July Minutes
U.S.D. #338 Valley Falls
Board of Education Meeting
July 14, 2008
7:00 P.M.
Minutes
I. CALL MEETING TO ORDER
The meeting was called to order by President, Paul Brown at 7:02 P.M. in the library.
Present: Paul Brown, LaVerne Clark, Jody Lockhart, Richard Malm, Charley Bartlett, Loren Feldkamp and Brenda Henson.
Absent: Bobbi Kearney and Larry Martin
II. ADOPTION OF AGENDA
Motion by LaVerne Clark second by Charley Bartlett to approve the agenda as amended.
Yes 5 No 0
III. CONSENT AGENDA
1. Approve minutes of previous meetings.
2. Approve Treasurer’s Report and Approval of Warrants.
3. Receive Keystone Board Meeting Report.
Motion by Jody Lockhart second by LaVerne Clark to approve the consent agenda as presented.
Yes 5 No 0
IV. ANNOUNCEMENTS, REPORTS, AND/OR WRITTEN
None.
V. COMMENTS FROM PATRONS AND GUESTS
Charley Bartlett wanted to thank everyone who donated their time and supplies for the ground breaking ceremony.
VI. PRINCIPAL BUILDING REPORTS AND SUPERINTENDENT REPORT
1. Principal building reports were not given.
2. Mr. Feldkamp spoke regarding the 2008-2009 budget. He also discussed the school’s natural gas services.
VII. DISCUSSION ITEMS
1. Dr. Harry Austin was not in attendance to present the 2008-2009 USD 338 budget. He will attend the July 21, 2008, special board meeting.
2. The Board discussed the final KASB audit of the Board of Education Policy Handbook.
3. ISG discussed the phone system and placement of handicap accessible entrances.
4. Mark Lieb conducted a discussion regarding the industrial arts classroom building.
5. The Board discussed the plan for the industrial arts classroom building and parking area.
VIII. ACTION ITEMS
1. Action Item #1 listed as attachment. Page 1 Attachment Page 2 Attachment
2. Paul Brown was nominated as Board President. Motion by LaVerne Clark second by Richard Malm to cease nominations. Motion by LaVerne Clark second by Charley Bartlett to approve Paul Brown as Board President.
Yes 5 No 0
3. Motion by Charley Bartlett second by LaVerne Clark to nominate Larry Martin as Board Vice-President. Motion by Jody Lockhart second by LaVerne Clark to cease nominations and approve Larry Martin as Board Vice-President.
Yes 5 No 0
4. Motion by LaVerne Clark second by Jody Lockhart to appoint Brenda Henson as Clerk of the Board.
Yes 5 No 0
5. Motion by Richard Malm second by Charley Bartlett to appoint Cyrena Burghart as Deputy Clerk of the Board.
Yes 5 No 0
6. Motion by Richard Malm second by Jody Lockhart to appoint Cyrena Burghart as the District Treasurer.
Yes 5 No 0
7. Motion by Charley Bartlett second by Jody Lockhart to approve to meet on the second Monday of each month at 6:30 p.m. in the school library.
Yes 5 No 0
8. Motion by Richard Malm second by Charley Bartlett to appoint Loren Feldkamp as the Hearing Officer for free and reduced meal applications.
Yes 5 No 0
9. Motion by Jody Lockhart second by LaVerne Clark to appoint Brenda Henson as the KPERS representative for the district.
Yes 5 No 0
10. Motion by Charley Bartlett second by LaVerne Clark to appoint Rick Johnson as the Attorney for the school district.
Yes 5 No 0
11. Motion by Charley Bartlett second by LaVerne Clark to appoint LaVerne Clark as the Board representative to Keystone for the first year and Jody Lockhart for the second year.
Yes 5 No 0
12. Motion by LaVerne Clark second by Jody Lockhart to approve petty cash limits of $500.00 for the PreK-8 building, $1000.00 for the senior high, and $500.00 for the central office. The Board also approves $700.00 for PreK-8 building athletic start-up money and $1000.00 for high school athletic start-up money.
Yes 5 No 0
13. Motion by Jody Lockhart second by LaVerne Clark to approve the reimbursement for private vehicles at a rate of $.50.5 per mile.
Yes 5 No 0
14. Motion by LaVerne Clark second by Charley Bartlett to approve Kendall State Bank as the Official Depository of USD 338 School District funds for 2008-2009.
Yes 5 No 0
15. Motion by Charley Bartlett second by Richard Malm to approve the annual waiver of requirement for generally accepted accounting principles according to K.S.A. 75-1120a(a)(as amended).
