yes 7               No 0

f.    Motion by Georgia Hollis second by Caleb Clark to approve the PreK Calendar for 2022-2023 school year.

      Yes 7                           No 0

g.   Motion by Georgia Hollis second by Aaron Sprang to authorize the Superintendent to make transfers or take other action as allowed by law in order to close out the district budget for FY 21-22 and send a report for such actions to be reported at the regular July Board Meeting.

      Yes 7               No 0

h.  Motion by Kimberly Kirkham second by Jesica Clark to go into        executive session beginning at 8:48 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for the 2022-23 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The board will reconvene in this room at 9:00 P.M.

      Yes 7               No 0

      hi.        Motion by Kimberly Kirkham second by Aaron Sprang to   Approve Hiring (Pending KBI and drug screen checks) i. Andrew Savaria, HS Math Teacher Step 0 Column 1 ii. Susan Savaria, HS Language Arts Teacher iii. Debra Case, Elementary Teacher (formerly retired) Step 2 Column 1 iv. Courtney Coyle, MS Science Step 1 Column 1 v. Shay Smith, MS Social Studies Step 0 Column 1 vi. Ara Carbonneau, HS Social Studies Step 2 Column 7 vii. Summer Weight Coach Position to be split as follows: Jeff Hale ($500) and Jayden Courter ($1000) viii. Yolanda Turecek, District Treasurer ix. Approve Supplemental Assignments for the 2022-2023 School Year x. Approve Classified Employees for the 2022-2023 School Year

      Yes 7               No 0

The Board meeting returned to open session at 9:00 P.M.

ADJOURNMENT

                        The meeting was adjourned by the President at 9:02 P.M.