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U.S.D. #338 Valley Falls

Board of Education Special Meeting

July 26, 2020

6:30 P.M.

Unofficial Minutes

1.CALL MEETING TO ORDER

The meeting was called to order by President, Thomas Welsh, at 6:30 P.M. in the library.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. Donny arrived at 6:38 P.M.

2. ADOPTION OF AGENDA

Motion by LaVerne Clark second by Aaron Sprang to approve the agenda as presented.

Yes 6 No 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

None.

New Business

Discussion Item:

5. The Board discussed reopening the Dragon Pride plan.

ACTION ITEMS

6. Motion by Sharon Sweeney second by Georgia Hollis to approve to purchase technology for remote (virtual) learning as proposed in the amount of $162,270.00 and $29,657.00.

Yes 7 No 0

7. No action was taken with regard to the remote learning/extra curricular activity policy.

8. Motion by Donny Smith second by Sharon Sweeney to approve the ESP change order for a $26,103.00 credit as presented.

Yes 7 No 0

9. EXECUTIVE SESSION

Motion by Donny Smith second by Sharon Sweeney to go into executive session beginning at 8:15 P.M. to discuss matters pertaining to negotiations pursuant to the exception for employer-employee negotiations under KOMA, K.S.A. 75-4319 et seq. with Dr. Hanzlicek. The board will reconvene in this room at 8:30 P.M. The Board extended the executive session until 8:45 P.M. The Board extended the executive session until 9:00 P.M.

Yes 7 No 0

RETURN TO OPEN SESSION

The Board meeting returned to open session at 9:03 P.M.

10. Motion by Sharon Sweeney second by LaVerne Clark to approve the calendar adoption pending negotiation approval of 183 day contract.

Yes 7 No 0

ADJOURNMENT

The meeting was adjourned by the President at 9:04 P.M. 



U.S.D. #338 Valley Falls

Board of Education Special Meeting

July 16, 2020

6:30 P.M.

Unofficial Minutes

1.CALL MEETING TO ORDER

The meeting was called to order by President, Thomas Welsh, at 6:30 P.M. in the library.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson. Donny Smith arrived at 6:32 P.M.

2. ADOPTION OF AGENDA

Motion by LaVerne Clark second by Kimberly Kirkham to approve the agenda as presented.

Yes 6 No 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

None.

New Business

Discussion Items

5. The Board discussed the 2020-21 proposed budget.

ACTION ITEMS

6. Motion by Donny Smith second by Sharon Sweeney to approve to publish the Notice of Hearing for the hearing date to be on August 10, 2020, at 6:30 P.M. for the 2020-21 budget as proposed.

Yes 7 No 0

7. No action was taken with regard to a technology bid.

ADJOURNMENT

The meeting was adjourned by the President at 8:01 P.M. 


U.S.D. #338 Valley Falls

Board of Education Meeting

July 13, 2020

6:30 P.M.

Unofficial Minutes

1. CALL MEETING TO ORDER

The meeting was called to order by President, Thomas Welsh, at 6:30 P.M. in the library.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Georgia Hollis, Dr. Volora Hanzlicek, and Brenda Henson.

2. ADOPTION OF AGENDA

Motion by LaVerne Clark second by Kimberly Kirkham to approve the agenda as amended.

Yes 7 No 0

3. REVIEW BOARD NORMS

4. COMMENTS BY PATRONS AND GUESTS

None.

5. CONSENT AGENDA

a. Approve minutes of previous meetings.

b. Approve treasurer’s report and approval of warrants.

i. Approve the final bills and transfers for the fiscal year 2020 budget close-out.

ii. Elementary/Middle

iii. High School

c. Receive Keystone Board meeting report.

d. Receive the monthly mileage reports.

e. There were no Recreation Commission Minutes to receive.

f. Approve the destruction of 2014-2015 district old records.

g. i. Approve the designation of Brenda Henson as Clerk of the Board.

ii. Approve the designation of Brenda Lloyd as Deputy Clerk of the Board.

iii. Approve the designation of Cyrena Burghart as the District Treasurer.

iv. Approve the Valley Falls School District Organizational Chart.

v. Approve the appointment of Dr. Volora Hanzlicek as the Food Service Representative.

