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July Minutes

U.S.D. #338 Valley Falls

Board of Education Meeting

July 10, 2017

6:30 P.M.

 

Unofficial Minutes

 

  1. CALL MEETING TO ORDER

The meeting was called to order by President, Jody Lockhart, at 6:30 P.M. in the library.

Present:  John Shipley, LaVerne Clark, Jody Lockhart, Heidi Pickerell, Stephanie Steinlicht, Thomas Welsh, Loren Feldkamp, and Brenda Henson.

Absent:  Sharon Sweeney.  John Shipley arrived at 6:33 P.M.

 

      II.        ELECTION OF OFFICERS AND APPOINTMENTS

 

                1.     Motion by Heidi Pickerell to nominate Jody Lockhart second by Stephanie Steinlicht.  Motion by Heidi Pickerell second by LaVerne Clark                                    to close nominations for Board President. 

                        Yes      5          No       0

                        The Board elected Jody Lockhart as Board President.

 

                2.     Motion by Heidi Pickerell to nominate LaVerne Clark second by Stephanie Steinlicht.  Motion by Heidi Pickerell second by Stephanie                               Steinlicht to close nominations for Board Vice-President. 

                        Yes      5          No       0

                        The Board elected LaVerne Clark as Board Vice-President.           

 

                3.     Motion by Heidi Pickerell to nominate Sharon Sweeney second by Stephanie Steinlicht.  The Board elected Sharon Sweeney the Keystone                                 Board Representative.

        Yes      6          No       0

       

4.     Motion by Heidi Pickerell to nominate Jody Lockhart and LaVerne Clark second by Stephanie Steinlicht.  The Board elected Jody Lockhart and LaVerne Clark as the 2017-2018 BOE Negotiations Committee Chairpersons.

        Yes      6          No       0

 

5.     Motion by Heidi Pickerell to nominate LaVerne Clark second by Stephanie Steinlicht for the 2017-18 Economic Development Committee Board Representative.          

        Yes      6          No       0

 

6.     Motion by Heidi Pickerell to nominate Loren Feldkamp second by John Shipley for the 2017-2018 KASB Governmental Relations Network Representative.

        Yes      6          No       0                                                                             

 

III.         ADOPTION OF AGENDA

 

Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the agenda as amended.

Yes     6          No              0

 

IV.       CONSENT AGENDA

 

  1. Approve minutes of previous meetings.
  2. Approve treasurer’s report and approval of warrants.
  3. Receive Keystone Board meeting report.
  4. Receive the monthly mileage reports. 
  5. Approve the destruction of 2011-2012 district old records.

6a.   Approve the designation of Brenda Henson as Clerk of the Board.

6b. Approve the designation of Brenda Lloyd as Deputy Clerk of the Board.

6c.   Approve the designation of Cyrena Burghart as the District Treasurer.

6d. Approve the Valley Falls School District Organizational Chart.

6e.   Approve establishing Board of Education meeting dates as the second Monday of each month in the District Library with the meeting starting at        6:30 p.m.

6f.   Approve the appointment of Loren Feldkamp as the Food Service Representative.

6g.  Approve the appointment of Loren Feldkamp as the Hearing Officer for Free and Reduced Priced Meal Application Appeals.

6h.  Approve the appointment of Cyrena Burghart as the Freedom of Information Officer.

6i.   Approve the appointment of Loren Feldkamp as the Compliance Coordinator for Federal Programs.

6j.   Approve the designation of Brenda Henson as the KPERS Representative.

6k.  Approve the appointment of Rick Johnson as the school attorney.

6l.   Approve to establish the mileage rate for reimbursement of private vehicles at 53.5 cents per mile.

6m. Approve to establish petty cash limits as follows:  prek-8 is $500.00; high school is $1000.00; central office is $700.00; the high school athletic start-       up is $0; and middle school athletic start-up is $700.00.

6n.  Approve to adopt guidelines for activity funds and all school and gate receipts as follows:  each school secretary, clerk and treasurer will have a        security bond; the Superintendent will sign all activity fund purchase orders; no reimbursements will be made to staff without a proper receipt; and all funds should be deposited at least once weekly.

6o.  Approve the appointment of Susan Grey and Mark Lamb as the officials of activity funds.

6p.  Approve Kendall State Bank as the official depository for the school district funds and review signatures on file.

6q.  Approved the authorization of early payment of bills-approval of the consent agenda would continue to allow Board Clerk to pay bills early which would result in a late fee if not paid and/or would result in a discount.

