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U.S.D. #338 Valley Falls

Board of Education Meeting

May 11, 2020

6:30 P.M.

Unofficial Minutes

1.CALL MEETING TO ORDER

The meeting was called to order by President, Thomas Welsh, at 6:37 P.M. in the east gym.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Dr. Volora Hanzlicek and Brenda Henson.

Absent: Sharon Sweeney and Shannon Meyer.

2.ADOPTION OF AGENDA

Motion by Aaron Sprang second by Donny Smith to approve the agenda as amended.

Yes 5 No 0

3. GOOD NEWS FROM THE DISTRICT

None.

4. COMMENTS FROM PATRONS AND GUESTS

None.

5. CONSENT AGENDA

a.Approve Minutes of Previous Meetings.

b.Approve Treasurer’s Report and Approval of Warrants.

c.Receive Keystone Board Meeting Report.

d.Receive Site Council Minutes-no meeting was held in April.

e.Receive CCC Minutes-no meeting was held in April.

f.Receive Monthly Vehicle Mileage Sheets.

g.Receive Recreation Commission Minutes-no meeting was held in April.

h.Approve resignations as follows: Cameron Hall as Summer Weights Coach and High School Student Council Sponsor; Calee Kober as Teacher Aide; Ella Pruett as Teacher Aide; Deb Spade as Senior Sponsor; Richard Riley as Bus Driver; and Deb Gerstner as custodian.

i.Approve hiring as follows: Greg Morgan as High School Principal; Stacy Cervantez as 7-12 Counselor, MTSS/SIT, SAFE, 9-12 Testing Coordinator, Building PDC Chair, Senior Class Sponsor and High School STUCO Sponsor; Deb Spade as Freshman Sponsor and Lead 9-12 Teacher; Suzanne Stout as PDC District Chair; and Lucas Schroeder as High School Science Teacher.

j.The Board received a written report in the Board packet from Susan Grey.

Motion by Kimberly Kirkham second by Aaron Sprang to approve the consent agenda as amended.

Yes 5 No 0

Old Business

6. Information Items

a. The Board received a thank you note from Paula Leidel.

b. The Board received cash balance comparisons.

c. The Board received a Superintendent report regarding a patron follow-up from the April meeting; graduations and prom; a greenhouse grant; supplemental; COVID-19 grant funds; and a 6th grade to junior high update.

New Business

7. Discussion Items

The Board reviewed middle school league prices.

8. ACTION ITEMS

a. Motion by Donny Smith second by LaVerne Clark to approve a partnership with the Valley Falls Foundation to apply for a community tax credit as presented by Salih Doughramaji to benefit a greenhouse project.

Yes 5 No 0

b. Motion by LaVerne Clark second by Kimberly Kirkham to approve the current fall sports eligibility policy of USD 338 and not adopt KSHSAA’s recommendation.

Yes 5 No 0

c. Motion by Donny Smith second by Aaron Sprang to approve a computer purchase for Chromebooks from Dell in the amount of $79,841.25.

Yes 5 No 0

d. Motion by Aaron Sprang second by Kimberly Kirkham to approve to authoriz the Superintendent to possibly purchase hot spots from AT&T during their COVID-19 discount special as presented.

Yes 5 No 0

e. Motion by LaVerne Clark second by Aaron Sprang to approve the 2020-21 Keystone Contract as presented.

Yes 5 No 0

f. Motion by Kimberly Kirkham second by Donny Smith to approve the Compliance One agreement as presented.

Yes 5 No 0

g. Motion by Donny Smith second by Aaron Sprang to accept the KDHE grant match for playground benches.

Yes 5 No 0

h. Motion by Kimberly Kirkham second by Aaron Sprang to approve the work order savings change for the energy project as presented.

Yes 5 No 0

i. No action was taken regarding a copier bid.

j. Motion by Donny Smith second by Kimberly Kirkham to go into executive session beginning at 8:45 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for the FY21 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 9:05 P.M. The Board extended the executive session until 9:15 P.M.

Yes 5 No 0

The Board meeting returned to open session at 9:17 P.M.

k. Motion by Donny Smith second by LaVerne Clark to accept the resignation of Shannon Meyer as a Board Member and to adopt the Resolution as presented.

Yes 5 No 0

l. ADJOURNMENT

The meeting was adjourned by the President at 9:25 P.M.