vi. Approve the appointment of Dr. Volora Hanzlicek as the Hearing Officer for Free and Reduced Priced Meal Application Appeals.

vii. Approve the appointment of Cyrena Burghart as the Freedom of Information Officer.

viii. Approve the appointment of Dr. Volora Hanzlicek as the Compliance Coordinator for Federal Programs.

ix. Approve the designation of Brenda Henson as the KPERS Representative.

x. Approve the appointment of Rick Johnson as the school attorney.

xi. Approve to establish the mileage rate for reimbursement of private vehicles at .575 cents per mile.

xii. Approve to establish petty cash limits as follows: prek-8 is $500.00; high school is $1000.00; central office is $700.00; the high school athletic start-up is $3000; and middle school athletic start-up is $1000.00.

xiii. Approve to adopt guidelines for activity funds and all school and gate receipts as follows: each school secretary, clerk and treasurer will have a security bond; the Superintendent will sign all activity fund purchase orders; no reimbursements will be made to staff without a proper receipt; and all funds should be deposited at least once weekly.

xiv. Approve the appointment of Susan Grey as the official of activity funds for the Elementary and Greg Morgan for the High School.

xv. Approve Kendall State Bank as the official depository for the school district funds and review signatures on file.

xvi. Approved the authorization of early payment of bills-approval of the consent agenda would continue to allow Board Clerk to pay bills early which would result in a late fee if not paid and/or would result in a discount.

xvii. Approve to adopt the 1,116 hour calendar.

xviii. Approve to designate Susan Grey, Elementary and Greg Morgan, High School, as the truancy officer for the 2020-21 school year.

xix. Approve to designate the Valley Falls Vindicator as the official newspaper for school notices.

xx. Approve to designate Dr. Volora Hanzlicek as the compliance coordinator for Federal Anti-Discrimination Laws Including Title VI, Title VII and Title IX, and Section 504 (ADA).

xxi. Approve to designate Susan Grey as the coordinator for the homeless children.

xxii. Approve the insurance companies for the 2020-21 school year as follows: KASB sponsored student accident insurance; 2020-2021 KSHSAA catastrophe insurance; KASB for workman’s compensation insurance; EMC for building and vehicle insurance; and Delta Dental for dental insurance.

xxiii. Approve Dr. Volora Hanzlicek as the District Hearing Officer.

h. Approve to accept the resignation of: None.

i. Approve the hiring of Becky Nutter as Music/Teacher Aide at $12.50/hr; Jordan Barber as Elementary Teacher Aide at $12.50/hr; and Tim Bickford as bus driver at $15.20/hr.

Motion by Donny Smith second by Aaron Sprang to approve the consent agenda as presented.

Yes 7 No 0

Old Business:

6. Information Items

a. The Board received thank you notes from Ella Pruett and Deb Gerstner.

b. The Board received budget information-cash balance comparison from Dr. Hanzlicek.

c. The Board received a Superintendent’s report from Dr. Hanzlicek regarding budget closeout; SPARKS funding; an updated 5 year capital improvement plan; and a reopening schools update.

New Business

7. Information Items

  • a. None.

8. DISCUSSION ITEMS

a. The Board discussed the KASB June 2020 Policy updates.

9. ACTION ITEMS

a. EXECUTIVE SESSION

Motion by Sharon Sweeney second by LaVerne Clark to go into executive session beginning at 7:38 P.M. to discuss matters pertaining to benefit packages for the FY21 school year for proposed negotiations pursuant to the exception for employer-employee negotiations under KOMA, K.S.A. 75-4319 et seq. with Dr. Hanzlicek, Emily Ahlvers, Phillip Drescher, both Bukaty Companies, and Brenda Henson. The board will reconvene in this room at 8:08 P.M. The Board extended until 8:38 P.M. The Board extended until 9:00 P.M. Brenda Henson, Emily Ahlvers, and Phillip Drescher left the Executive Session at 8:40 P.M.

Yes 7 No 0

RETURN TO OPEN SESSION

The Board meeting returned to open session at 9:01 P.M.

b. Motion by LaVerne Clark second by Aaron Sprang to approve the 2020-21 elementary student; middle school student; high school student; student activity; coach activity; and faculty handbooks as presented.