6r.   Approve to adopt the 1,116 hour calendar.

6s.   Approve to designate Mark Lamb as the truancy officer for the 2017-18 school year.

6t.   Approve to designate the Valley Falls Vindicator as the official newspaper for school notices.

6u.  Approve to designate Loren Feldkamp as the compliance coordinator for Federal Anti-Discrimination Laws Including Title VI, Title VII, Title IX, and Section 504 (ADA).

6v.  Approve to designate Susan Grey as the coordinator for the homeless children.

6w.  Approve the insurance companies for the 2017-18 school year as follows:  KASB sponsored student accident insurance; 2017-2018 KSHSAA        catastrophe insurance; KASB for workman’s compensation insurance; EMC for building and vehicle insurance; and Delta Dental for dental insurance.

6x.  Approve Loren Feldkamp as the District Hearing Officer.

 

Motion by Heidi Pickerell second by LaVerne Clark to approve the consent agenda as presented.

Yes     6         No              0

 

V.        ANNOUNCEMENTS, REPORTS, AND/OR WRITTEN COMMUNICATIONS.

 

The Board received a thank you note from Brenda Lloyd.

 

VI.      COMMENTS FROM PATRONS AND GUESTS

 

    Lori Wunder spoke regarding the high school graduation date.

 

VII.    PRINCIPAL BUILDING REPORTS AND SUPERINTENDENT  REPORT

 

            Mark Lamb was not in attendance.

            Loren Feldkamp spoke regarding the budget timeline; supplemental positions; van #21; a thank you note received; the school bus safety unit; the video                        stand; and a 5 year strategic plan.

            Susan Grey was in attendance, but did not give a report.

 

VIII.   DISCUSSION ITEMS

 

1.   Loren reviewed the 2017-18 budget timeline.

2.   Loren updated the Board on the extraordinary needs request with the State of Kansas.

3.   Loren reviewed the year-end cash balances with the Board.

4.   The Board reviewed insurance claims on the RTU damage and vehicle damage during a hail storm on 5/18/17.

5.   Loren presented plans and recommendations for implementing a concussion protocol.

6.   The Board discussed the 2017-18 graduation date.

7.   Loren updated the Board on the 2017-18 health insurance premiums.

 

IX.      ACTION ITEMS

 

                  1.  Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the Interlocal Agreement with Jefferson County North for sharing a Spanish                           Teacher as presented.                                    

                        Yes      6          No       0

 

                  2.   Motion by LaVerne Clark second by Heidi Pickerell to approve the Interlocal Agreement with Jefferson County North for sharing a Business Teacher as presented.

                        Yes      6          No       0

 

                  3.   Motion by Heidi Pickerell second by LaVerne Clark to approve the milk bid from Hiland Dairy as presented.

                        Yes      6          No       0

 

                  4.   Motion by Heidi Pickerell second by John Shipley to approve the 2017-18 lunch prices and enrollment fees as amended.

                        Yes      6          No       0

           

                  5.   Motion by LaVerne Clark second by Stephanie Steinlicht to adopt the  Resolution Waiver for Generally Accepted Accounting Principles as                                 presented.

                        Yes      6          No       0

 

                 6.    Motion by Heidi Pickerell second by Stephanie Steinlicht to approve amending the June 12th Action Item #5 RTU bid amount to $19,940.00.                             Yes      6          No       0

 

                  7.   Motion by Heidi Pickerell second by John Shipley to approve to contract with Stormont-Vail for the Athletic Trainer and to purchase the Impact                             Test Package from Stormont-Vail for the total amount not to exceed  $3,115.00.

                        Yes      3          No       2     (LaVerne Clark and Thomas Welsh)

                        Motion failed.

                        Motion by LaVerne Clark second by Thomas Welsh to approve to contract with St. Francis for the Athletic Trainer and to purchase the Impact Test                           Package from St. Francis for the total amount not to exceed $2,928.32.

                        Yes      4          No       1     (John Shipley)

                        Stephanie Steinlicht excused herself from the meeting at 7:40 P.M.  and returned to the meeting at 7:45 P.M.

 

                  8.   Motion by Heidi Pickerell second by John Shipley to approve the release/sale of Bus #8 to EMC Insurance Company for the total net                                   settlement of $1,010.00.

                        Yes      6          No       0

 

                  9.   Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the FCCLA National Trip stipend of $500.00.

