June BOE Minutes

U.S.D. #338 Valley Falls
Board of Education Meeting
June 11, 2012
6:30 P.M.

Unofficial Minutes

I      CALL MEETING TO ORDER
The meeting was called to order by President, Jody Lockhart, at 6:30 P.M. in the library.
     Present: Carrie Belveal, LaVerne Clark, Jody Lockhart, Heidi Pickerell, John Shipley, James Stevens, Sharon Sweeney, Loren Feldkamp and Brenda Henson.

     II.      BUDGET HEARING

Motion by John Shipley second by Heidi Pickerell to approve the most recently published 2011-2012 budget dated June 11, 2012.
Yes 7 No 0

III. ADOPTION OF AGENDA
Motion by Sharon Sweeney second by John Shipley to approve the agenda as amended.
Yes 7 No 0

IV. CONSENT AGENDA
1. Approve Minutes of Previous Meetings.
2. Approve Treasurer’s Report and Approval of Warrants.
3. Receive Keystone Board Meeting Report.
4. Receive Monthly Vehicle Mileage Sheets.

Motion by Sharon Sweeney second by James Stevens to approve the consent agenda as presented.
Yes 7 No 0

V. ANNOUNCEMENTS, REPORTS, AND/OR WRITTEN COMMUNICATIONS

The Board received thank you notes from certified staff members and Ardith Spencer. The Board also received a thank you note from the 4-H Geology Project.

VI. COMMENTS FROM PATRONS AND GUESTS

None.

VII. PRINCIPAL BUILDING REPORTS AND SUPERINTENDENT REPORT

1. Susan Grey spoke regarding the end of the year assembly; 8th grade promotion; FBLA; softball and baseball; the track season; Driver’s Education; IDL class training; summer SAC work; the KSDE Summer Academy; and the description of a Financial Math class.
2. Loren Feldkamp spoke regarding the KSSA summer conference and technology updates.

VIII. DISCUSSION ITEMS

1. The Board discussed concerns with the Valley Falls Recreation Commission in regard to the use of the fitness center.
2. The Board discussed the Interlocal Agreement with JCN for a Spanish Teacher.
3. The Board discussed the 2011-12 preliminary budget close-out projections.
4. The Board discussed the signage for the West Gym and the District Office.
5. The Board discussed the possible costs and the drawings for a vestibule addition.
6. The Board discussed the various handbooks for the District.
7. The Board discussed moving the 2-13-13 in-service to 2-20-13.
8. The Board discussed FBLA’s request for the 2012 National Convention financial support.
9. The Board discussed a food allowance for National Career Clusters Conference in Washington, DC for four staff participants.
10. The Board discussed the supplemental positions.
11. The Board discussed class schedules for 2012-2013.
12. The Board discussed a preschool schedule review.

IX. ACTION ITEMS

     1. Motion by Sharon Sweeney second by James Stevens to approve moving the 2-13-13 in-service day to 2-20-13.
Yes 7 No 0
     2. Motion by John Shipley second by Sharon Sweeney to approve the Superintendent’s KPERS Retirement Plan as presented.
Yes 7 No 0
     3. No action was taken with regard to the building signage bid from Young Sign Company Inc.
     4. Motion by James Stevens second by Sharon Sweeney to approve the full-sized vestibule addition as presented, being put out for bid.
Yes 7 No 0
     5. Motion by Sharon Sweeney second by James Stevens to approve the amount of $500.00 being given from the district to FBLA in support of attending the 2012 FBLA National Convention.
Yes 7 No 0
     6. Motion by Sharon Sweeney second by James Stevens to approve a food allowance of $100.00 per staff member who attend the 2012 National Career Clusters Conference.
Yes 7 No 0
     7. Motion by Sharon Sweeney second by Heidi Pickerell to accept the resignation of Rick Gant.
Yes 7 No 0
     8. Motion by James Stevens second by Sharon Sweeney to approve the hiring of Megan Turner as the 2012-2013 dance team sponsor.
Yes 7 No    0
     9. Motion by Sharon Sweeney second by Carrie Belveal to hire Nina Jepson and Tina Roberts as the Middle School Cheer Sponsors for 2012-2013.
Yes 7 No 0
     10. Motion by Sharon Sweeney second by James Stevens to hire Suzanne Stout as the High School Math Teacher for the 2012-2013 school year.
Yes 7 No 0
     11. Motion by LaVerne Clark second by James Stevens to hire Alyse Stewart as the part-time music aide for the 2012-2013 school year.
Yes 7 No 0
     12. Motion by Sharon Sweeney second by James Stevens to hire Richard Riley as a full time route bus driver for the 2012-2013 school year.
Yes 7 No 0
     13. Motion by Carrie Belveal second by Sharon Sweeney to hire Margo Ellerman as the Middle School Assistant Volleyball Coach for the 2012- 2013 school year.
Yes 7 No 0
     14. Motion by James Stevens second by Sharon Sweeney to hire Mitch Spade as the High School Knowledge Bowl Coach for the 2012-2013 school year.
Yes 7 No 0
     15. Motion by John Shipley second by Sharon Sweeney to include the following on Mark Lamb’s 2012-2013 contract: establishing professional dues of $600.00 and a total of 15 discretionary days with the possible district buy-back of $80.00 a day for unused leave after banking 36 sick days, the principal may buy back up to 15 discretionary days per year.
     16. No action was taken with regard to Loren Feldkamp and Susan Grey’s contracts for the 2012-2013 school year.

