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July Minutes

U.S.D. #338 Valley Falls

Board of Education Meeting

July 11, 2016

6:30 P.M.

 

Unofficial Minutes

 

  1. CALL MEETING TO ORDER

The meeting was called to order by President, Jody Lockhart, at 6:30 P.M. in the library.

Present:  LaVerne Clark, Jody Lockhart, Heidi Pickerell, Thomas Welsh, Stephanie Steinlicht, Loren Feldkamp and Brenda Henson.

Absent:  John Shipley and Sharon Sweeney.

 

      II.        ELECTION OF OFFICERS AND APPOINTMENTS

 

                1.     Motion by Heidi Pickerell to nominate Jody Lockhart second by Thomas Welsh.  Motion by LaVerne Clark second by Thomas Welsh                                to close nominations for Board President. 

                        Yes      4          No       0

                        The Board elected Jody Lockhart as Board President.

 

                2.     Motion by Heidi Pickerell to nominate LaVerne Clark second by Thomas Welsh.  Motion by Heidi Pickerell second by Thomas Welsh                               to close nominations for Board Vice-President. 

                        Yes      4          No       0

                        The Board elected LaVerne Clark as Board Vice-President.           

 

                3.     Motion by LaVerne Clark to nominate Sharon Sweeney second by Heidi Pickerell.  The Board elected Sharon Sweeney the Keystone                                                 Board Representative.

        Yes      4          No       0

       

4.     Motion by Heidi Pickerell to nominate Jody Lockhart and LaVerne Clark second by Thomas Welsh.  The Board elected Jody Lockhart and LaVerne Clark as the 2016-2017 BOE Negotiations Committee Chairpersons.

        Yes      4          No       0

 

5.     Motion by Heidi Pickerell to nominate LaVerne Clark second by Thomas Welsh for the 2016-17 Economic Development Committee Board Representative.          

        Yes      4          No       0

 

6.     Motion by Heidi Pickerell to nominate Loren Feldkamp second by LaVerne Clark for the 2016-2017 KASB Governmental Relations Network Representative.

        Yes      4          No       0                                                                            

 

III.         ADOPTION OF AGENDA

 

Motion by LaVerne Clark second by Heidi Pickerell to approve the agenda as presented.

Yes     4          No   0

 

IV.       CONSENT AGENDA

 

  1. Approve minutes of previous meetings.
  2. Approve treasurer’s report and approval of warrants.
  3. Receive Keystone Board meeting report.
  4. Receive the monthly mileage reports. 
  5. Approve the destruction of 2010-2011 district old records.

6a.   Approve the designation of Brenda Henson as Clerk of the Board.

6b. Approve the designation of Brenda Lloyd as Deputy Clerk of the Board.

6c.   Approve the designation of Cyrena Burghart as the District Treasurer.

6d. Approve the Valley Falls School District Organizational Chart.

6e.   Approve establishing Board of Education meeting dates as the second Monday of each month in the District Library with the meeting starting at        6:30 p.m.

6f.   Approve the appointment of Loren Feldkamp as the Food Service Representative.

6g.  Approve the appointment of Loren Feldkamp as the Hearing Officer for Free and Reduced Priced Meal Application Appeals.

6h.  Approve the appointment of Cyrena Burghart as the Freedom of Information Officer.

6i.   Approve the appointment of Loren Feldkamp as the Compliance Coordinator for Federal Programs.

6j.   Approve the designation of Brenda Henson as the KPERS Representative.

6k.  Approve the appointment of Rick Johnson as the school attorney.

6l.   Approve to establish the mileage rate for reimbursement of private vehicles at .54 cents per mile.

6m. Approve to establish petty cash limits as follows:  prek-8 is $500.00; high school is $1000.00; central office is $700.00; the high school athletic start-   up is $0; and middle school athletic start-up is $700.00.

6n.  Approve to adopt guidelines for activity funds and all school and gate receipts as follows:  each school secretary, clerk and treasurer will have a        security bond; the Superintendent will sign all activity fund purchase orders; no reimbursements will be made to staff without a proper receipt; and all funds should be deposited at least once weekly.

6o.  Approve the appointment of Susan Grey and Mark Lamb as the officials  of activity funds.

6p.  Approve Kendall State Bank as the official depository for the school district funds and review signatures on file.

6q.  Approve the authorization of early payment of bills-approval of the consent agenda would continue to allow Board Clerk to pay bills early which would result in a late fee if not paid and/or would result in a discount.

6r.   Approve to adopt the 1,116 hour calendar.

6s.   Approve to designate Mark Lamb as the truancy officer for the 2016-17 school year.

6t.   Approve to designate the Valley Falls Vindicator as the official newspaper for school notices.

6u.  Approve to designate Loren Feldkamp as the compliance coordinator for Federal Anti-Discrimination Laws Including Title VI, Title VII, Title IX, and Section 504 (ADA).

6v.  Approve to designate Susan Grey as the coordinator for the homeless children.

