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July Minutes

U.S.D. #338 Valley Falls

Board of Education Meeting

July 9, 2018

6:30 P.M.

 

Unofficial Minutes

 

  1. CALL MEETING TO ORDER

The meeting was called to order by President, Jody Lockhart, at 6:34 P.M. in the library.

Present:  John Shipley, LaVerne Clark, Jody Lockhart, Heidi Pickerell, Stephanie Steinlicht, Sharon Sweeney, Thomas Welsh, Dr. Volora Hanzlicek, and Brenda Henson.

 

      II.        ELECTION OF OFFICERS AND APPOINTMENTS

 

                1.     Motion by Sharon Sweeney to nominate Jody Lockhart second by Stephanie Steinlicht.  Motion by Sharon Sweeney second by Stephanie                             Steinlicht to close nominations for Board President. 

                        Yes      7          No       0

                        The Board elected Jody Lockhart as Board President.

 

                2.     Motion by LaVerne Clark to nominate Thomas Welsh second by Heidi Pickerell.  Motion by Sharon Sweeney second by Heidi Pickerell to close nominations for Board Vice-President. 

                        Yes      6          No       1   (Thomas Welsh abstained from the vote).

                        The Board elected Thomas Welsh as Board Vice-President.           

 

                3.     Motion by Heidi Pickerell to nominate Sharon Sweeney second by Stephanie Steinlicht.  The Board elected Sharon Sweeney the Keystone                                 Board Representative.

        Yes      7          No       0

       

4.     Motion by Heidi Pickerell to nominate Jody Lockhart and Thomas Welsh second by Stephanie Steinlicht.  The Board elected Jody Lockhart and Thomas Welsh as the 2018-2019 BOE Negotiations Committee Chairpersons.

        Yes      7          No       0

 

5.     Motion by Heidi Pickerell to nominate LaVerne Clark second by Sharon Sweeney for the 2018-19 Economic Development Committee Board Representative.          

        Yes      7          No       0

 

6.     Motion by John Shipley to nominate Jody Lockhart second by Stephanie Steinlicht for the 2018-2019 KASB Governmental Relations Network Representative.

        Yes      7          No       0                                                                            

 

III.         ADOPTION OF AGENDA

 

Motion by Heidi Pickerell second by Sharon Sweeney to approve the agenda as amended.

Yes     7          No              0

 

IV.       CONSENT AGENDA

 

    1. Approve minutes of previous meetings.
    2. Approve treasurer’s report and approval of warrants.

2a.  Approve the final bills and transfers for the fiscal year 2018 budget close-out.

    1. Receive Keystone Board meeting report.
    2. Receive the monthly mileage reports. 
    3. Approve the destruction of 2012-2013 district old records.

6a.   Approve the designation of Brenda Henson as Clerk of the Board.

6b. Approve the designation of Brenda Lloyd as Deputy Clerk of the Board.

6c.   Approve the designation of Cyrena Burghart as the District Treasurer.

6d. Approve the Valley Falls School District Organizational Chart.

6e.   Approve establishing Board of Education meeting dates as the second Monday of each month in the District Library with the meeting starting at 6:30 p.m.

6f.   Approve the appointment of Dr. Volora Hanzlicek as the Food Service Representative.

6g.  Approve the appointment of Dr. Volora Hanzlicek as the Hearing Officer for Free and Reduced Priced Meal Application Appeals.

6h.  Approve the appointment of Cyrena Burghart as the Freedom of  Information Officer.

6i.   Approve the appointment of Dr. Volora Hanzlicek as the Compliance Coordinator for Federal Programs.

6j.   Approve the designation of Brenda Henson as the KPERS Representative.

6k.  Approve the appointment of Rick Johnson as the school attorney.

6l.   Approve to establish the mileage rate for reimbursement of private vehicles at 54.5 cents per mile.

6m. Approve to establish petty cash limits as follows:  prek-8 is $500.00; high school is $1000.00; central office is $700.00; the high school athletic start-up is $0; and middle school athletic start-up is $700.00.

6n.  Approve to adopt guidelines for activity funds and all school and gate receipts as follows:  each school secretary, clerk and treasurer will have a security bond; the Superintendent will sign all activity fund purchase orders; no reimbursements will be made to staff without a proper receipt; and all funds should be deposited at least once weekly.

