U.S.D. # 338 Valley Falls
Board of Education Meeting
Open Enrollment Hearing
November 14, 2023
6:30 P.M.

Unofficial Minutes

1.                  CALL THE OPEN ENROLLMENT HEARING TO ORDER
The meeting for the Open Enrollment Hearing to order by President, Donny Smith, at 6:30 P.M. in the library.

Members Present:
Donny Smith, Aaron Sprang, Kimberly Kirkham, Georgia Hollis, Jesica Clark, Jesse Nickelson.

Members Absent: 
Caleb Clark

Staff Present:
John Hamon, Dayna Lloyd, Susan Grey, Greg Morgan, Cheryl Brosa, Cary Brosa, Tom Brown, Brittney Ebersole.

Visitors Present:

Jami Heinen, Ashley GrandPre, Tiffany Spencer, James Devlin, Chris Nesbitt, Olivia Sprang, Ciera Steinlicht, Brodie Hollis, Jack Nellis and Myles Smits.
Adopt the agenda as prepared.

2.                  COMMENTS FROM PATRONS AND GUESTS.
There were no comments from patrons and guests.

3.                  ADJOURNMENT
The Open Enrollment Hearing was adjourned by the President at 6:35 P.M.

U.S.D. # 338 Valley Falls

Board of Education Meeting
November 14, 2023
6:35 P.M.

Unofficial Minutes

1.                  CALL THE MEETING TO ORDER
The meeting was called to order by President, Donny Smith, at 6:35 P.M. in the library.

Members Present:
Donny Smith, Aaron Sprang, Kimberly Kirkham, Georgia Hollis, Jesica Clark, Jesse Nickelson.

Members Absent: 
Caleb Clark

Staff Present:
John Hamon, Dayna Lloyd, Susan Grey, Greg Morgan, Cheryl Brosa, Cary Brosa, Tom Brown, Brittney Ebersole.

Visitors Present:
Jami Heinen, Ashley GrandPre, Tiffany Spencer, James Devlin, Chris Nesbitt, Olivia Sprang, Ciera Steinlicht, Brodie Hollis, Jack Nellis and Myles Smits.
Adopt the agenda as prepared.

2.                  ADOPTION OF AGENDA
Motion by Georgia Hollis, second by Jesica Clark to approve the Agenda as amended.
Yes 6         No 0

3.                  REVIEW OF BOARD NORMS

4.                  COMMENTS FROM PATRONS AND GUESTS.
There were no comments from patrons and guests.

5.                  CONSENT
a.       Approved Board of Education Minutes of the October 9, 2023 meeting.

b.      Approved Treasurer’s Report and Approval of Warrants.

c.       Received Keystone’s Board Meeting Minutes. 

d.      Approved Site Council Meeting Members for 2023-2024.

e.       Received Site Council Meeting Minutes.

f.        Received Curriculum Coordinating Council Minutes.

g.      Approved Curriculum Coordinating Council Bylaws.

h.      Received Recreation Commission Minutes for October 2023.

i.        Approved CTE Council members for 2023-2024.

j.        Approve resignation of Dallas Brown from ½ time Teacher Aide position.

k.      Approved hiring Tymber Winter - Dramatics (½ Stipend) for Spring Semester.

l.       Received Principal’s Reports from Susan Grey and Greg Morgan

Old Business

There was no old business.


New Business

6.                  Information Items

a.       Good News.
FFA students gave a presentation about their National Conference

b.      The board received a thank you from Valley Falls Clothes Closet for Redmon memorial and a thank you card from Skylar Neiberger for attending HOBY.

c.      The Board received the Superintendent’s report including a presentation by Susan Grey and Cheryl Brosa regarding Board Goal 6, Maintain Aligned District Curriculum & Enhance Effective Instructional Strategies as well as Goal 7, Social/Emotional/Physical Support.  The Superintendent’s report also included information about Safe Schools Week, Climate Surveys from Greenbush, Teacher Retention Survey from Emporia State University, American Education Week, ESSER funding which ends September 2024, and Black and Gold Club sponsors for 2023-2024.

d.      Board Committee Reports                                                             
i.      The Board received a Keystone Learning update.
             ii.      The Board did not receive an Economic Development update.
iii.      The Board received a Foundation update.
iv.      The Board received a Curriculum Coordinating Council update during the Board Goals information.

 7.                  Discussion Items

a.       The Board discussed the Open Enrollment Policy

b.      The Board discussed Out of District Athletic Passes.

Executive Session:

Motion by Georgia Hollis second by Jesica Clark to go into executive session beginning at 7:38 P.M. to discuss matters relating to a student and pursuant to the exception relating to student matters under KOMA, K.S.A. 75-4319 et seq to include Mr. Hamon and Mr. Morgan.  The board reconvened in the Library at 7:45 P.M.
Yes 6         No 0

The Board extended the executive session until 7:50 P.M.

 The Board extended the executive session until 7:55 P.M.

 The Board extended the executive session until 8:00 P.M.

 Motion by Georgia Hollis second by Kim Kirkham to go into executive session beginning at 8:02 P.M. to discuss matters of  non-elected personnel that relates to performance pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq.  The board reconvened in this room at 8:17 P.M.  
Yes 6         No 0

The Board extended the executive session until 8:25 P.M. and included Mr. Hamon.                 

8.                  Action Items

a.       Motion by Jesica Clark second by Aaron Sprang to approve the Resolution No 11-13-23 as presented.
Yes 6       No 0

Motion by Jesica Clark second by Aaron Spring to approve Policy JBCC as presented.
Yes 6       No 0

b.      Motion by Kimberly Kirkham second by Jesica Clark to offer family members of currently enrolled students an Athletic Pass for $10 more than resident passes and to offer senior citizen (age 65+) out of district family members athletic passes for half the price of out of district family member pass.
Yes 6        No 0

c.       Motion by Jesica Clark second by Georgia Hollis to move the December 2023 Board of Education start time to 7:30 P.M.  Date (12/11/2023) and location (Library) remain unchanged.
Yes 6        No 0

ADJOURNMENT

The meeting was adjourned by the President at 8:30 P.M.