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U.S.D. #338 Valley Falls

Board of Education Meeting

January 13, 2020

6:30 P.M.

Unofficial Minutes

1.CALL MEETING TO ORDER

The meeting was called to order by Vice-President, Thomas Welsh, at 6:30 P.M. in the library.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Shannon Meyer, Dr. Volora Hanzlicek, and Brenda Henson.

2. Resolution 1.7.2020.1 Board Elections

Motion by LaVerne Clark second by Shannon Meyer to approve the Resolution 1.7.2020.1 Board Elections as presented.

Yes 7 No 0

3. ELECTION OF OFFICERS AND APPOINTMENTS

a. Motion by LaVerne Clark to nominate Thomas Welsh second by Sharon Sweeney. Motion by LaVerne Clark second by Sharon Sweeney to close nominations for Board President.

Yes 7 No 0

The Board elected Thomas Welsh as Board President.

b. Motion by LaVerne Clark to nominate Shannon Meyer second by Sharon Sweeney. Motion by Sharon Sweeney second by LaVerne Clark to close nominations for Board Vice-President.

Yes 7 No 0

The Board elected Shannon Meyer as Board Vice-President.

c. Motion by Sharon Sweeney to nominate Thomas Welsh and Shannon Meyer second by Donny Smith. The Board elected Thomas Welsh and Shannon Meyer as the BOE Negotiations Committee Members.

Yes 7 No 0

d. Motion by Sharon Sweeney to nominate LaVerne Clark second by Thomas Welsh for the Economic Development Committee Board Representative. The Board elected LaVerne Clark as the Economic Development Committee Board Representative.

Yes 7 No 0

e. Motion by LaVerne Clark to nominate Sharon Sweeney second by Aaron Sprang as a Curriculum Coordinating Council Member. The Board elected Sharon Sweeney as a Curriculum Coordinating Council Member.

Yes 7 No 0

f. Motion by Sharon Sweeney to nominate Thomas Welsh second by Donny Smith for the KASB Governmental Relations Network Representative. The Board elected Thomas Welsh as the KASB Governmental Relations Network Representative.

Yes 7 No 0

g. The Motion was tabled in reference to the possible nomination and election of a Board Member to the Finance Sub Committee.

h. The Motion was tabled in reference to the possible nomination and election of a Board Member to the School and Community Sub Committee.

i. The Motion was tabled in reference to the possible nomination and election of a Board Member to the Curriculum and Instruction Sub Committee.

j. Motion by Donny Smith to nominate Kimberly Kirkham second by Thomas Welsh. Motion by Sharon Sweeney to nominate Donny Smith second by Kimberly Kirkham. The Board elected Kimberly Kirkham and Donny Smith as the USD 338 Foundation Board Members.

Yes 7 No 0

k. Motion by Donny Smith to nominate Sharon Sweeney second by LaVerne Clark. The Board elected Sharon Sweeney the Keystone Board Representative.

Yes 7 No 0

4.ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Shannon Meyer to approve the agenda as amended.

Yes 7 No 0

5. GOOD NEWS FROM THE DISTRICT

Students and teachers showed a video regarding DragonPRIDE on the school bus.

6. COMMENTS BY PATRONS AND GUESTS

None.

7. CONSENT AGENDA

a. Approve minutes of previous meetings.

b. Approve treasurer’s report and approval of warrants.

c. Receive Keystone Board meeting report.

d. Receive the monthly mileage reports.

e. Receive Recreation Commission Minutes.

f. Approve resignations of: Cyndee Bergin will retire at the end of the school year.

g. Approve hiring of: none.

h. Susan Grey provided a Principal Report in the Board packet.

Motion by LaVerne Clark second by Aaron Sprang to approve the consent agenda as presented.

Yes 7 No 0

Old Business:

8. Information Items

a. The Board received a thank you note from Heidi Pickerell.

b. The Board received budget information-cash balance comparison from Dr. Hanzlicek.

c. The Board received a Finance Sub Committee Report.

d. The Board received a Superintendent’s report from Dr. Hanzlicek regarding a chair lift update; a Performance Energy Project update; employee health and wellness; final audit numbers for September 20th; a a therapy dog; and the January in-service/PBIS focus.

New Business

9. Discussion Items

a. School Surveillance Policy (developing and publishing policies describing the purpose of surveillance cameras and the parameters for use.)

10. ACTION ITEMS

a. Motion by Sharon Sweeney second by Shannon Meyer to hold a Special Board Meeting for a work session on January 29, 2020, at 6:30 PM in the library, to include an Executive Session.

Yes 7 No 0

b. Motion by Donny Smith second by LaVerne Clark to approve the amendments to the current Facility Usage Policy and Fees to exclude a practice football field fee and if 100% of participants are USD 338 students in Group 2, Rate A, the fee shall be waived.

Yes 7 No 0

c. Motion by LaVerne Clark second by Shannon Meyer to approve the Resolution 1.13.2020.2 Board Meeting Dates FY21 as presented.

Yes 7 No 0

d. The Motion was tabled in reference to the possibility of an additional driver for the preschool route.

e. Motion by Donny Smith second by Aaron Sprang to approve the Middle School Trip to Snow Creek on January 28th.

Yes 7 No 0

f. EXECUTIVE SESSION

Motion by Sharon Sweeney second by Shannon Meyer to go into executive session beginning at 8:15 P.M. to discuss matters that adversely or favorable affect a person as a student; matters affecting the student as far as required curricula and credit; matters of non-elected personnel that relates to performance and contracts; to discuss negotiations; pursuant to the exceptions relating to actions adversely or favorable affecting a student; and relating to non-elected personnel under KOMA.

The board will reconvene in this room at 8:45 P.M. The session was extended until 9:00 P.M. The session was extended until 9:10 P.M.

Yes 7 No 0

RETURN TO OPEN SESSION

The Board meeting returned to open session at 9:14 P.M.

g. POSSIBLE ACTION AFTER THE EXECUTIVE SESSION

i. Motion by Sharon Sweeney second by Donny Smith to waive the required math credit for a student.

Yes 7 No 0

ii. Motion by Donny Smith second by Sharon Sweeney to approve a request for an out of district student to attend the district.

Yes 7 No 0

h. Motion by Sharon Sweeney second by Donny Smith to remove Jody Lockhart from the district bank account signature card and add Thomas Welsh.

Yes 7 No 0

ADJOURNMENT

The meeting was adjourned by the Vice-President at 9:15 P.M.