6o.  Approve the appointment of Susan Grey as the official of activity funds.

6p.  Approve Kendall State Bank as the official depository for the school district funds and review signatures on file.

6q.  Approved the authorization of early payment of bills-approval of the consent agenda would continue to allow Board Clerk to pay bills early which would result in a late fee if not paid and/or would result in a discount.

6r.   Approve to adopt the 1,116 hour calendar.

6s.   Approve to designate Susan Grey as the truancy officer for the 2018-19 school year.

6t.   Approve to designate the Valley Falls Vindicator as the official newspaper for school notices.

6u.  Approve to designate Dr. Volora Hanzlicek as the compliance coordinator for Federal Anti-Discrimination Laws Including Title VI, Title VII, Title IX, and Section 504 (ADA).

6v.  Approve to designate Susan Grey as the coordinator for the homeless        children.

6w.  Approve the insurance companies for the 2018-19 school year as follows: KASB sponsored student accident insurance; 2018-2019 KSHSAA catastrophe insurance; KASB for workman’s compensation insurance; EMC for building and vehicle insurance; and Delta Dental for dental insurance.

6x.  Approve Dr. Volora Hanzlicek as the District Hearing Officer.

 

Motion by Sharon Sweeney second by Heidi Pickerell to approve the consent agenda as amended.

Yes     7         No   0        

 

V.        ANNOUNCEMENTS, REPORTS, AND/OR WRITTEN COMMUNICATIONS.

 

None.

 

VI.      COMMENTS FROM PATRONS AND GUESTS

 

      Jesica Clark spoke regarding the results of trap team competitions and a      

      possible fundraiser.  Heather Allen spoke regarding the fitness center carpet       

      on behalf of the Recreation Commission.  Heather also spoke regarding a    

      fitness center membership question.

 

VII.    PRINCIPAL BUILDING REPORTS AND SUPERINTENDENT  REPORT

 

            Dr. Volora Hanzlicek said thank you to all for helping her in her transition into the position.

 

            Susan Grey spoke regarding the yearbook, the school photographer, and schedules.

 

VIII.   DISCUSSION ITEMS

 

1.   Crystal VanHoutan spoke regarding the 2018-19 Nursing Contract.

2.   The Board reviewed the 2018-19 Preliminary Budget.

3.   The Board reviewed the 2017-18 year-end cash balances.

4.   The Board reviewed the 2018-19 Classified Handbook.

5.   The Board discussed the District Fundraising Policy.

5a. The Board discussed the trap team fundraiser.

6.   The Board discussed an FCCLA member trip.

7.   The Board discussed the Schools for Quality Education.

 

IX.      ACTION ITEMS

 

                  1.  Motion by Sharon Sweeney second by Heidi Pickerell to approve the milk bid from Hiland Dairy as presented for the 2018-19 school year.                               Yes      7          No       0

 

                  2.   Motion by LaVerne Clark second by Heidi Pickerell to approve the 2018-19 Parents and Teachers Contract as presented.

                        Yes      7          No       0

 

                  3.   Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the 2018-19 Nursing Contract as presented.                   

                        Yes      7          No       0

 

                  4.   No action was taken with regards to the 2018-19 Athletic Trainer Contract.

                       

                  5.   Motion by Sharon Sweeney second by LaVerne Clark to approve the

                        2018-19 lunch prices and enrollment fees as amended to reflect a $.10 increase in meal prices.

                        Yes      7          No       0

           

                  6.   Motion by Sharon Sweeney second by Stephanie Steinlicht to adopt the Resolution Waiver for Generally Accepted Accounting Principles as                                 presented.

                        Yes      7          No       0

 

                 7.    Motion by John Shipley second by Thomas Welsh to approve the 2018-19 elementary student; middle school student; high school student; student activity; coach activity; and faculty handbooks as amended.

                        Yes      7          No       0

 

                  8.   Motion by Sharon Sweeney second by Heidi Pickerell to approve the following:

                        Susan Grey

                        A base salary of $82,000.00 for a 11 month contract; a total of 15 discretionary days to be paid out with possible district buy-back at a rate of $85.00 a day for unused leave after banking 36 sick days, the principal may buy back up to 15 discretionary days per year; district payment of $9000.00 a year toward the purchase of health and dental insurance for the 2018-2019 school year; and district payment of $600.00 for professional dues.  There will also be a curriculum director salary of $3,250.00 to be included for 2018-19.                                    

