EDIT MAIN
Plus_blue

6.8.2020
6.10.2019


U.S.D. #338 Valley Falls

Board of Education Meeting

June 8, 2020

6:30 P.M.

Unofficial Minutes

1.CALL MEETING TO ORDER

The meeting was called to order by President, Thomas Welsh, at 6:30 P.M. in the west gym.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Dr. Volora Hanzlicek and Brenda Henson. Georgia Hollis was present upon appointment to the Board.

2.ADOPTION OF AGENDA

Motion by Kimberly Kirkham second by Aaron Sprang to approve the agenda as amended.

Yes 6 No 0

Motion by Kimberly Kirkham second by Aaron Sprang to approve the modified agenda to remove 4g. from the consent agenda and move it to Action 7q.

Yes 6 No 0

3. COMMENTS FROM PATRONS AND GUESTS

None.

4. CONSENT AGENDA

a.Approve Minutes of Previous Meetings.

b.Approve Treasurer’s Report and Approval of Warrants.

c.Receive Keystone Board Meeting Report.

d.Receive Monthly Vehicle Mileage Sheets.

e.Receive Recreation Commission Minutes-no meeting was held in May.

f.Approve resignations as follows: Angie Tillery as lead teacher.

g.Approve hiring as follows: Wyatt Hofstra for summer weights; Sawyer Havenstein for summer weights; Patty Bendure for summer custodial ($11.00/hr.); Julie Craft for summer custodial ($11.00/hr.); Tyler Lockhart for summer custodial ($10.00/hr.); Reagan Kirkwood for summer custodial ($10.00/hr.); Tina Roberts for summer custodial ($11.00/hr.); Shelly Johnson for the custodial position ($11.80/hr.); and Becky Herring as Central Office Substitute ($15.00/hr.). (Moved to Action Item 7q.)

h.The Board received a written report in the Board packet from Susan Grey.

Motion by LaVerne Clark second by Donny Smith to approve the consent agenda as amended.

Yes 6 No 0

Old Business

5. Information Items

a. There were no written communications.

b. The Board received cash balance comparisons.

c. The Board received a Superintendent report regarding the sixth grade move to middle school; internet hot spots; Bright Smiles Dental Program; and the Chromebooks update.

New Business

6. Discussion Items

a. The Board discussed the Pandemic Risk Management form.

b. The Board discussed staff recognition and support, with regard to retirement, welcome or death in the immediate family.

c. The Board received an energy project update from Tom Brown.

d. The Board discussed gym usage in July for summer camps.

e. The Board discussed adding part-time custodial staff.

7. ACTION ITEMS

a. Motion by Donny Smith second by Kimberly Kirkham to approve Georgia Hollis as the new Board Member to fill the current vacancy.

Yes 6 No 0

b. Motion by LaVerne Clark second by Kimberly Kirkham to approve Donny Smith as the Board Vice-President.

Yes 6 No 1 (Donny Smith abstained from voting).

c. Motion by Aaron Sprang second by Sharon Sweeney to approve Donny Smith as the additional negotiations team member.

Yes 6 No 1 (Donny Smith abstained from voting).

d. Motion by Sharon Sweeney second by Kimberly Kirkham to approve the Parents as Teachers contract as presented.

Yes 7 No 0

e. Motion by Sharon Sweeney second by Aaron Sprang to approve the Jefferson County Nurse Contract as presented.

Yes 7 No 0

f. Motion by Aaron Sprang second by Sharon Sweeney to approve Dr. Volora Hanzlicek’s contract with corrected information.

Yes 7 No 0

g. Motion by LaVerne Clark second by Sharon Sweeney to approve the copier contract rollover to contract with Logan for fiscal year 2021.

Yes 7 No 0

h. Motion by Sharon Sweeney second by LaVerne Clark to authorize the Superintendent to make transfers or take other action as allowed by law in order to close out the district budget for FY 19-20 and report such actions at the regular July Board Meeting.

Yes 7 No 0

i. Motion by Donny Smith second by Sharon Sweeney to go into executive session beginning at 8:33 P.M. to discuss matters of non-elected personnel that relate to performance and contracts for FY21 school year under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 9:03 P.M. The Board extended the executive session until 9:33 P.M.

Yes 7 No 0

The Board meeting returned to open session at 9:34 P.M.

j. Motion by Sharon Sweeney second by Kimberly Kirkham to approve the classified salary schedule as presented.

Yes 7 No 0

k. Motion by Kimberly Kirkham second by Sharon Sweeney to approve the updated job responsibilities as presented.

Yes 7 No 0

l. Motion by Kimberly Kirkham second by Sharon Sweeney to approve the placement of classified staff in the new schedule on August 1, 2020, as amended, with the exception of Shelly Johnson’s wage which is approved effective July 1, 2020.

Yes 7 No 0

m. Motion by Sharon Sweeney second by Donny Smith to approve the hiring of Chelsea Eaton and Jennifer Heuertz as Teacher Aides for the 2020-21 school year at a rate of $11.30/hr.

Yes 7 No 0

n. Motion by Donny Smith second by Aaron Sprang to approve the vacation leave rollover for the following essential staff vacation leave remaining on June 30, 2020, to be rolled over into the 2020-21 school year and to be used by December 31, 2020, due to COVID-19 circumstances. If the leave is not used by December 31, 2020, it will be lost, or if the employee resigns prior to December 31, 2020, the leave will be lost as well: Tom Brown, 7 days; Cary Brosa, 15; Wendy Gibbens, 1; Kyle Glissman, 2; Volora Hanzlicek, 1; Brenda Henson, 5; Brenda Lloyd, 3; and Dee Heinen, 10.

Yes 7 No 0

o. Motion by Donny Smith second by LaVerne Clark to approve the movement of the 6th grade class to the middle school and allow the 6th grade class to participate in extracurricular middle school activities and to follow eligibility requirements as allowed by KSHSAA and the league.

Yes 7 No 0

p. Motion by Donny Smith second by Sharon Sweeney to approve the re-opening of the fitness center effective June 15, 2020.

Yes 7 No 0

q. Motion by LaVerne Clark second by Donny Smith to approve hiring as follows: Wyatt Hofstra for summer weights; Sawyer Havenstein for summer weights; Patty Bendure for summer custodial ($11.00/hr.); Julie Craft for summer custodial ($11.00/hr.); Tyler Lockhart for summer custodial ($10.00/hr.); Reagan Kirkwood for summer custodial ($10.00/hr.); Tina Roberts for summer custodial ($11.00/hr.); Shelly Johnson for the custodial position ($12.50/hr.); and Becky Herring as Central Office Substitute ($15.00/hr.).

Yes 7 No 0

r. ADJOURNMENT

The meeting was adjourned by the President at 9:45 P.M.