U.S.D. #338 Valley Falls

Board of Education Meeting

August 12, 2019

6:30 P.M.

Unofficial Minutes


The meeting was called to order by Vice-President, Thomas Welsh, at 6:32 P.M. in the library.

Present: John Shipley, LaVerne Clark, Heidi Pickerell, Thomas Welsh, Sharon Sweeney, Dr. Volora Hanzlicek and Brenda Henson.

Absent: Jody Lockhart and Stephanie Steinlicht.

John Shipley joined via computer at 6:29 P.M. He left the meeting at 7:37 P.M. and returned via computer at 7:53 P.M. Heidi Pickerell stepped out of the meeting at 7:53 P.M. and returned to the meeting at 7:54 P.M. Jody Lockhart was called into the meeting via phone at 6:40 P.M. and left the meeting at 6:41 P.M.


Motion by Heidi Pickerell second by Sharon Sweeney to approve the agenda as amended.

Yes 5 No 0



Suzanne Stout spoke regarding curriculum updates.




a.Approve Minutes of Previous Meetings.

b.Approve Treasurer’s Report and Approval of Warrants.

c.Receive Keystone Board Meeting Report.

d.Receive Monthly Vehicle Mileage Sheets.

e.Receive Recreation Commission Minutes.

f.Approve the resignations of Jesica Clark as the Library Aide; Janice Maddox as CLC Director and Frank Maldonado as Assistant High School Boys Basketball Coach.

g.Approve the hiring of Todd Pickerell as Middle School Head Football Coach; Cameron Hall and Katie Hall as High School Co-STUCO sponsors; and Dianna Welsh as Librarian Aide.

Motion by Sharon Sweeney second by John Shipley to approve the consent agenda as presented.

Yes 4 No 0

Heidi Pickerell and Thomas Welsh left the meeting at 6:41 P.M. and returned at 6:42 P.M.

Old Business

7. Information Items

a. The Board received a thank you note from the family of Joe Glissman.

i. The Board received an auditor communication.

b. The Board received cash balance comparisons.

c. The Board received a Superintendent’s update regarding program costs; a SCARF summary; and the Budget for fiscal year 2020 and fiscal year 2021. The Superintendent said that the ag committee will discuss a plan to move forward and how to fund an ag program or how to move forward with a plan of integration of ag concepts as opposed to a full program.

d. The Board took a physical walkthrough of the buildings to view summer work and view any needs at 7:37 P.M. They returned at 7:54 P.M.

New Business

8. Discussion Item

a. The Board reviewed Board norms.


a. Motion by Sharon Sweeney second by LaVerne Clark to approve the bus bid as presented from Kansas Truck in the amount of $86,129.00.

Yes 5 No 0

b. Motion by LaVerne Clark second by Heidi Pickerell to go into executive session beginning at 8:00 P.M. to discuss matters of non- elected personnel that relates to performance and contracts. Also, to include the proposed negotiations items for FY20 pursuant to the exception for employer-employee negotiations under KOMA, K.S.A. 75- 4319 et seq. The board will reconvene in this room at 8:15 P.M.

Yes 5 No 0

The Board meeting returned to open session at 8:15 P.M.

i. Motion by Heidi Pickerell second by LaVerne Clark to approve the Classified Handbook and provide each classified employee continuing in the same job role a $.40 increase per hour in pay.

Yes 5 No 0

ii. Motion by Sharon Sweeney second by Heidi Pickerell to approve the 2018-19 Negotiated Agreement as presented.

Yes 5 No 0

iii. Motion by Heidi Pickerell second by Sharon Sweeney to approve the following Administrator benefits:

The District will match $1:$1 up to $100.00 per month for Susan Grey and Dr. Volora Hanzlicek each for choosing to participate in the benefit of the 403(b) annuity account.

Yes 5 No 0

Dr. Volora Hazlicek stepped out of the meeting at 8:10 P.M. and returned at 8:15 P.M.

iv. Motion by Heidi Pickerell second by Sharon Sweeney to approve a student teacher stipend for $500.00 each to Regan Gibson and Kaylyn Walker for room and board.

Yes 5 No 0


The meeting was adjourned by the Vice-President at 8:18 P.M.