                        Yes      7          No       0

                                               

             9.        Motion by Sharon Sweeney second by Stephanie Steinlicht to approve the Bereavement Policy as presented.

                        Yes      7          No       0

 

            10.       Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the resignation of Kelsey Bonnel as Elementary Teacher.

                        Yes      7          No       0

 

            11.       Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the hiring of Shay Nelson as an Elementary Teacher for the 2018-                                           19 school year.

                        Yes      7          No       0

 

            12.       Motion by Sharon Sweeney second by Stephanie Steinlicht to approve the hiring of Christine Bolz as a Teacher Aide for the 2018-19 school                                     year.

                        Yes      7          No       0

 

            13.       Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the hiring of Cameron Hall as High School Head Baseball Coach; James                           Grey as Middle School Head Football Coach and Mark Scherschligt as SAFE Sponsor for the 2018-19 school year.

                        Yes      7          No       0

 

            14.       Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the renewal of the 2018-19 salaried classified contracts as follows:  Cary                                Brosa’s salaried contract at $49,791.00; Frankie “Tom” Brown’s at $51,520.00; and Dee Heinen’s at $29,157.00.

                        Yes      7          No       0

 

            15.       Motion by Heidi Pickerell second by Sharon Sweeney to approve an FCCLA member to attend the National Capitol Training in                                            Washington, DC on October 8-10, 2018.

                        Yes      7          No       0

 

            16.       Motion by Heidi Pickerell second by Sharon Sweeney to approve

                        Schools for a Quality Education in the amount of $350.00 for 2018-19 membership.

                        Yes      7          No       0

 

            17.       Motion by Stephanie Steinlicht second by LaVerne Clark to approve the purchase of carpet for the east elementary entry and central office                               entry from Perry Carpet Shack in the amount of $6,685.00 and to purchase up to two more boxes of carpet squares.

                        Yes      7          No       0

 

            18.       Motion by Heidi Pickerell second by Stephanie Steinlicht to approve the 2018-19 administrative services provided by Southeast Kansas                                                Educational Service Center in the amount of $13,113.37.

                        Yes      7          No       0

 

            19.       Motion by Stephanie Steinlicht second by Heidi Pickerell to approve the following subcommittees and membership as follows:

                        curriculum and instruction-John Shipley and Sharon Sweeney;

                        financial planning-LaVerne Clark and Thomas Welsh;

                        school and community relations-Heidi Pickerell and Stephanie Steinlicht;

                        and governmental relations- Jody Lockhart.

                        Yes      7          No       0

 

            20.       Motion by Sharon Sweeney second by LaVerne Clark to approve the Special Board Meeting for August 4, 2018, at 8:00A.M. for the purpose of                         publishing the 2018-19 budget and Board training.

                        Yes      7          No       0

 

            21.       Motion by Heidi Pickerell second by Stephanie Steinlicht to approve a Special Board Meeting for August 20, 2018, at 6:30P.M. for the purpose                           of a budget hearing and adopting the 2018-19 Budget.        

                        Yes      7          No       0

                                                           

      X.      EXECUTIVE SESSION

                       

Motion by LaVerne Clark second by Sharon Sweeney to go into executive session beginning at 8:20 P.M. to discuss non-elected personnel contracts; and negotiations pursuant to the non-elected personnel exception under KOMA.  The board will reconvene in this room at 8:45 P.M.  The Board extended until 8:50 P.M.  The Board extended until 9:00 P.M.

Yes            7          No      0

 

XI.      RETURN TO OPEN SESSION

 

           The Board meeting returned to open session at 9:01 P.M.

 

XII.    B.O.E. SUGGESTED ITEMS FOR NEXT MONTH’S MEETING

 

1.  None.

 

XIII.  ADJOURNMENT

 

                 The meeting was adjourned by the President at 9:11 P.M.

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Valley Falls USD 338 700 Oak Street Valley Falls, KS  66088

785-945-3214

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