Yes 5 No 0
16. Motion by Jody Lockhart second by LaVerne Clark to approve that the district use a 1,116 hour calendar for the 2008-2009 school year.
Yes 5 No 0
17. Motion by LaVerne Clark second by Jody Lockhart to appoint Susan Grey and Jacques Molleker as Truancy Officers for the 2008-2009 school year.
Yes 5 No 0
18. Motion by Charley Bartlett second by Jody Lockhart to approve the following guidelines for the activity funds and all school and gate receipts:
a) Each school secretary, clerk and treasurer will have a security bond.
b) The Superintendent will sign all activity fund purchase orders.
c) No reimbursements will be made to staff without a proper receipt.
d) All funds should be deposited at least once weekly.
Yes 5 No 0
19. Motion by LaVerne Clark second by Charley Bartlett to approve the Valley Falls Vindicator as the official newspaper for the school district.
Yes 5 No 0
20. Motion by Jody Lockhart second by LaVerne Clark to appoint Loren Feldkamp as the food service representative for the school district.
Yes 5 No 0
21. Motion by Richard Malm second by Charley Bartlett to approve Loren Feldkamp as the coordinator for the anti-discrimination laws and title programs.
Yes 5 No 0
22. Motion by Charley Bartlett second by Jody Lockhart to approve the milk bid from Anderson-Erickson Dairy Company for the 2008-2009 school year.
Yes 5 No 0
23. Action was not taken on the approval of the Activity Handbook and was tabled until the next meeting.
24. Motion by LaVerne Clark second by Jody Lockhart to appoint Susan Grey as the USD 338 Homeless Coordinator.
Yes 5 No 0
25. Motion by Richard Malm second by Charley Bartlett to approve KASB sponsored student accident insurance, option 4 which represents a $100.00 deductible and 100% UCR (usual, customary, and reasonable charges) for a total fee of $3,612.06 to the school district.
Yes 5 No 0
26. Motion by Richard Malm second by LaVerne Clark to approve the following insurance companies for the 2008-2009 school year:
Health-Coventry Insurance
Dental-Delta Dental Insurance
Workman’s Compensation-The Hartford
Student Insurance-United Health Care (KASB)
Building & Vehicle-Allied Insurance
Athletic Catastrophic-KSHSAA
Yes 5 No 0
27. Action was not taken on the approval of a KASB Governmental Relations Network Representative and was tabled until the next meeting.
28. Action was not taken on the approval of a Negotiations Committee Chairperson and was tabled until the next meeting.
29. Motion by Charley Bartlett second by Jody Lockhart to approve Lowenthal, Singleton, Webb & Wilson as the school auditors.
Yes 5 No 0
30. Motion by Charley Bartlett second by Richard Malm to appoint Susan Grey the PreK-8 official of the K-8 Activity Fund and Jacques Molleker as the official of the high school Activity Fund.
Yes 5 No 0
31. Motion by Jody Lockhart second by LaVerne Clark to appoint Susan Grey as the PreK-8 District Hearing Officer and Jacques Molleker as the 9-12 District Hearing Officer.
Yes 5 No 0
32. Motion by Richard Malm second by LaVerne Clark to approve authorization of early payment of bills. Approval of Consent Agenda would continue to allow the Board Clerk to pay bills early.
Yes 5 No 0
33. Motion by Richard Malm second by LaVerne Clark to approve destruction of old records (2002-2003).
Yes 5 No 0
34. Motion by Charley Bartlett second by LaVerne Clark to approve the Jefferson County North contract for transportation for the Kaw Area Technical bus route in the amount of $8,000.00.
Yes 5 No 0
35. Motion by LaVerne Clark second by Jody Lockhart to approve the $2,960.00 increase of quote to ISG for a cable upgrade.
Yes 5 No 0
IX. EXECUTIVE SESSION
None.
X. RETURN TO OPEN SESSION
None.
XI. B.O.E. SUGGESTED ITEMS FOR NEXT MONTH’S MEETING
1. Discussion of Job Descriptions.
XII. ADJOURNMENT
The meeting was adjourned by the President at
9:05 P.M.
U.S.D. #338 Valley Falls
Board of Education Meeting
July 21, 2008
6:00 P.M.
Minutes
I. CALL MEETING TO ORDER
The meeting was called to order by President, Paul Brown at 6:00 P.M. in the library.