                        Yes      6          No       0

 

                  10. Motion by LaVerne Clark second by Stephanie Steinlicht to approve the resignation of Drew Kraxner as Head MS Boys Basketball Coach.            

                        Yes      6          No       0

 

                  11. Motion by Heidi Pickerell second by Thomas Welsh to approve to keep the current classified hourly and salary rates for the same amounts as the                         2016-17 year, with the following exceptions:

                        Kyle Glissman at an hourly rate of $15.42;

                        Susie Kirkwood at an hourly rate of $15.08; and

                        Marlayna Wynkoop at an hourly rate of $11.88.

                        Yes      6          No       0

                        Jody Lockhart excused herself from the meeting at 8:00 P.M. and returned at 8:10 P.M.

 

                  12. Motion by Heidi Pickerell second by John Shipley to approve the 2017-18 elementary student; middle school student; high school student;                         iPad Policy, Procedures and Information; student activity; coach activity; and faculty handbooks as presented.

                        Yes      6          No       0

 

                  13. Motion by John Shipley second by LaVerne Clark to approve the following:

                        Susan Grey

                        A base salary of $82,000.00 for a 11 month contract; a total of 15 discretionary days to be paid out with possible district buy-back at a rate                         of $85.00 a day for unused leave after banking 36 sick days, the principal may buy back up to 15 discretionary days per year; district payment of                                 $9000.00 a year toward the purchase of health and dental insurance for the 2017-2018 school year; and district payment of $600.00 for professional dues.  There will also be a curriculum director salary of $3,250.00 to be included for 2017-18.                                    

                         

                        Mark Lamb

                        A base salary of $70,000.00 for a 10.5 month contract; a total of 15 discretionary days to be paid out with possible district buy-back at a rate                         of $85.00 a day for unused leave after banking 36 sick days, the principal may buy back up to 15 discretionary days per year; district payment of $9000.00 a year toward the purchase of health and dental insurance for the 2017-2018 school year; and district payment of $600.00 for professional dues.   

                        Yes      6          No       0         

 

            14.       Motion by Heidi Pickerell second by LaVerne Clark to approve the scheduling of high school graduation for May 13, 2018, at 2:00 P.M.

                        Yes      6          No       0

 

            15.       Motion by LaVerne Clark second by Heidi Pickerell to approve the hiring of Mary Constant as High School Assistant Softball Coach and to approve                                   the hiring of Lorena Burdiek as Head High School Cheer Sponsor.

                        Yes      6          No       0

                                   

      X.      EXECUTIVE SESSION

                       

Motion by LaVerne Clark second by Thomas Welsh to go into executive session beginning at 7:50 P.M. to discuss matters of non-elected personnel to protect the privacy interests of the identifiable individuals; and to protect the public interest and to discuss negotiations.  The board will reconvene in this room at 8:15 P.M.  The Board extended until 8:20 P.M.

Yes            6          No      0

 

XI.      RETURN TO OPEN SESSION

 

           The Board meeting returned to open session at 8:24 P.M.

 

XII.    B.O.E. SUGGESTED ITEMS FOR NEXT MONTH’S MEETING

 

1.  None.

 

XIII.  ADJOURNMENT

 

                 The meeting was adjourned by the President at 8:30 P.M.

 


U.S.D. #338 Valley Falls

Board of Education Meeting

July 7, 2017

9:00 A.M.

 

Minutes

 

  1. CALL MEETING TO ORDER

The meeting was called to order by President, Jody Lockhart, at 9:00 A.M. in the central office.

                  Present:  LaVerne Clark, Jody Lockhart, Loren Feldkamp and Brenda Henson. 

                  Present via Phone:  Heidi Pickerell, John Shipley, Stephanie Steinlicht and Sharon Sweeney.

                  Absent:  Thomas Welsh.

 

  1. ADOPTION OF AGENDA

Motion by LaVerne Clark second by Stephanie Steinlicht to approve the agenda as presented.

Yes   6            No   0

 

  1. COMMENTS FROM PATRONS AND GUESTS

 

      None.

 

  1.       ACTION ITEMS

 

                  1.   Motion by Heidi Pickerell second by Stephanie Steinlicht to approve to publish the Capital Outlay Resolution.

                        Yes      6          No       0

                 

V.                   ADJOURNMENT

 

                 The meeting was adjourned by the President at 9:07 P.M.

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Valley Falls USD 338 700 Oak Street Valley Falls, KS  66088

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