Yes 7 No 0

c. Motion by Aaron Sprang second by LaVerne Clark to approve the milk bid from Hiland Dairy as presented for the 2020-21 school year. Yes 7 No 0

d. Motion by LaVerne Clark second by Sharon Sweeney to approve the 2020-21 Procurement Plan as presented.

Yes 7 No 0

e. Motion by LaVerne Clark second by Kimberly Kirkham to approve the Schools for Quality Education quote as presented.

Yes 7 No 0

f. Motion by LaVerne Clark second by Kimberly Kirkham to adopt the Resolution Waiver for Generally Accepted Accounting Principles as presented.

Yes 7 No 0

g. Motion by Donny Smith second by Kimberly Kirkham to approve the technology bid for Chromebooks, warranty and cases, not to exceed $115,000.00.

Yes 7 No 0

h. Motion by Kimberly Kirkham second by Sharon Sweeney to approve the enrollment fees for 2020-21 as amended to change the iPad insurance title to Technology Fee PreK-12 and to remove the 6-8 planners for $3.50. Yes 7 No 0

i. Motion by LaVerne Clark second by Donny Smith to approve the 2020-21 PreK calendar as presented.

Yes 7 No 0

j. Motion by Donny Smith second by Sharon Sweeney to approve the Locker Room Heater bid from Heinen PHE, to include haul away of debris and smoke detectors in the price quoted.

Yes 6 No 0

Aaron Sprang stepped out of the meeting at 9:28 P.M. and returned at 9:33 P.M.

k. Motion by Sharon Sweeney second by Aaron Sprang to approve the County Coronavirus Relief Fund Resolution as presented.

Yes 7 No 0

l. No action was taken regarding the ESP air cleaning proposal.

m. EXECUTIVE SESSION

Motion by Donny Smith second by Sharon Sweeney to go into executive session beginning at 9:45 P.M. to discuss personal matters of non-elected personnel that relates to performance and contracts under KOMA, K.S.A. 75-4319 et seq. Dr. Hanzlicek and Susan Grey were present during the session. The board will reconvene in this room at 10:05 P.M.

Yes 7 No 0

RETURN TO OPEN SESSION

The Board meeting returned to open session at 10:05 P.M.

n. Motion Kimberly Kirkham second by Sharon Sweeney to extend Susan Grey’s contract one year, through the 2021-2022 school year.

Yes 7 No 0

o. Motion by Donny Smith second by Sharon Sweeney to conduct a Special Meeting on July 16, 2020, at 6:30 P.M. to approve to publish the Notice of Budget Hearing and approve technology bids.

Yes 7 No 0

p. Motion by Sharon Sweeney second by Aaron Sprang to approve the final bills and transfers for the 2019-20 fiscal year.

Yes 7 No 0

ADJOURNMENT

The meeting was adjourned by the President at 10:10 P.M. 



U.S.D. #338 Valley Falls

Board of Education Special Meeting

July 1, 2020

6:30 P.M.

Unofficial Minutes

1.CALL MEETING TO ORDER

The meeting was called to order by President, Thomas Welsh, at 6:30 P.M. in the east gym.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Georgia Hollis, Dr. Volora Hanzlicek and Brenda Henson.

Kimberly stepped out of the meeting at 9:25 P.M. and returned at 9:26 P.M.

Absent: Sharon Sweeney.

2. ADOPTION OF AGENDA

Motion by LaVerne Clark second by Donny Smith to approve the agenda as presented.

Yes 6 No 0

3. REVIEW BOARD NORMS

4. COMMENTS FROM PATRONS AND GUESTS

None.

New Business

DISCUSSION ITEMS

5. The Board discussed the addition to the current ESP project-quality air improvement.

6. The Board discussed the budget for fiscal year 2021.

7. The Board received an update on the 5 year capital improvement plan.

8. The Board discussed the process to update the strategic plan.

ACTION ITEMS

9. No action was taken with regard to the quality air project with ESP.

10. Motion by Donny Smith second by Aaron Sprang to approve to seek bids for the approach in front of the bus barn.

Yes 6 No 0

11. No action was taken with regard to a Special Board Meeting date to get further KASB training.

12. No action was taken with regard to a Special Board Meeting to approve the fiscal year 2021 budget.

ADJOURNMENT

The meeting was adjourned by the President at 10:14 P.M.