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U.S.D. #338 Valley Falls

Board of Education Meeting

July 8, 2019

6:30 P.M.

Unofficial Minutes

1.CALL MEETING TO ORDER

The meeting was called to order by President, Jody Lockhart, at 6:30 P.M. in the library.

Present: John Shipley, LaVerne Clark, Jody Lockhart, Heidi Pickerell, Stephanie Steinlicht, Sharon Sweeney, Thomas Welsh, Dr. Volora Hanzlicek, and Brenda Henson. John was present via computer at 6:30 P.M. Heidi stepped out of the meeting at 8:15 P.M. and returned at 8:17 P.M.

2. ELECTION OF OFFICERS AND APPOINTMENTS

a. Motion by Sharon Sweeney to nominate Jody Lockhart second by Thomas Welsh. Motion by Heidi Pickerell second by Stephanie Steinlicht to close nominations for Board President.

Yes 7 No 0

The Board elected Jody Lockhart as Board President effective until the January, 2020, meeting.

b. Motion by Stephanie Steinlicht to nominate Thomas Welsh second by Sharon Sweeney. Motion by Heidi Pickerell second by Stephanie Steinlicht to close nominations for Board Vice-President.

Yes 7 No 1 (Thomas Welsh abstained from the vote).

The Board elected Thomas Welsh as Board Vice-President effective until the January, 2020, meeting.

c. Motion by Heidi Pickerell to nominate Sharon Sweeney second by Stephanie Steinlicht. The Board elected Sharon Sweeney the Keystone Board Representative effective until the January, 2020, meeting.

Yes 7 No 0

d. Motion by Sharon Sweeney to nominate Jody Lockhart and Thomas Welsh second by Stephanie Steinlicht. The Board elected Jody Lockhart and Thomas Welsh as the BOE Negotiations Committee Members effective until the January, 2020, meeting.

Yes 7 No 0

e. Motion by Heidi Pickerell to nominate LaVerne Clark second by Sharon Sweeney for the Economic Development Committee Board Representative effective until the January, 2020, meeting.

Yes 6 No 1 (LaVerne Clark abstained from the vote).

f. Motion by Sharon Sweeney to nominate Jody Lockhart second by Heidi Pickerell for the KASB Governmental Relations Network Representative effective until the January, 2020, meeting.

Yes 7 No 0

3. ADOPTION OF AGENDA

Motion by LaVerne Clark second by Heidi Pickerell to approve the agenda as amended.

Yes 7 No 0

4. REVIEW BOARD NORMS

5. COMMENTS BY PATRONS AND GUESTS

Jesica Clark spoke regarding the 6th grade combined classroom.

6. CONSENT AGENDA

a. Approve minutes of previous meetings.

b. Approve treasurer’s report and approval of warrants.

i. Approve the final bills and transfers for the fiscal year 2019 budget close-out.

c. Receive Keystone Board meeting report.

d. Receive the monthly mileage reports.

e. Approve the destruction of 2013-2014 district old records.

f. i. Approve the designation of Brenda Henson as Clerk of the Board.

ii. Approve the designation of Brenda Lloyd as Deputy Clerk of the Board.

iii. Approve the designation of Cyrena Burghart as the District Treasurer.

iv. Approve the Valley Falls School District Organizational Chart.

v. Approve establishing Board of Education meeting dates as the second Monday of each month in the District Library with the meeting starting at 6:30 p.m.

vi. Approve the appointment of Dr. Volora Hanzlicek as the Food Service Representative.

vii. Approve the appointment of Dr. Volora Hanzlicek as the Hearing Officer for Free and Reduced Priced Meal Application Appeals.

viii. Approve the appointment of Cyrena Burghart as the Freedom of Information Officer.

ix. Approve the appointment of Dr. Volora Hanzlicek as the Compliance Coordinator for Federal Programs.

x. Approve the designation of Brenda Henson as the KPERS Representative.

xi. Approve the appointment of Rick Johnson as the school attorney.

xii. Approve to establish the mileage rate for reimbursement of private vehicles at 58 cents per mile.

xiii. Approve to establish petty cash limits as follows: prek-8 is $500.00; high school is $1000.00; central office is $700.00; the high school athletic start-up is $0; and middle school athletic start- up is $700.00.

xiv. Approve to adopt guidelines for activity funds and all school and gate receipts as follows: each school secretary, clerk and treasurer will have a security bond; the Superintendent will sign all activity fund purchase orders; no reimbursements will be made to staff without a proper receipt; and all funds should be deposited at least once weekly.

xv. Approve the appointment of Susan Grey as the official of activity funds.

xvi. Approve Kendall State Bank as the official depository for the school district funds and review signatures on file.

xvii. Approved the authorization of early payment of bills-approval of the consent agenda would continue to allow Board Clerk to pay bills early which would result in a late fee if not paid and/or would result in a discount.

xviii. Approve to adopt the 1,116 hour calendar.

xix. Approve to designate Susan Grey as the truancy officer for the 2019-20 school year.

xx. Approve to designate the Valley Falls Vindicator as the official newspaper for school notices.

xxi. Approve to designate Dr. Volora Hanzlicek as the compliance coordinator for Federal Anti-Discrimination Laws Including Title VI, Title VII and Title IX, and Section 504 (ADA).

xxii. Approve to designate Susan Grey as the coordinator for the homeless children.

xxiii. Approve the insurance companies for the 2019-20 school year as follows: KASB sponsored student accident insurance; 2019-2020 KSHSAA catastrophe insurance; KASB for workman’s compensation insurance; EMC for building and vehicle insurance; and Delta Dental for dental insurance.

xxiv. Approve Dr. Volora Hanzlicek as the District Hearing Officer.

g. Approve to accept the resignation of James Grey as Middle School Head Football Coach.

h. Approve to continue classified staff at the current wages pending the 2019-20 wage negotiations.