Present: Paul Brown, Jody Lockhart, Richard Malm, Charley Bartlett, Loren Feldkamp and Brenda Henson.
LaVerne Clark arrived at 6:01 p.m. Larry Martin arrived at 6:05 p.m. Bobbi Kearney arrived at 6:52 p.m.
II. ADOPTION OF AGENDA
Motion by Charley Bartlett second by Jody Lockhart to approve the agenda as presented.
Yes 4 No 0
III. CONSENT AGENDA
Approve minutes of previous meetings.
Motion by Jody Lockhart second by Charley Bartlett to approve the consent agenda as presented.
Yes 4 No 0
IV. ANNOUNCEMENTS, REPORTS, AND/OR WRITTEN
None.
V. COMMENTS FROM PATRONS AND GUESTS
None.
VI. PRINCIPAL BUILDING REPORTS AND SUPERINTENDENT REPORT
None.
VII. DISCUSSION ITEMS
Paul Brown led a discussion regarding the bond issue.
VIII. ACTION ITEMS
1. Motion by LaVerne Clark second by Larry Martin to approve the 2008-2009 publishing of the budget as amended and to set the budget hearing for 6:00 p.m. on August 11, 2008.
Yes 7 No 0
2. Motion by Larry Martin second by Richard Malm to approve the purchase of four (4) I-Phones as replacements for four (4) cell phones.
Yes 7 No 0
3. Motion by Charley Bartlett second by LaVerne Clark to approve Josh Lamb as the Jr. High Football Coach for the 2008-2009 school year upon passing of a background check and passing of a urine analysis.
Yes 7 No 0
IX. EXECUTIVE SESSION
Motion by Jody Lockhart second by LaVerne Clark to go into executive session beginning at 7:40 P.M. to discuss matters of non-elected personnel to protect the privacy interests of the identifiable individuals; and to protect the public interest. The board will reconvene in this room at 8:40 P.M. The Board extended the executive session until 8:45 P.M.
Yes 7 No 0
X. RETURN TO OPEN SESSION
The Board meeting returned to open session at 8:51 P.M.
XI. B.O.E. SUGGESTED ITEMS FOR NEXT MONTH’S MEETING
1. Track refurbishing.
XII. ADJOURNMENT
The meeting was adjourned by the President at 8:52 P.M.
U.S.D. #338 Valley Falls
Board of Education Meeting
July 30, 2008
6:30 P.M.
Minutes
I. CALL MEETING TO ORDER
The meeting was called to order by President, Paul Brown at 6:30 P.M. in the library.
Present: Paul Brown, Jody Lockhart, Richard Malm, Charley Bartlett, Larry Martin, Loren Feldkamp and Brenda Henson.
Absent: Bobbi Kearney and LaVerne Clark.
II. ADOPTION OF AGENDA
Motion by Larry Martin second by Jody Lockhart to approve the agenda as presented.
Yes 5 No 0
III. CONSENT AGENDA
1. Approve minutes of previous meetings.
Motion by Charley Bartlett second by Larry Martin to approve the consent agenda as presented.
Yes 5 No 0
IV. ANNOUNCEMENTS, REPORTS, AND/OR WRITTEN
None.
V. COMMENTS FROM PATRONS AND GUESTS
Doug Wildeman, Bob Heinen and Tracy Streeter spoke regarding the Industrial Arts building project.
VI. PRINCIPAL BUILDING REPORTS AND SUPERINTENDENT REPORT
1. Susan Grey did not give a building report.
2. Jacques Molleker spoke regarding the fact that enrollment is tomorrow. He stated that the new lockers, carpet and two classrooms that were remodeled look very nice.
3. Loren Feldkamp did not give a report.
VII. DISCUSSION ITEMS
None.
VIII. ACTION ITEMS
1. John Kearney spoke regarding the bids on the Industrial Arts building. The Board spoke with Mark Lieb via speaker cell phone.
Motion by Richard Malm second by Larry Martin to rebid the Industrial Arts Building Project as a 3200 square foot building.
Yes
5
No 0
2. Motion by Charley Bartlett second by Jody Lockhart to approve the Activities Handbook for 2008-2009, including the Substance Abuse Policy and Agreement.
Yes 5 No 0
IX. EXECUTIVE SESSION
None.
X. RETURN TO OPEN SESSION
None.
XI. B.O.E. SUGGESTED ITEMS FOR NEXT MONTH’S MEETING
None.
XII. ADJOURNMENT
The meeting was adjourned by the President at 7:16 P.M.
