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U.S.D. #338 Valley Falls

Special Board of Education Meeting

April 23, 2020

6:30 P.M.

Unofficial Minutes

1.CALL MEETING TO ORDER

The meeting was called to order by President, Thomas Welsh, at 6:30 P.M. in the east gym.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Dr. Volora Hanzlicek and Brenda Henson.

Absent: Shannon Meyer.

2.ADOPTION OF AGENDA

Motion by LaVerne Clark second by Kimberly Kirkham to approve the agenda as presented.

Yes 6 No 0

3. COMMENTS FROM PATRONS AND GUESTS

Melanie Martens sent a question via email regarding welfare checks on kids.

ACTION ITEMS

4. Motion by LaVerne Clark second by Aaron Sprang to accept the resignation of Derek Smith, High School Science Teacher.

  • Yes 6 No 0

5. Motion by Donny Smith second by LaVerne Clark to go into executive session beginning at 6:40 P.M. to discuss matters of non-elected personnel that relates to performance and contracts for the FY21 school year pursuant to the exception relating to personnel under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 8:30 P.M. The Board extended the executive session until 8:40 P.M. Greg Morgan was invited into the session virtually at 7:00 P.M. Cassie Geis was invited into the session virtually at 7:30 P.M.

Yes 6 No 0

The Board meeting returned to open session at 8:40 P.M.

i. Motion by Donny Smith second by Aaron Sprang to approve the hiring of Shanna Wilson and Brittany Brown as Elementary Teachers for the 2020-21 school year.

Yes 6 No 0

ii. Motion by Donny Smith second by Kimberly Kirkham to approve authorizing of Dr. Hanzlicek and Thomas Welsh to negotiate a contract with a 9-12 building principal candidate.

Yes 6 No 0

iii. Motion by Donny Smith second by Sharon Sweeney to approve authorizing of Dr. Hanzlicek to negotiate a contract with a High School Counselor candidate.

Yes 6 No 0

6. ADJOURNMENT

The meeting was adjourned by the President at 8:42 P.M. 


U.S.D. #338 Valley Falls

Board of Education Meeting

April 6, 2020

6:30 P.M.

Unofficial Minutes

1.CALL MEETING TO ORDER

The meeting was called to order by President, Thomas Welsh, at 6:30 P.M. in the east gym.

Present: Donny Smith, Aaron Sprang, Kimberly Kirkham, LaVerne Clark, Thomas Welsh, Sharon Sweeney, Dr. Volora Hanzlicek and Brenda Henson.

Absent: Shannon Meyer.

2.ADOPTION OF AGENDA

Motion by Sharon Sweeney second by Kimberly Kirkham to approve the agenda as amended.

Yes 6 No 0

3. COMMENTS FROM PATRONS AND GUESTS

None.

4. CONSENT AGENDA

a.Approve Minutes of Previous Meetings.

b.Approve Treasurer’s Report and Approval of Warrants.

c.Receive Keystone Board Meeting Report.

d.No Site Council meeting was held in March.

e.No Curriculum Coordinating Council meeting was held in March.

f.Receive Monthly Vehicle Mileage Sheets.

g.No Recreation Commission meeting was held in March.

h.Approve resignations as follows: Tabitha Fialkowski as Middle School Cheer Coach and Seth Cooper as Lead Teacher.

i.Approve hiring as follows: None.

j.The Board received a written report in the Board packet from Susan Grey.

Motion by Sharon Sweeney second by Aaron Sprang to approve the consent agenda as presented.

Yes 6 No 0

Old Business

5. Information Items

a. There were no written communications.

b. The Board received cash balance comparisons.

c. The Board received a Superintendent report regarding the process for hiring a building principal; COVID-19 and an update on open teaching positions.

6. Discussion Items

a. The Board discussed an accounting system.

New Business

7. Discussion Items

The Board received a COVID-19 USD 338 update during Dr. Hanzlicek’s Superintendent report.

8. ACTION ITEMS

a.Motion by LaVerne Clark second by Aaron Sprang to approve the groundskeeping bid for mowing from Williams Mowing.

  • Yes 6 No 0

b. Motion by Sharon Sweeney second by LaVerne Clark to approve the KASB Membership renewals (Option 1) as follows: Membership renewal of $5846.64 and Legal Assistance Fund of $2100.00 for the 2020-21 renewal period.

Yes 6 No 0

c.Motion by Sharon Sweeney second by Kimberly Kirkham to approve the Wage Payment Resolution as presented.

Yes 6 No 0

d.Motion by LaVerne Clark second by Donny Smith to approve a shortened schedule for seniors graduating in 2020. Seniors must meet the minimum Kansas State Board of Education requirements to receive a USD #338 diploma.

Yes 6 No 0

The Board went into a brief recess to begin at 7:05 PM and resume the meeting at 7:10 PM. The meeting continued at 7:10 PM.

e. Motion by Donny Smith second by Kimberly Kirkham to approve the Continuous Learning Plan for the KSDE Waiver of the Required Hours as amended to include rewording the paragraph of the Waiver at the top of page 8 with approved wording to match Action Item 8d.

Yes 6 No 0

  • f.Motion by Donny Smith second by LaVerne Clark to approve to reopen the track to public access with a request to adhere to guidelines and regulations as posted.
  • Yes 6 No 0

g. Motion by Thomas Welsh second by Sharon Sweeney to go into executive session beginning at 7:12 P.M. to discuss and protect the rights of a student pertaining to the approval of core credits for vocational courses pursuant to the exception relating to actions adversely or favorable affecting a student under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 7:17 P.M.

Yes 6 No 0

The Board meeting returned to open session at 7:17 P.M.

h. Motion by Sharon Sweeney second by Kimberly Kirkham to approve core credits for vocational courses for a student. .

Yes 6 No 0

  • i.Motion by Sharon Sweeney second by Aaron Sprang to go into executive session beginning at 7:17 P.M. to discuss negotiations related to an addendum to the 2019-20 Negotiated Agreement due to COVID-19 pursuant to the exception relating to employee negotiations under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 7:22 P.M.

Yes 6 No 0

  • The Board meeting returned to open session at 7:22 P.M.

j. Motion by LaVerne Clark second by Kimberly Kirkham to approve the addendum also known as a Memo of Understanding to the 2019-20 Negotiated Agreement as presented.

Yes 6 No 0

k. Motion by Sharon Sweeney second by Kimberly Kirkham to go into executive session beginning at 7:25 P.M. to discuss non-elected personnel related to contracts under KOMA, K.S.A. 75-4319 et seq. The board will reconvene in this room at 7:30 P.M.

Yes 6 No 0

The Board meeting returned to open session at 7:30 P.M.

  • l.Motion by Donny Smith second by Kimberly Kirkham to approve to hire Jason Claycamp as Middle School Language Arts and Social Studies teacher for the 2020-21 school year.
  • Yes 6 No 0

m. ADJOURNMENT

The meeting was adjourned by the President at 7:31 P.M.