6w.  Approve the insurance companies for the 2016-17 school year as follows:  2016-2017 KSHSAA catastrophe insurance; KASB for workman’s        compensation insurance; Allied for building and vehicle insurance; Delta Dental for dental insurance; and Worth Avenue Group for iPad insurance.

6x.  Approve Loren Feldkamp as the District Hearing Officer.

 

Motion by Heidi Pickerell second by Thomas Welsh to approve the consent agenda as presented.

Yes      5        No   0

 

V.        ANNOUNCEMENTS, REPORTS, AND/OR WRITTEN COMMUNICATIONS.

 

The Board received a thank you note from Susan Schirmer.

 

VI.      COMMENTS FROM PATRONS AND GUESTS

 

    None.

 

VII.    PRINCIPAL BUILDING REPORTS AND SUPERINTENDENT  REPORT

 

            Mark Lamb was not present.

            Loren Feldkamp spoke regarding the 2016-17 budget timeline and the State Softball banner.

            Susan Grey was not present.

 

VIII.   DISCUSSION ITEMS

 

1.   The Board reviewed the close-out for the USD 338 2016-17 Budget.

2.   The Board received a summer facilities update from Tom Brown.

 

IX.      ACTION ITEMS

 

                  1.  Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the Interlocal Spanish Teacher Agreement with JCN as presented.                                           Yes      5          No       0

 

                  2.   Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the Interlocal Business Teacher Agreement with JCN as presented.

                        Yes      5          No       0

 

                  3.   Motion by Heidi Pickerell second by LaVerne Clark to approve the addition of Bailey Grey on the Valley Falls Recreation Commission Board                         of Directors.                          

                        Yes      5          No       0

 

                  4.   Motion by Stephanie Steinlicht second by Heidi Pickerell to adopt the Resolution Waiver for Generally Accepted Accounting Principles as                                 presented.

                        Yes      5          No       0

 

                  5.   Motion by Heidi Pickerell second by LaVerne Clark to approve the Activity, Elementary Student, Middle School, High School Student and                            Faculty Handbooks for 2016-17 as presented.

                        Yes      5          No       0

 

                 6.    Motion by LaVerne Clark second by Heidi Pickerell to approve the 2016-17 Negotiated Agreement as presented.

                        Yes      5          No       0

 

                  7.   Motion by Heidi Pickerell second by LaVerne Clark to approve the 2016-17 Classified Salaries as presented with recommended adjustments.

                        Yes      5          No       0

 

                  8.   Motion by Stephanie Steinlicht second by Heidi Pickerell to approve the 2016-17 Administrative Salaries as follows:

                        Susan Grey

                        A base salary of $82,000.00 for a 11 month contract; a total of 15 discretionary days to be paid out with possible district buy-back at a rate of $85.00 a day for unused leave after banking 36 sick days, the principal may buy back up to 15 discretionary days per year; district payment of $9000.00 a year toward the purchase of health and dental insurance for the 2016-2017 school year; and district payment of $600.00 for professional dues.  There will also be a curriculum director salary of $3,200.00, with longevity pay to be included for 2016-17.                            

                        Loren Feldkamp

                        A base salary of $76,000.00 for a 12 month contract plus, with the district paying KPERS a required percentage for working after retirement; a total of 27 vacation days to be paid out with possible district buy-back at a rate of $208.00 a day; a total of 12 non-buyback discretionary days; district payment of a employee/spouse health insurance premium for the 2016-2017 school year; district payment of $800.00 for professional dues; and shall be approved to be reimbursed for his travel costs and expenses to one Board approved national conference per school term. 

                        Mark Lamb

                        A base salary of $70,000.00 for a 10.5 month contract; a total of 15 discretionary days to be paid out with possible district buy-back at a rate of $85.00 a day for unused leave after banking 36 sick days, the principal may buy back up to 15 discretionary days per year; district payment of $9000.00 a year toward the purchase of health and dental insurance for the 2016-2017 school year; and district payment of $600.00 for professional  dues.

                        Yes      5          No       0            

                                               

      X.      EXECUTIVE SESSION

                       

Motion by LaVerne Clark second by Thomas Welsh to go into executive session beginning at 7:24 P.M. to discuss matters of non-elected personnel to protect the privacy interests of the identifiable individuals; and to protect the public interest.  The board will reconvene in this room at 7:45 P.M.  The Board extended the executive session until 8:00 P.M.  The Board extended the executive session until 8:15 P.M.    The Board extended the executive session until 8:30 P.M.

Yes            5          No      0

 

XI.      RETURN TO OPEN SESSION

 

           The Board meeting returned to open session at 8:35 P.M.

 

XII.    B.O.E. SUGGESTED ITEMS FOR NEXT MONTH’S MEETING

 

1.  None.

 

XIII.  ADJOURNMENT

 

                 The meeting was adjourned by the President at 9:00 P.M.

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Valley Falls USD 338 700 Oak Street Valley Falls, KS  66088

785-945-3214

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