JANUARY BOARD OF EDUCATION MINUTES

U.S.D. #338 Valley Falls

Board of Education Special Meeting

January 26, 2022

6:00 P.M.

Unofficial Minutes

1. CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:00 P.M. in the library.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. Georgia Hollis was present via Zoom.

2. ADOPTION OF AGENDA

Motion by Caleb Clark second by Kimberly Kirkham to approve the agenda as presented.

Yes 7 No 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

None.

New Business

ACTION ITEMS

5. Motion by Caleb Clark second by Kimberly Kirkham to approve the ESP Addendum to Contract to complete the HVAC project as presented.

Yes 7 No 0

ADJOURNMENT

The meeting was adjourned by the President at 7:00 P.M.

U.S.D. #338 Valley Falls

Board of Education Special Meeting

January 14, 2022

6:00 P.M.

Unofficial Minutes

1. CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:00 P.M. in the east gym.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson.

2. ADOPTION OF AGENDA

Motion by Kimberly Kirkham second by Aaron Sprang to approve the agenda as presented.

Yes 7 No 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

Seth Cooper extended thanks to all staff that are conducting COVID-19 testing. Bobbi Kearney spoke regarding remote learning, students gathering outside of school and quarantines. Amber Neiberger spoke regarding contact tracing, remote learning and testing practices. Sallie Meyer spoke regarding contact tracing and testing and remote learning.

Old Business

ACTION ITEMS

5. No action was taken regarding the high school HVAC system.

6. Motion by Georgia Hollis second by Kimberly Kirkham to hire Yolanda Turecek as District Office Administrative Assistant at Step 14.

Yes 7 No 0

7. No action was taken regarding facility usage rentals.

8. Motion by Georgia Hollis second by Aaron Sprang to approve the following COVID protocols as follows: to adopt the new KDHE and CDC guidelines as presented on the right side of the document that was presented, minus, vaccinated individuals must follow the same rules as unvaccinated individuals; and to include the following:

1. 24 hours fever free without the use of fever reducing medication to align with our current policy for consistency.

2. Students who have been in isolation due to a positive test can’t return between days 6-10 without a negative test.

3. Require a negative test or doctor’s note to return to school if the person has been absent 3 or more consecutive days.

4. Offer a second test for athletes and spirit squad members so that they may take his/her mask off while on the field of play due to being a close contact. Students who were positive must wear a mask for 10 days regardless.

5. Cease contact tracing.

Test to stay and play decision-close contact isolation: Test day one and one day on day 5 or after (day 6 to day 10). A close contact must wear a mask for 10 days total.

Yes 7 No 0

ADJOURNMENT

The meeting was adjourned by the President at 8:02 P.M.

U.S.D. #338 Valley Falls

Board of Education Meeting

January 10, 2022

6:30 P.M.

Unofficial Minutes

1. CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:30 P.M. in the library.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, Caleb Clark, Jesica Clark, John Lederer, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. Jesica left the meeting at 8:05 P.M. and returned at 8:06 P.M.

2. ELECTION OF OFFICERS AND APPOINTMENTS

a. Motion by Aaron Sprang to nominate Donny Smith second by Jesica Clark. Nominations were closed for Board President.

Yes 6 No 1 (Donny Smith abstained from the vote.)

The Board elected Donny Smith as Board President.

b. Motion by Kimberly Kirkham to nominate Georgia Hollis second by Aaron Sprang. Motion by Georgia Hollis to nominate Kimberly Kirkham second by Aaron Sprang. Nominations were closed for Vice-President.

Voting was 5 votes for Georgia Hollis. 1 vote for Kimberly Kirkham and Donny Smith abstained.

The Board elected Georgia Hollis as Board Vice-President.

c. Motion by Kimberly Kirkham to nominate the President and Vice-President second by Caleb Clark. The Board elected Donny Smith and Georgia Hollis as the BOE Negotiations Committee Chairpersons.

Yes 7 No 0

d. Motion by John Lederer to nominate Kimberly Kirkham second by Aaron Sprang for the Economic Development Committee Board Representative.

Yes 7 No 0

e. Jesica Clark volunteered for the Curriculum Coordinating Council second by Kimberly Kirkham for the Curriculum Coordinating Council Member.

Yes 7 No 0

f. Motion by Aaron Sprang to appoint Donny Smith and Georgia Hollis second by Jesica Clark for the KASB Governmental Relations Network Representatives.