IX. EXECUTIVE SESSION

Motion by John Shipley second by Sharon Sweeney to go into executive session beginning at 8:45 P.M. to discuss matters of non-elected personnel to protect the privacy interests of the identifiable individuals; and to protect the public interest. The board will reconvene in this room at 9:15 P.M. The Board extended the executive session until 9:30 P.M. The Board extended the executive session until 9:40 P.M. The Board extended the executive session until 9:55 P.M.
Yes 7 No 0

X. RETURN TO OPEN SESSION

The Board meeting returned to open session at 9:55 P.M.

XI. B.O.E. SUGGESTED ITEMS FOR NEXT MONTH’S MEETING

None.

XII. ADJOURNMENT

The meeting was adjourned by the President at 10:00 P.M.

U.S.D. #338 Valley Falls
Board of Education Special Meeting
June 25, 2012
6:30 P.M.

Unofficial Minutes

I. CALL MEETING TO ORDER
The meeting was called to order by President, Jody Lockhart, at 6:30 P.M. in the library.
Present: Carrie Belveal, LaVerne Clark, Jody Lockhart, Heidi Pickerell, John Shipley, James Stevens, Sharon Sweeney, Loren Feldkamp and Brenda Henson. James Stevens arrived at 6:32 P.M.

II. ADOPTION OF AGENDA
Motion by Sharon Sweeney second by John Shipley to approve the agenda as presented.
Yes 6 No 0

III. COMMENTS FROM PATRONS AND GUESTS

Mary Herring spoke regarding the college stipend for classified employees.

IV. DISCUSSION ITEMS

1. The Board discussed the 2011-2012 budget close-out.

V. ACTION ITEMS

     1.   Motion by John Shipley second by Sharon Sweeney to approve the budget close out as presented with $281,920.00 being transferred to Capital Outlay and $25,000.00 being transferred to Contingency Reserve and to authorize the Superintendent to pay all bills that the district may receive in the 2011-2012 budget year.
Yes 7 No 0
     2. Motion by Heidi Pickerell second by Sharon Sweeney to approve the hiring of Chance Gier as the middle school head football coach for the 2012-2013 school year.
Yes 7 No 0
     3.   Motion by Sharon Sweeney second by Heidi Pickerell to approve the Negotiated Agreement for the 2012-2013 school year as presented.
Yes 7 No 0
     4.   Motion by Sharon Sweeney second by John Shipley to approve the classified salary schedule as amended through the Superintendent.
Yes 7 No 0
     5. Motion by Sharon Sweeney second by Carrie Belveal to approve the substitute/buy back pay as presented.
Yes 7 No 0

     6. Motion by Sharon Sweeney second by John Shipley to approve the following contracts for the 2012-2013 school year:
i. Susan Grey
A base salary of $77,000.00 for a 10.5 month contract; a total of 15 discretionary days to be paid out with possible district buy-back at a rate of $85.00 a day for unused leave after banking 36 sick days, the principal may buy back up to 15 discretionary days per year; district payment of $7000.00 a year toward the purchase of health and dental insurance for the 2012-2013 school year; and district payment of $600.00 for professional dues.
ii. Loren Feldkamp
A base salary of $71,986.00 for a 10 month contract plus; a total of 27 vacation days to be paid out with possible district buy-back at a rate of $208.00 a day; a total of 12 non-buyback discretionary days; district payment of a family health insurance premium for the 2012-2013 school year; district payment of $800.00 for professional dues; and shall be approved to be reimbursed for his travel costs and expenses to one Board approved national conference per school term.
Yes 4 No 3 (James Stevens, Carrie Belveal, and LaVerne     Clark)

     VI.      EXECUTIVE SESSION

Motion by John Shipley second by Sharon Sweeney to go into executive session beginning at 6:44 P.M. to discuss matters of non-elected personnel to protect the privacy interests of the identifiable individuals; and to protect the public interest. The board will reconvene in this room at 7:15 P.M. The Board extended the executive session until 7:20 P.M. The Board extended the executive session until 7:25 P.M.
Yes 7    No 0