JANUARY BOARD OF EDUCATION MINUTES

U.S.D. # 338 Valley Falls
Board of Education Meeting
January 8, 2024
5:00 P.M.
Unofficial Minutes

  1. CALL THE MEETING TO ORDER


    The meeting was called to order by President, Donny Smith, at 5:00 P.M. in the library.

    Members Present:
    Donny Smith, Aaron Sprang, Jesica Clark, Caleb Clark Jesse Nickelson,  Kimberly Kirkham and Jami Heinen

    Members Absent: 
    None.

    Staff Present:
    John Hamon, Dayna Lloyd, Suan Grey, Greg Morgan, Cary Brosa, Cheryl Brosa and Tom Brown.

    Visitors Present:
    Chief Carrie Clark, Jody Lockhart, Betsy Doughramaji and Salih Doughramaji

  2. ELECTION OF OFFICERS AND APPOINTMENTS

    a. Motion by Kimberly Kirkham, second by Jesica Clark to nominate Donny Smith as Board President. 
    Nominations were closed for Board President.
    Yes 6 No     1 (Donny Smith abstained)
    The Board elected Donny Smith as Board President.

    b. Motion by Caleb Clark, second by Aaron Sprang to nominate Kimberly Kirkham as Vice-President.  
    Nominations were closed for Vice-President. 
    Yes 7 No 0
    The Board elected Kimberly Kirkham as the Vice-President.



    c. Motion by Aaron Sprang, second by Jesica Clark to nominate the President and Vice-President as the
    BOE Negotiations Committee Chairpersons. Nominations were closed for BOE Negotiations Committee
    Chairperson.
    Yes 7 No 0
    The Board appointed Donny Smith and Kimberly Kirkham as BOE Negotiations Committee Chairpersons.

    d. Motion by Jesica Clark, second by Caleb Clark to nominate Kimberly Kirkham as the Curriculum
    Coordinating Council Member.  Nominations were closed for  Curriculum Coordinating Council Member.
    Yes 7 No 0
    The Board appointed Kimberly Kirmham as the Curriculum Coordinating Council Member.



    e. Motion by Aaron Sprang, second by Caleb Clark to nominate Donny Smith as the KASB Governmental
    Relations Network Representative and Kimberly Kirkham as the Alternate.  Nominations were closed for
    KASB Governmental Relations Network Representatives.
    Yes 7 No 0
    The Board appointed Donny Smith and Kimberly Kirkham as the KASB Governmental Relations
    representatives.

    f. Motion by Kimberly Kirkham, second by Jesica Clark to appoint Caleb Clark and Aaron Sprang as USD
    #338 Foundation Board Members.  Nominations were closed for USD #338 Foundation Board Members 
    Yes 7 No 0
    The Board appointed Caleb Clark and Aaron Sprang as USD #338 Foundation Board Members.

    g. Motion by Jesica Clark, second by Caleb Clark to appoint Jesse Nickelson as the  Keystone Board
    Representative and Jami Heinen as Alternate Keystone Board Representative.  Nominations were closed for the Keystone Board Representative.
    Yes 7 No 0
    The Board appointed Jesse Nickelson as the Keystone Board Representative and Jami Heinen as the
    Alternate.

  3. ADOPTION OF AGENDA
    Motion by Caleb Clark, second by Jesse Nickelson to approve the Agenda as amended. 
    Yes 7 No 0

  4. REVIEW OF BOARD NORMS

  5. COMMENTS FROM PATRONS AND GUESTS.
    Jody Lockhart and Betsy Doughramaji spoke to the Board regarding a high school rubric.

  6. CONSENT 


    a. Approved Board of Education Minutes from December 12, 2023.


    b. Approved Treasurer’s Report and Approval of Warrants.


    c. Received Keystone’s Board Meeting Minutes.  


    d. A Site Council meeting was not held.


    e. A Curriculum Coordinating Council meeting was not held.


    f. Received Recreation Commission Minutes for January 3, 2024.


    g. Received Resignation of Rod Bunde HS Science/PE due to retirement.


    h. There were no applications to approve


    i. Received Principal Reports from Susan Grey and Greg Morgan. 


    j. Approved the donation from VF United Methodist Church Clothes Closet for $300.

     Motion by Kimberly Kirkham, second by Jesica Clark to approve the Consent Agenda as
    presented.
Yes   7 No 0

Old Business
There was no old business

New Business

  1. INFORMATION ITEMS


    a. Chief Clark with Valley Falls Police Department discussed school safety with the Board.
    b. The Board did not receive any written communications


    c. The Board received the Superintendent’s report including:  Board of Education recognition month, parking
    lots.  Mr. Hamon updated the Board regarding the bond finances, calendar committee, negotiations and
    district financials/auditor.


    d. The Board did not receive any Committee reports due to not having any meetings.

  1. DISCUSSION ITEMS


    a. The Board discussed the out of state request for a field trip to WWI Museum in Kansas City, Missouri. 


    b. Valley Falls Police Department Chief Clark spoke with the Board under Information Items 7.a.  

Executive Session
a.     Motion by Kimberly Kirkham second by Jesica Clark to go into executive session beginning at 6:04 P.M. to
discuss matters relating to a student and pursuant to the exception relating to student matters under
KOMA, K.S.A. 75-4319 et seq and to include Mr. Morgan and Mr. Hamon.  The board will reconvene in this
room at 6:15 P.M. The Board extended the executive session until 6:20 P.M.  The Board extended the
executive session until 6:25 P.M.  The Board extended the executive session until 6:30 P.M..  The Board
extended the executive session until 6:40 P.M.  The Board extended the executive session until 6:45 P.M. 
The Board extended the executive session until 6:50 P.M. 
 Yes   7 No 0

b. Motion by Kimberly Kirkham, second by Jesica Clark to go into executive session beginning at 6:52 P.M. to
discuss personnel matters of non-elected personnel that relate to potential contracts pursuant to the
exception relating to personnel under KOMA, K.S.A. 75-4319 et seq and to include Mr. Hamon.  The board
reconvened at 7:10 P.M.  
Yes   7 No 0

  1. ACTION ITEMS
    a. Motion by Kimberly Kirkham second by Aaron Sprang to approve the KASB policies including option 1 for
    Policy EE.
    Yes 7 No 0

    b. Motion by Jesica Clark, second by Caleb Clark to deny the Virtual Student Request.
     Yes 7 No 0

    c. Motion by Kimberly Kirkham, second by Jesica Clark to approve the out of state trip request to the World
    War I Museum in Kansas City, Missouri to include driver, bus and fuel.
    Yes 7 No 0

    d. Motion by Aaron Sprang, second by Jesse Nickelson to extend the Superintendent contract 2 years
    through the 2026-2027 school year.
    Yes 7 No 0

ADJOURNMENT
The meeting was adjourned by the President at 7:14 P.M.


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