Yes 7 No 0

g. Kimberly Kirkham and Aaron Sprang volunteered to be a part of the USD 338 Foundation Board second by Caleb Clark. The Board elected Kimberly Kirkham and Aaron Sprang as the USD 338 Foundation Board Members.

Yes 7 No 0

h. Caleb Clark volunteered to be the Keystone Board Representative second by Kimberly Kirkham. The Board elected Caleb Clark the Keystone Board Representative.

Yes 7 No 0

3. ADOPTION OF AGENDA

Motion by Georgia Hollis second by Kimberly Kirkham to approve the agenda as amended.

Yes 7 No 0

4. REVIEW BOARD NORMS

5. COMMENTS FROM PATRONS AND GUESTS

Lorena Burdiek commented regarding cheer try-outs, Game Day Competition, pep club and booster club.

6. CONSENT AGENDA

a. Approve Minutes of Previous Meetings.

b. Approve Treasurer’s Report and Approval of Warrants.

c. Receive Keystone Board Meeting Report.

d. Receive Site Council Minutes-no meeting was held in December.

e. Receive Curriculum Coordinating Council Minutes-no meeting was held in December.

f. Receive Recreation Commission Minutes-no meeting was held in December.

g. Approve resignations as follows: Carly Larson as High School Cheer Coach.

h. Approve hiring as follows: Yolanda Turecek as District Administrative Assistant, Step 11. This item was moved to Action 10.c.i.

i. The Board received a written report in the Board packet from Susan Grey and Greg Morgan.

Motion by Kimberly Kirkham second by Jesica Clark to approve the consent agenda as amended.

Yes 7 No 0

Old Business

7. Information Items

a. The Board received good news from FCCLA regarding the Holiday Dinner, upcoming STAR events and SPARKS projects.

b. The Board received a Superintendent report regarding curriculum work, the website, possible course changes and bond updates.

New Business

8. Information Items

a. No written communication was received.

9. Discussion Items

a. The Board discussed the cut policy for cheer and dance.

b. The Board discussed KASB policy updates.

10. ACTION ITEMS

a. Motion by Kimberly Kirkham second by Georgia Hollis to approve the COVID policy to include that athletes and spirit squad members that are considered close contacts to a positive COVID case, can take a second test, prior to the game and if the test is negative, the player can play on the court without having to wear a mask.

Yes 6 No 1 (John Lederer)

b. Motion by Kimberly Kirkham second by Jesica Clark to go into executive session beginning at 8:57 P.M. to discuss waivers for remote learning of students as it relates to actions adversely or favorably affecting a student under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 9:03 P.M.

Yes 7 No 0

The Board meeting returned to open session at 9:05 P.M.

i. Motion by Kimberly Kirkham second by Aaron Sprang to waive the remote hours for the students listed for December discussed in executive session.

Yes 7 No 0

The Board meeting returned to open session at 9:06 P.M.

c. Motion by Kimberly Kirkham second by Georgia Hollis to go into executive session beginning at 9:06 P.M. to discuss matters of non-elected personnel that relates to hiring and contracts pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 9:20 P.M. The Board extended the executive session until 9:25 P.M. The Board extended the executive session until 9:30 P.M.

Yes 7 No 0

The Board meeting returned to open session at 9:31 P.M.

i. No action was taken to hire Yolanda Turecek as District Administrative Assistant at Step 11.

ADJOURNMENT

The meeting was adjourned by the President at 9:32 P.M.

U.S.D. #338 Valley Falls

Board of Education Special Meeting

January 5, 2022

6:00 P.M.

Unofficial Minutes

1. CALL MEETING TO ORDER

The meeting was called to order by President, Donny Smith, at 6:00 P.M. in the library.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson.

2. ADOPTION OF AGENDA

Motion by Thomas Welsh second by Aaron Sprang to approve the agenda as presented.

Yes 7 No 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

New Business

Discussion Items

5. The Board received information from Britton Hart, Kansas Association of School Boards, regarding the Superintendent Search.

6. The Board honored those Board of Education Members that are leaving the Board.

7. ACTION ITEMS

Motion by LaVerne Clark second by Sharon Sweeney to approve Kearney & Son as the Contract Manager At-Risk for the bond construction.

Yes 7 No 0