Motion by Sharon Sweeney second by Heidi Pickerell to approve the consent agenda as amended.

Yes 7 No 0

7. WRITTEN COMMUNICATIONS

a. The Board received thank you notes from Susan Grey and the High School Staff.

b. The Board received budget information-cash balance comparison from Dr. Hanzlicek.

c. The Board received a Superintendent’s report from Dr. Hanzlicek regarding middle school modules for exploration and a bus inspection.

8. DISCUSSION ITEMS

a. The Board discussed the Recreation Commissions new Bylaws.

9. ACTION ITEMS

a. Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the final bills and transfers to closeout fiscal year 2019.

Yes 7 No 0

b. Motion by Sharon Sweeney second by Heidi Pickerell to approve the Energy Solutions Professionals Contract as presented.

Yes 7 No 0

c. Motion by Stephanie Steinlicht second by Sharon Sweeney to appoint Heather Allen to the Recreation Commission Board as a member.

Yes 5 No 1 (John Shipley abstained from the vote. LaVerne Clark left the meeting at 8:15 P.M. and returned at 8:15 P.M.)

d. Motion by LaVerne Clark second by Thomas Welsh to pursue a Vo-Ag program for the 2021-22 school year.

Yes 2 No 5 (John Shipley, Sharon Sweeney, Stephanie Steinlicht, Heidi Pickerell and Jody Lockhart voted no.)

New Business

10. Information Items.

a. The Board discussed the Health Insurance Premiums which were a first estimate.

11. Discussion Items

a. The Board discussed Late Night guidelines.

b. The Board discussed gym banners.

c. The Board reviewed the preliminary 2019-20 budget.

12. ACTION ITEMS

a. Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the USD 338 Foundation ByLaws as presented.

Yes 7 No 0

b. Motion by Sharon Sweeney second by Stephanie Steinlicht to appoint Heidi Pickerell and motion by Sharon Sweeney second by Stephanie Steinlicht to appoint Thomas Welsh to serve on the Foundation Board.

Yes 7 No 0

c. Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the 2019-20 elementary student; middle school student; high school student; student activity; coach activity; and faculty handbooks as presented.

Yes 7 No 0

d. Motion by Sharon Sweeney second by Heidi Pickerell to approve the milk bid from Hiland Dairy as presented for the 2019-20 school year. Yes 7 No 0

e. Motion by Sharon Sweeney second by Heidi Pickerell to approve the 2019-20 Procurement Plan as presented.

Yes 7 No 0

f. Motion by Heidi Pickerell second by Sharon Sweeney to approve the Food Service Application as presented.

Yes 7 No 0

g. Motion by Stephanie Steinlicht second by Sharon Sweeney to approve to change the substitute teacher pay rate to $95.00 a day.

Yes 7 No 0

h. Motion by Sharon Sweeney second by Heidi Pickerell to approve the purchase of stage curtains as presented, with financial assistance being provided by the Recreation Commission in the amount of $5000.00 to go toward the purchase of the curtains.

Yes 7 No 0

i. Motion by Stephanie Steinlicht second by Heidi Pickerell to approve Schools for Quality Education as presented.

Yes 7 No 0

j. Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the 2019-20 Administrative Services provided by Southeast Kansas Educational Service Center.

Yes 7 No 0

k. Motion by Thomas Welsh second by Heidi Pickerell to adopt the Resolution Waiver for Generally Accepted Accounting Principles as presented.

Yes 7 No 0

l. Motion by Sharon Sweeney second by Heidi Pickerell to approve the Spanish Teacher Interlocal Agreement with Jefferson County North as presented.

Yes 7 No 0

m. EXECUTIVE SESSION

Motion by Thomas Welsh second by Sharon Sweeney to go into executive session beginning at 9:04 P.M. to discuss personal matters of non-elected personnel that relates to performance and contracts and to discuss matters pertaining to proposed negotiation items for FY 20 pursuant to the exception for employer-employee negotiations under KOMA. The board will reconvene in this room at 9:30 P.M. Susan Grey left the session at 9:15 P.M.

Yes 7 No 0

n. Motion by Stephanie Steinlicht second by Sharon Sweeney to rescind the contract for Brittany Hibbard for Head High School Softball Coach.

Yes 7 No 0

RETURN TO OPEN SESSION

The Board meeting returned to open session at 9:35 P.M.

ADJOURNMENT

The meeting was adjourned by the President at 9:36 P.M.

Previous Meetings
July 8, 2019
July 9, 2018